Secretary Jobs in Saudi Arabia

Join Rotana as a Human Resources Coordinator!
We are currently seeking passionate and dynamic guest-focused Human Resources professionals who pride themselves on delivering extraordinary levels of customer service and providing creative solutions to our employees.

Key Responsibilities:

• Initiate and process employment requisitions, develop and edit departmental job descriptions, vacancy announcements, and position advertisements in consultation with the Director of Human Resources / Human Resources Manager.
• Develop and maintain confidential departmental employee files, documents, and databases.
• Coordinate the employee recruitment process, ensuring search documentation is accurate and complete.
• Coordinate employee relation functions and monitor performance appraisals.
• Prepare and complete monthly Human Resources reports and other statistical reports required by management.
• Conduct departmental training and oversee Human Resources Orientation for new hires.

Qualifications and Skills:
You should have a university degree in a related discipline with preferably prior experience in a similar role. Competency in computer systems, especially payroll, and fluency in English is essential.

Additional Competencies:

• Understanding Hotel Operations
• Effective Communication
• Planning for Business
• Supervising People
• Customer Focus
• Teamwork
• Adaptability

Join Our Team as a Sales Coordinator!

At Rotana Hotel Management Corporation PJSC, we are dedicated to creating extraordinary experiences for our guests. We are currently seeking passionate and dynamic Sales professionals to join our team as Sales Coordinators. This role plays a crucial part in ensuring the highest levels of customer service and satisfaction.

Key Responsibilities:

• Handle all administrative requirements of the sales office.
• Maintain an organized and systematic filing system for easy accessibility to required data.
• Prepare and type sales team’s offer letters, maintaining an updated sales database.
• Compose communications on behalf of the Director of Sales and other executives.
• Manage all incoming calls and guest inquiries, ensuring prompt follow-up.
• Ensure timely submission of the sales month-end report.
• Communicate effectively at all levels within the organization.

Qualifications:
We are looking for candidates with a college diploma and relevant work experience. Proficiency in English and good computer skills are essential, and additional languages are an advantage.

Desired Skills:

• Understanding Hotel Operations
• Effective Communication
• Planning for Business
• Teamwork and Adaptability
• Customer Focus and Drive for Results

If you think you have the qualities we are looking for and want to be a part of our thriving team, we encourage you to apply!

Join KAUST as a Librarian!
As a key member of the library team, the Librarian for E-Resources & Metadata plays a crucial role in managing electronic resources to ensure uninterrupted access and effective management of both digital and print resources.

Major Responsibilities:

• Ensure continuous access to electronic resources, including databases and e-journals.
• Monitor access and resolve technical issues related to electronic resources.
• Develop relationships with vendors to ensure optimal performance and timely resource access.
• Maintain accurate metadata for library resources.
• Perform cataloging and classification of library materials.
• Manage the A-Z database list and monitor remote access services.
• Provide user support and training on electronic resource usage.
• Collaborate with team members to assess electronic resource needs and user satisfaction.
• Stay updated on trends in electronic resources management.

Qualifications:

• A Master's degree in Library and Information Science (MLIS) or a related field.
• 3+ years' experience in E-Resources Management within an Academic or Research Library setting.

Skills:

• Strong technical skills related to library systems.
• Attention to detail and commitment to staying current in library technology.
• Excellent communication and teamwork skills.
• A strong user focus and service orientation.

Join OUR HABITAS as a Sales Coordinator!
Are you a fresh graduate looking to kickstart your career in the hospitality industry? We invite you to be a part of our experience-led global hospitality group.

About Us:
At OUR HABITAS, we are dedicated to creating deeper human connections in the places we live, work, and travel to. With a mission to change lives positively, we build and activate hotels that inspire community and extraordinary experiences.

Role Overview:
As a Sales Coordinator, you will play a crucial role in supporting our sales team and help drive our mission forward.

Key Responsibilities:

• Assist in coordinating sales activities for the company.
• Support the team in achieving targets and objectives.
• Maintain strong communication with stakeholders and clients.

Qualifications:

• Entry-level position suitable for fresh graduates.
• Relevant majors in hospitality or sales.
• Fluent in English, with excellent communication skills.

Become a part of our team and embark on a journey of creating extraordinary experiences!

Executive Secretary Required for a Real Estate Company in Several Cities!
Are you looking for a distinctive job opportunity in the real estate sector? We are looking for an outstanding executive secretary to join our team.
Required conditions:

• Must be Saudi or the son of a citizen.
• Holds a graduate degree or at least a bachelor's degree.
• Willing to work in Mecca and Jeddah or as required by the needs of the work.
• Experience in business administration for major companies or entrepreneurial institutions.

If you are qualified and looking for a challenge, please send your CV to the mentioned email.

Join Our Team
We’re hiring a highly organized and dependable CEO Office Manager to lead the administrative operations at our Mecca headquarters. This role plays a key part in supporting our CEO and ensuring the office runs efficiently, professionally, and without constant oversight.

Key Responsibilities

• Manage daily administrative operations and ensure smooth office functioning.
• Handle internal follow-ups and ensure timely execution of delegated tasks.
• Maintain office supplies and manage procurement.
• Support onboarding of new employees and basic HR coordination.
• Prepare simple reports and documentation.
• Ensure the office environment is always organized and professional.

Qualifications

• Minimum 5 years of experience in office administration or executive support.
• Strong organizational and communication skills.
• Ability to work independently and take initiative.
• High level of trust, discretion, and professionalism.
• Fluent in Arabic and English (both written and spoken).
• Proficient in Microsoft Office and standard office tools.

