Reception Administrator📣 Job Ad

About the Reception Administrator Role

Evolution Services is seeking a Reception Administrator to join our team in Riyadh, Saudi Arabia. This role is integral to maintaining a professional company image and ensuring the smooth execution of daily operations. The Reception Administrator will act as the primary point of contact for visitors, clients, and suppliers, while also providing essential administrative support across commercial, HR, and project management functions.

Key Responsibilities

• Professionally greet and assist all visitors, clients, and suppliers upon arrival.
• Answer and route incoming phone calls, WhatsApp messages, and general email inquiries to the appropriate departments.
• Manage the reception area, including booking meeting rooms, controlling visitor access, arranging hospitality services, and coordinating courier services.
• Provide translation assistance for company brochures and project-related documents from English to Arabic.
• Support the commercial team by managing vendor communications, maintaining commercial filing systems, and providing documentation support.
• Assist with project administration tasks such as booking accommodation, arranging travel, managing accreditations, and coordinating daily requirements for project staff.
• Handle inquiries received through official social media inboxes.
• Coordinate departmental social communications, including announcements, notices, staff events, and updates.
• Assist HR with onboarding paperwork and coordinate annual staff ticket bookings.

Qualifications and Experience

• 1 to 3 years of experience in a reception, administrative support, or HR assistance role is preferred.
• Strong interpersonal skills for effective interaction with a diverse range of individuals.
• Excellent organizational skills and a logical approach to problem-solving, with a keen attention to detail.
• High proficiency and comfort working with Microsoft Excel and Word.
• Fluent and confident in speaking, reading, and writing in both Arabic and English.
• Familiarity with basic social media platform management, including Instagram, LinkedIn, and WhatsApp Business.
• Must be organized, proactive, and capable of multitasking while maintaining strict confidentiality.

Required Skills

• Communication
• Organizational Skills
• Attention to Detail
• Microsoft Excel
• Microsoft Word
• Social Media Handling

Work Environment and Location

This is a full-time position based at our offices in Riyadh, Saudi Arabia, specifically in the Al Faisaliyah area (Exit 18). The role requires a proactive individual capable of managing multiple tasks with precision and maintaining confidentiality.