Secretary Jobs in Saudi Arabia

• Business Follow-up: Monitor the implementation of executive decisions, prepare periodic project reports, and coordinate with partners for continuous follow-up.
• Corporate Communication: Manage communications with external companies and strategic partners, ensuring contract compliance, and representing the CEO in official correspondence.
• Email and Correspondence Management: Oversee CEO's emails, draft official correspondence, and organize email archiving.
• Meetings: Organize and manage the CEO’s meeting schedules, prepare agendas, and attend meetings to record minutes.
• Exhibitions and Events: Research and organize participation in relevant exhibitions and conferences.
• Guests and Visitors: Professionally manage guest receptions and appointments.
• Meeting Room Management: Ensure meeting rooms are equipped and prepared for discussions.
• Reports: Prepare and submit periodic reports to senior management.

• Bachelor’s degree in Business Administration, Executive Secretarial Studies, or a related field.
• Minimum of 3 years experience in executive secretarial or administrative support roles.
• Proficiency in Microsoft Office and strong communication skills in both Arabic and English.
• Professional, organized, and detail-oriented personality with the ability to work under pressure.

• Coordinate daily sales operations and provide administrative support to the sales team.
• Prepare sales quotations, pro forma invoices, and customer order confirmations.
• Follow up on customer inquiries, quotations, and order statuses.
• Maintain accurate sales data and customer records.
• Assist in preparing sales reports, forecasts, and performance analyses.
• Liaise with logistics, finance, and registration departments for vehicle delivery and documentation.
• Support the sales team with payments, financing, and insurance documentation.
• Monitor stock availability and coordinate with parts and service departments.
• Handle customer calls and emails professionally.
• Ensure compliance with company policies and quality standards.

• Proven experience in a similar role, preferably within the automotive sector.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficient in MS Office and ERP/CRM systems.
• Detail-oriented with strong analytical skills.
• Ability to work under pressure and meet deadlines.
• Diploma or Bachelor’s in Business Administration, Marketing, or related field.
• Fluency in English (Arabic is a plus).

• Manage and coordinate daily administrative operations and ensure implementation of approved policies and procedures.
• Organize and maintain incoming and outgoing correspondence in a secure and systematic manner.
• Coordinate meetings and appointments, and prepare meeting minutes and administrative reports.
• Supervise administrative support, reception, and general service staff.
• Monitor and manage office supplies and equipment to ensure continuous availability.
• Communicate with suppliers and service providers, and follow up on office contracts and invoices.
• Prepare and submit periodic reports to senior management.
• Contribute to improving internal processes and enhancing administrative efficiency.
• Welcome visitors and clients, representing the office in a professional manner.
• Organize and archive both paper and electronic files for easy access.

• Bachelor’s degree or diploma in Secretarial Studies, Business Administration, or a related field.
• Proficiency in English (spoken and written).
• Strong organizational and coordination skills with experience handling administrative correspondence.
• Proficient in computer use and Microsoft Office applications.
• Excellent communication, problem-solving, and teamwork skills.
• Ability to manage time effectively and handle multiple tasks efficiently and professionally.

• Manage executives’ calendars, appointments, and travel arrangements (domestic and international).
• Prepare, proofread, and edit correspondence, reports, and presentations.
• Act as the primary point of contact between senior management, internal teams, and external stakeholders.
• Coordinate meetings, prepare agendas, record minutes, and follow up on action items.
• Handle sensitive and confidential information with discretion and professionalism.
• Maintain an efficient document management and filing system for easy retrieval of information.
• Support special projects, conduct research, and manage ad-hoc tasks as required.
• Anticipate the needs of executives to ensure the timely completion of key tasks and deliverables.

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• 3–5 years of experience as an Executive Assistant or in a similar senior administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Professional demeanor, proactive attitude, and strong attention to detail.
• Ability to maintain confidentiality and handle sensitive information.
• Flexibility to work in either Riyadh or Dammam.

• Manage and maintain the executive's schedule, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations for internal and external meetings.
• Coordinate and facilitate communication between executives and other departments or external stakeholders.
• Handle confidential information with discretion and professionalism.
• Assist in the management of special projects and initiatives from inception to completion.
• Organize and maintain files, records, and databases to ensure easy access to information.
• Conduct research and compile data to support executive decision-making and strategy formulation.

• Bachelor's degree in Business Administration or a related field.
• Proven experience as an executive assistant or in other administrative roles.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills in English; knowledge of Arabic is a plus.
• Exceptional organizational and time management skills with a strong attention to detail.
• Ability to work independently and prioritize tasks effectively in a fast-paced environment.
• Demonstrated ability to maintain confidentiality and handle sensitive information.

• Handle incoming and outgoing telephone calls promptly and efficiently.
• Provide information and assist guests with their inquiries.
• Maintain a high standard of professionalism at all times.
• Coordinate communication between departments and guests.

Successful candidates should demonstrate strong communication skills, attention to detail, and the ability to work collaboratively in a fast-paced environment. Experience in the hospitality industry is a plus.

At Marriott, we celebrate diversity and are committed to creating an inclusive environment. Joining our team means being a part of a community that values engagement, growth, and the dedication to providing exceptional service.

• Utilize our custom tools to identify and categorize advertiser funding for specific social media accounts.
• Conduct thorough research to ensure accuracy in data entry.
• Write logic statements to classify advertising creatives accurately.
• Suggest improvements for data quality by correcting misclassified entries.

• Fluency in both English and Arabic, with strong written and verbal communication skills.
• Familiarity with Saudi Arabian and Middle Eastern brands.
• Strong attention to detail and the ability to handle repetitive tasks effectively.
• Self-motivated and capable of meeting deadlines autonomously.

