Personal Assistant📣 Job Ad

Join our team as a Personal Assistant!
A seasoned Personal Assistant to the Principal of a Private Family office based in Riyadh, Saudi Arabia is needed. The successful candidate will be western educated (degree qualified) with a minimum of 5 years previous experience working as a PA/EA to C-Suite executives or working in close contact with Ultra/ High Net Worth Individuals and/or within a Private Family Office.

Key Responsibilities:

• Extensive diary management, assisting in coordination and management of diaries.
• Handle property management and arrange extremely complex travel plans.
• Personal shopping and oversee day-to-day operations of the office.

This role requires flexibility, as it is not the usual 95, and you will occasionally be expected to be available outside of normal office timings. A strong command of spoken English and Arabic is essential, and candidates must be well presented, poised, and confidently respectful.

Qualifications:

• 5+ years of experience as a Personal or Executive Assistant to senior executives.
• Strong organizational and multitasking abilities.
• Self-starter who strives for perfection in every task.

If you feel you possess all of the above attributes and are searching for a warm and welcoming work environment, we encourage you to share your CV!

Join Our Team as a Personal Assistant!
Are you highly organized and proactive? We are looking for a dedicated Administrative Assistant to provide exceptional support at InterContinental. In this role, you will ensure the smooth operation of our office and assist leadership in achieving organizational goals.

Key Responsibilities:

• Office Management: Organize and maintain office files, handle correspondence while ensuring confidentiality.
• Scheduling: Coordinate meetings, appointments, and travel arrangements; manage calendars effectively.
• Communication: Serve as a point of contact for communication; professionally handle calls and emails.
• Document Preparation: Prepare reports, presentations, and format documents accurately.
• Event Coordination: Organize office events and ensure all arrangements are met.
• Project Support: Track project progress and update documents to maintain timelines.
• Expense Tracking: Manage invoices and support budget tracking.
• Data Entry: Maintain updated information in databases and spreadsheets.
• Supply Management: Monitor and order office supplies, and manage vendor relationships.

Qualifications:

• Education: High school diploma required; associate’s or bachelor’s degree preferred.
• Experience: 13 years of administrative or office support experience preferred.

Skills:

• Proficiency in MS Office Suite.
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Attention to detail.

At InterContinental, we provide our people with everything they need to succeed, including competitive salaries and benefits that promote a positive work-life balance. We celebrate diversity and encourage everyone to be their authentic selves. Join us to be a part of a collaborative and inclusive team!

Join Our Team as a Personal Assistant to the CEO!
Are you an organized and proactive individual with a passion for supporting senior leadership? Saudi Icon is looking for a highly professional Personal Assistant to the CEO to provide comprehensive assistance in both professional and personal matters. This role requires not only exceptional organizational skills but also the ability to manage sensitive information with utmost confidentiality.

Key Responsibilities:

• Executive Support: Manage the CEO’s daily schedule, including official meetings, business commitments, and personal engagements.
• Meeting & Event Coordination: Organize, prepare, and follow up on business meetings, conferences, and official events.
• Personal Assistance: Handle personal matters of the CEO, including lifestyle management, travel arrangements, and personal errands when required.
• Communication: Draft, review, and translate correspondence in both Arabic and English; act as a liaison between the CEO and internal/external stakeholders.
• Confidentiality: Manage highly sensitive information with absolute discretion and professionalism.
• Prioritization: Anticipate needs, solve problems efficiently, and ensure tasks are completed accurately and on time under pressure.

Qualifications & Requirements:

• Bachelor’s degree in Business Administration, Languages, or a related field (preferred).
• Minimum of 5 years of proven experience as a Personal Assistant, Executive Assistant, or in a similar role.
• Fluency in Arabic and English (spoken and written) with exceptional communication skills.
• Strong personality with high emotional intelligence, quick decision-making, and problem-solving skills.
• Excellent organizational and time-management abilities, with attention to detail.
• Ability to work under pressure and adapt to a fast-paced, dynamic environment.
• Professional appearance, high level of discretion, and strong interpersonal skills.
• Proficiency in MS Office and scheduling tools.

Why Join Us?
At Saudi Icon, you will have the opportunity to be part of a dynamic team that values professionalism and excellence. If you are ready to take on this exciting challenge, we encourage you to apply today!