Project Coordinator📣 Job Ad

About the Project Coordinator Role

Horizons Contracting Company (HCC) is seeking a proactive and detail-oriented Project Coordinator for a full-time position in Riyadh. This role is crucial for managing and facilitating coordination activities between project sites, head office functions, government authorities, and key stakeholders, including King Saud University (KSU) and Riyadh Valley Company (RVC). The Project Coordinator will ensure compliance with regulations, accelerate project delivery, resolve bottlenecks, and maintain effective communication across all parties involved.

Head Office Coordination Responsibilities

The Project Coordinator will be responsible for managing various internal coordination tasks to ensure smooth project operations. This includes:

• Following up on all project requests and requirements with head office departments to ensure timely support.
• Prioritizing and expediting material, equipment, and subcontractor requests with the Procurement Department.
• Coordinating with the Technical and Engineering Department for the timely availability of shop drawings and engineering information.
• Ensuring timely processing of approved project payments with the Finance Department.
• Liaising with HR, Administration, and other support functions for operational needs.
• Maintaining trackers for pending requests, deliverables, and action items across all head office departments.

Authorities and Stakeholder Liaison

A key aspect of this role involves managing relationships and ensuring compliance with external entities:

• Maintaining a thorough understanding of government authority requirements and construction regulations in Riyadh.
• Planning and coordinating compliance activities with the project team and relevant authorities.
• Arranging and managing meetings with authorities to prevent issues and delays.
• Overseeing permit applications, approvals, inspections, and regulatory submissions.
• Staying informed about changes in construction regulations and authority processes.
• Maintaining organized records of all authority correspondence and compliance documentation.
• Fostering strong working relationships with King Saud University (KSU) and Riyadh Valley Company (RVC) stakeholders.
• Coordinating with KSU teams on construction logistics, traffic management, and service tie-ins.
• Preparing meeting minutes, action items, and progress reports for KSU and RVC coordination meetings.
• Proactively identifying and resolving potential coordination challenges.

Project Support and Reporting

The Project Coordinator will provide essential support to the project management team:

• Assisting the Project Director and project team with daily coordination and administrative tasks.
• Preparing regular coordination reports, status updates, and progress summaries for management.
• Tracking and escalating outstanding issues, bottlenecks, and risks impacting project timelines.
• Maintaining organized project files and coordination logs.
• Facilitating internal coordination meetings and ensuring follow-up on action items.

Qualifications and Experience

Candidates for this role must meet the following criteria:

• Must be a Saudi National.
• Bachelor's degree in Engineering or Architecture is mandatory.
• Minimum of 3–5 years of experience in buildings construction, with demonstrated experience coordinating with government bodies and authorities.
• Active membership with the Saudi Council of Engineers (SCE).
• Excellent Arabic and English communication skills are mandatory.
• Strong knowledge of Saudi construction regulations, authority requirements, and permitting processes.
• Experience working on projects involving coordination with universities, government entities, or public sector stakeholders is preferred.
• Preference will be given to current employees within Ezdihar Group.

Required Competencies

Successful candidates will possess the following skills and attributes:

• Strong leadership and communication abilities.
• Effective problem-solving skills and timely issue resolution.
• An active, dynamic, and results-driven approach.
• Competence in efficient resource utilization and meeting deadlines.
• Excellent stakeholder management and relationship-building skills.
• Strong organizational and follow-up capabilities.
• Ability to manage multiple priorities in a fast-paced construction environment.
• Professionalism, integrity, and accountability.