• Receive, screen, and manage emails, messages, and incoming calls, responding or directing them as needed.
• Draft and prepare official letters, reports, and internal and external memos.
• Schedule and organize meetings for the General Manager and prepare agendas.
• Prepare necessary materials for meetings, document meeting minutes, and follow up on decisions.
• Organize and maintain files and records in an easily accessible and secure manner.
• Update databases and essential documents in accordance with company policies.
• Communicate with various departments to ensure the implementation of tasks and directives issued by the General Manager.
• Prepare periodic reports summarizing departmental performance or providing essential information for decision-making.
• Handle sensitive and confidential information with a high level of professionalism.
• Ensure all administrative tasks are executed in compliance with company policies and procedures.

• Diploma or Bachelor's degree in Administration, Secretarial Studies, or a related field.
• A minimum of 7 years of experience in executive secretarial or administrative support roles.
• Strong communication skills in both Arabic and English (written and spoken).
• Proficiency in Microsoft Office programs (Word, Excel, PowerPoint, Outlook).
• Ability to work under pressure and manage priorities effectively.
• Strong organizational and administrative skills, with the ability to follow up and execute tasks efficiently.

• Identify and pursue new business opportunities within the exhibitions and events sector.
• Build and maintain strong relationships with clients, partners, and stakeholders.
• Prepare and deliver sales presentations and proposals to potential clients.
• Negotiate contracts and pricing to maximize revenue while maintaining client satisfaction.
• Coordinate with internal teams (marketing, operations, logistics) to ensure smooth execution of events.
• Track sales performance against targets and provide regular reports to management.
• Follow up on leads and inquiries generated through marketing campaigns or networking.
• Attend industry events and exhibitions to promote the company and expand the client network.
• Manage client accounts, ensuring excellent customer service and repeat business opportunities.
• Stay up-to-date with industry trends and competitors to identify opportunities for growth.

• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Experience with Customer Relationship Management (CRM) software.
• Ability to multitask and prioritize work effectively.
• Problem-solving and interpersonal skills.
• Previous experience in a sales support or administrative role is an advantage.
• Bachelor's degree in Business Administration, Marketing, or related field.

• Contract Type: Full-time
• Work Schedule: 5 days a week
• Location: Main office in Al Yasmeen, Riyadh
• Salary: Excellent monthly salary + annual bonuses
• Work Environment: Creative and supportive of professional development
• Training: Internal training with ongoing professional growth opportunities
• Working Hours: Flexible

• Coordinate effective handling of waiting customers.
• Work closely with Stock Yard Supervisor and drivers to expedite vehicle dispatch.
• Attend regular meetings with the Sales team to address sales target issues and improve performance.
• Maintain updated customer records and manage invoicing processes in a timely manner.

• Diploma in a relevant field.
• A minimum of 2 years experience in sales.
• Proficiency in English and Arabic.

• Strong leadership qualities and time management skills.
• Ability to monitor and implement processes effectively.
• Problem-solving skills with good awareness and deductive reasoning.

• Assist in coordinating HR activities related to the Tamheer Program
• Support employee onboarding and training initiatives
• Maintain accurate HR records and documentation
• Communicate effectively with team members and stakeholders

• Saudi Nationals Only
• Strong communication skills
• Fluency in both Arabic and English
• Proficient in Microsoft Office
• Must be eligible for the Tamheer Program (check eligibility on the HRDF portal)

• Maintain calendars and coordinate meetings
• Arrange travel and conference calls
• Create documents, reports, and presentations
• Conduct research and maintain contact lists
• Assist in client engagement and support office operations

• Strong administrative support experience
• Proficient in Microsoft Office applications
• Ability to manage multiple projects and meet deadlines
• Excellent communication skills

• Assist the GCC CEO and collaborate with the General Manager and HR Director of Saudi Arabia.
• Handle administrative activities including screening calls, managing correspondence, and scheduling appointments.
• Coordinate travel and accommodation for the GCC team.
• Manage logistics for onboarding new employees.
• Lead negotiations with service providers for daily operational needs.

• Minimum 5 years of experience in a similar role.
• University degree or equivalent.
• Fluency in Arabic and English.
• Occasional travel within Saudi Arabia and the GCC.

• Competitive salary.
• Career advancement opportunities.
• Dynamic work environment.

• Provide administrative support to Sales, Marketing & Commercial Team.
• Manage and organize trips, meetings, and conferences (invoices, bookings, tickets, etc.).
• Oversee office supplies, infrastructure, and suppliers.
• Manage local vendors' communications.
• Perform other duties as directed by Senior Management.

• Proven experience in office/administrative support; experience in the pharmaceutical industry is a plus.
• Excellent communication skills in English and Arabic.
• Strong organizational, planning, and multitasking skills.
• Solid presentation and reporting skills.

• Developer Coordination:
  • Manage developer exceptions such as discounts and unit availability.
  • Arrange requirements from the sales team for site visits.
  • Handle developer reporting and reconciliations.
• Riyadh Office Coordination:
  • Assist in revenue recognition and reporting.
  • Communicate project status, inventory, and related updates between sales teams.
  • Track and report lead activities, providing recommended actions.
• Sales Team Support:
  • Equip the sales team with essential project and developer information.
  • Resolve sales-related queries and document coordination with developers.
  • Propose enhancements to improve sales processes.

• Bachelor's degree in business administration or a related field.
• Minimum 3 years of experience in operations, documentation, or customer services.
• Previous experience with CRM software, preferably Salesforce.
• Strong analytical and problem-solving skills.
• Proficient in MS Excel.