Personal Assistant📣 Job Ad

Join Sofitel Riyadh Hotel & Convention Centre as a Personal Assistant to the Managing Director
Step into a pivotal role where your contributions significantly impact the operations of luxury hospitality. The Personal Assistant (PA) to the Managing Director is essential in ensuring smooth office activities and effective communication between the Managing Director and various stakeholders.

Key Responsibilities:

• Manage sensitive information with discretion and integrity.
• Act as the first point of contact for the Executive Office.
• Handle calendar management for the Managing Director, organizing meetings and appointments.
• Prepare reports, presentations, memos, SOPs, and official documents.
• Manage correspondence, including responses to negative reviews.
• Prepare and process the Managing Director’s monthly and travel expenses, as well as other reimbursement claims.
• Review contracts and important documents prior to the Managing Director's review.
• Ensure departmental tasks meet set deadlines.
• Maintain both physical and digital filing systems for organization.
• Monitor project timelines and deliverables to ensure deadlines are met.

Qualifications:

• Bachelor’s degree in Hospitality Management, Business Administration, or a related field is preferred.
• Must be a Saudi National.
• Previous experience in a similar role within the hotel or hospitality industry is preferred.
• Proficient in both English and Arabic; knowledge of additional languages is an asset.
• Excellent organizational, time-management, and communication skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Able to multitask and prioritize effectively with attention to detail.
• High integrity and a strong commitment to confidentiality.

Why Join Us:
At Sofitel, you will be joining a team that values passion, excellence, and emotional intelligence. With a committed and sustainable approach, you will help create impactful experiences not just for your guests but also for your colleagues and the community. Embrace a fulfilling career in an environment that celebrates diversity and inclusion.

Join Designlab Experience as a Personal Assistant!
We are seeking a seasoned Personal Assistant to support the Principal of a Private Family Office located in Riyadh, Saudi Arabia. This role is perfect for an individual who is ready to embrace a challenging and dynamic work environment.

Key Responsibilities:

• Manage and coordinate diaries, ensuring optimal scheduling.
• Handle complex travel arrangements and personal shopping.
• Oversee day-to-day office operations.
• Assist with property management tasks.

Ideal Candidate:
The successful candidate will have:

• A degree from a recognized Western institution.
• A minimum of 5 years’ experience as a PA/EA to C-Suite executives, preferably within a private family office.
• Excellent written and spoken English and Arabic skills.
• A poised and confident demeanor, with a focus on perfection and self-starting ability.

This role demands flexibility as it may require availability outside standard office hours. We prefer Saudi Nationals for this position. If you believe you possess all the above attributes and are ready to work in a warm and welcoming environment, we invite you to share your CV with us.

Join Our Team as Personal Assistant to General Manager

We are seeking a highly organized and proactive Administrative Assistant to join our team at InterContinental in Riyadh. This vital role involves providing high-level administrative support essential for the efficient operation of our office.

Key Responsibilities:

• Office Management: Organize and maintain office files, documents, and records while handling correspondence with confidentiality.
• Scheduling and Calendar Management: Coordinate meetings, appointments, and travel arrangements for leadership, navigating scheduling conflicts effectively.
• Communication and Correspondence: Act as a point of contact for communication; promptly and professionally answer phone calls, and emails.
• Document Preparation: Prepare and format reports, presentations, and other documents while ensuring high accuracy.
• Event Coordination: Assist in organizing office events, meetings, and conferences ensuring all arrangements are made.
• Project Support: Track progress of ongoing projects and update documents to ensure timelines are met.
• Expense Tracking and Budget Assistance: Manage invoices and process expenses supporting departmental budget tracking.
• Data Entry and Record Keeping: Maintain accurate databases and office management software information.
• Supply Management: Monitor office supplies, handle inventory, and manage vendor relationships.

Qualifications:

• Education: High school diploma required; associate’s or bachelor’s degree preferred.
• Experience: 13 years of administrative or office support experience preferred.

Skills:

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication and organizational skills.
• Attention to detail with excellent multitasking abilities.
• Ability to work independently and collaboratively.

What We Offer:
We provide a competitive salary with a wide range of benefits including impressive room discounts and some of the best training in the business. IHG promotes a culture of trust and inclusivity, making it essential for employees to feel valued and supported in their roles. Join us and be part of our global family, and make a difference in a collaborative environment.

If you believe you'd be a great fit for our team, we encourage you to apply as we welcome all candidates.