
Administrative Assistant📣 Job Ad
in Macna
1 day ago

Contract Type | Full-time | |
Workplace type | On-site | |
Location | Tabuk |
Job Summary:
The CEO Assistant provides high-level administrative support directly to the Chief Executive Officer. While the primary responsibility is to ensure the CEO’s daily operations run smoothly, approximately 30% of the role includes supporting broader administrative and cross-functional office needs during periods of low CEO demand. The Assistant reports exclusively to the CEO and works with complete confidentiality, professionalism, and flexibility across departments as directed by the CEO.
Duties & Responsibilities:
Qualifications & Requirements:
The CEO Assistant provides high-level administrative support directly to the Chief Executive Officer. While the primary responsibility is to ensure the CEO’s daily operations run smoothly, approximately 30% of the role includes supporting broader administrative and cross-functional office needs during periods of low CEO demand. The Assistant reports exclusively to the CEO and works with complete confidentiality, professionalism, and flexibility across departments as directed by the CEO.
Duties & Responsibilities:
- CEO Related Responsibilities (70%):
- Manage the CEO’s calendar, schedule meetings, and coordinate appointments.
- Handle confidential correspondence, emails, and phone calls.
- Prepare reports, presentations, agendas, and briefing materials for the CEO.
- Arrange business travel, accommodations, and visa documentation for the CEO.
- Facilitate follow-ups on the CEO’s action items and maintain task trackers.
- Liaise between the CEO and internal/external stakeholders.
- Support the preparation and logistics of board and executive meetings.
- Draft high-level communications and consolidate business updates.
- Track documents and approvals requiring the CEO's signature or review.
- Manage confidential files and maintain secure records.
- Cross-Functional & Administrative Support (30%):
- Support other departments with administrative tasks when assigned directly by the CEO.
- Assist HR, Finance, or Marketing teams with documentation or meeting coordination during low CEO demand periods.
- Participate in internal project coordination or research assignments.
- Help prepare and update internal policies, procedures, and templates.
- Act as a backup for executive office administrative needs.
- Support internal events, workshops, or visits hosted at the executive level.
- Maintain supplies and oversee vendors related to the executive office or boardroom.
Qualifications & Requirements:
- Bachelor’s degree in business administration, Management, or a related field.
- Minimum 35 years of experience in executive support roles.
- Prior exposure to supporting C-level or senior executives preferred.
- Bilingual preferred (English & Arabic mandatory).
- Familiarity with Saudi corporate work culture is beneficial.
- Ability to work independently and as part of a team.
Requirements
- Requires 2-5 Years experience
Similar Jobs
You may also like
- Related Administrative Assistant Opportunities
- Administrative Assistant Jobs in Jeddah
- Administrative Assistant Jobs in Riyadh
- Administrative Assistant Jobs in Hail
- Administrative Assistant Jobs in Medina
- Administrative Assistant Jobs in Khamis Mushayt
- Secretary Jobs in Jeddah
- Data Entry Agent Jobs in Al-Kharj
- Secretary Jobs in Riyadh
- Secretary Jobs in Makkah
- Secretary Jobs in Dammam
- Other Job Fields in Tabuk
- Receptionist Jobs in Tabuk
- Seller Jobs in Tabuk
- Cashier Jobs in Tabuk
- Sales Specialist Jobs in Tabuk
- Fitness Coach Jobs in Tabuk
- Administrative Assistant Jobs in Tabuk
- Medical Laboratory Technician Jobs in Tabuk
- Refrigeration And Air Conditioning Technician Jobs in Tabuk
- Security Supervisor Jobs in Tabuk
- Purchasing Representative Jobs in Tabuk
- Explore Jobs Across Saudi Arabia
- Sales Manager Jobs in Al Hafuf
- Secretary Jobs in Al Qassim
- Assistant Accountant Jobs in Jeddah
- Sales Specialist Jobs in Makkah
- Assistant Accountant Jobs in Makkah
- Warehouse worker Jobs in Jeddah
- Sales Engineer Jobs in Riyadh
- Urban Planning Engineer Jobs in Medina
- Forklift driver Jobs in Yanbu
- Makeup Artist Jobs in Riyadh