About Samaya
Samaya is a Saudi company specializing in the development and operation of museums, exhibitions, and cultural destinations across the Kingdom. Our work includes flagship projects in Makkah and Madinah, where we bring history to life through immersive experiences that inspire millions of visitors every year.

Join our team at M Hotel Al Dana Makkah By Millennium as a Human Resources Coordinator! As a vital member of the HR department, you will support daily operations and initiatives, ensuring a smooth functioning of various HR functions.

Key Job Responsibilities:

• Assist in recruitment processes, including job postings, candidate communication, and interview scheduling.
• Coordinate onboarding processes for new colleagues.
• Maintain accurate and up-to-date HR records.
• Respond to colleague inquiries regarding HR policies and procedures.
• Assist in benefits administration and respond to related inquiries.
• Coordinate HR-related training and development programs.
• Support resolution of employee relations issues under HR guidance.
• Prepare and distribute HR communications.
• Assist in HR reports and data analysis.
• Organize HR events and activities.
• Collaborate with HR and other departments to support HR initiatives.
• Operate safely, contributing to the health and safety of colleagues.

Adhere to company’s environmental, health, and safety procedures.

Data entry with experience in Excel program

A secretary is required to work in a prestigious company, possessing high organizational and administrative skills. Tasks include: managing appointments and correspondence, organizing files and documents, and coordinating between different departments. Proficiency in English is not required, the ability to use Microsoft Office programs efficiently is essential.

Join Wild&Org as our Office Manager!
Wild&Org is a healthy Grab&Go cafe dedicated to providing delicious, organic food for health-conscious individuals in Jeddah. Our mission is to ensure you never have to compromise on food quality while enjoying convenient, ready-made meals that support your healthy lifestyle.

About the Role:
This is a full-time, on-site position where you will oversee all office operations to ensure a smooth workflow. Your responsibilities will include:

• Providing administrative assistance and managing office equipment and supplies.
• Maintaining high standards of customer service.
• Supporting various office administration functions.
• Creating a welcoming and efficient environment for both staff and customers.

Qualifications:
To excel in this role, you will need:

• Excellent communication and customer service skills.
• Experience in administrative assistance and office administration.
• Proficiency with office equipment.
• Strong organizational and multitasking abilities.
• Ability to work independently and as part of a team.
• Previous experience in the food industry is a plus.
• A Bachelor's degree in Business Administration or a related field.

Position Overview
We are looking for a Sales Coordinator – Tenders with solid experience in biomedical devices and government tenders to support our growing commercial team.

Key Responsibilities

• Coordinate and manage the entire tender submission process (government and private sector).
• Review tender documents, technical specifications, and commercial requirements.
• Collaborate with the sales, logistics, and technical teams to prepare complete proposals.
• Maintain tender trackers, timelines, and submission schedules.
• Liaise with suppliers and principals for quotations and technical support.
• Ensure compliance with all regulatory and internal company requirements.
• Support the sales team in documentation, follow-ups, and customer communication.

Join FHM's Team as an Admin Officer!
We are seeking a dedicated and organized individual to fill the position of Admin Officer - Student Support at our National Training Center for Facilities and Hospitality Management located in Medina. This full-time, on-site role focuses on supporting our student community by managing administrative tasks and ensuring a smooth operational flow.

Key Responsibilities:

• Managing administrative tasks effectively to support the daily functions of the center.
• Providing assistance and excellent customer service to students, responding to inquiries promptly.
• Maintaining organized records and coordinating communications within the department.
• Facilitating a welcoming and positive experience for all students.

Qualifications:

• Skills in general administration and administrative assistance.
• Strong communication and customer service abilities.
• Exceptional organization skills for managing schedules and documentation.
• Proficiency in standard office software is preferred.
• Ability to work collaboratively with diverse teams.
• Bachelor’s degree in business administration, education, or a related field is preferred but not required.

We encourage all individuals with a passion for education and student support to apply and be part of our mission to develop skills in the facilities and hospitality industries.

Join OUR HABITAS as a Sales Coordinator!
Are you a fresh graduate looking to kickstart your career in the hospitality industry? We invite you to be a part of our experience-led global hospitality group.

About Us:
At OUR HABITAS, we are dedicated to creating deeper human connections in the places we live, work, and travel to. With a mission to change lives positively, we build and activate hotels that inspire community and extraordinary experiences.

Role Overview:
As a Sales Coordinator, you will play a crucial role in supporting our sales team and help drive our mission forward.

Key Responsibilities:

• Assist in coordinating sales activities for the company.
• Support the team in achieving targets and objectives.
• Maintain strong communication with stakeholders and clients.

Qualifications:

• Entry-level position suitable for fresh graduates.
• Relevant majors in hospitality or sales.
• Fluent in English, with excellent communication skills.

Become a part of our team and embark on a journey of creating extraordinary experiences!

Join our team at M Hotel Al Dana Makkah By Millennium as a Human Resources Coordinator! As a vital member of the HR department, you will support daily operations and initiatives, ensuring a smooth functioning of various HR functions.

Key Job Responsibilities:

• Assist in recruitment processes, including job postings, candidate communication, and interview scheduling.
• Coordinate onboarding processes for new colleagues.
• Maintain accurate and up-to-date HR records.
• Respond to colleague inquiries regarding HR policies and procedures.
• Assist in benefits administration and respond to related inquiries.
• Coordinate HR-related training and development programs.
• Support resolution of employee relations issues under HR guidance.
• Prepare and distribute HR communications.
• Assist in HR reports and data analysis.
• Organize HR events and activities.
• Collaborate with HR and other departments to support HR initiatives.
• Operate safely, contributing to the health and safety of colleagues.

Adhere to company’s environmental, health, and safety procedures.