Secretary Jobs in Saudi Arabia

Join our distinguished team! The A'id Eid Al-Oseimi Company for Geotechnics announces a job opportunity in Jeddah for the position of Human Resources Coordinator. We are looking for a qualified Saudi candidate to join a professional team. If you are interested and meet the requirements, we welcome your application! Requirements: - The applicant must be a Saudi national. - Bachelor's degree in Human Resources or Business Administration. - Proficiency in English, both spoken and written. - Proficiency in using Microsoft Excel. - Excellent communication and organizational skills. - Ability to coordinate activities and tasks related to human resources efficiently. - Ability to handle administrative tasks and organize files. For interested candidates, please send your CV mentioning the job title and city name in the subject line.

Join Ibix Global Tech as an Executive Assistant!
We are seeking a proactive and detail-oriented Executive Assistant (Female) to support our Business Director. This is a unique opportunity to immerse yourself in business operations, strategy, and executive leadership support within a globally recognized IT company.

Responsibilities:

• Implement strategies and operational plans.
• Provide executive support to the Business Director including management of calendar, travel, meetings, and follow-ups.
• Attend meetings, taking minutes, tracking action items, and ensuring timely completion of tasks.
• Coordinate with various departments to monitor deliverables and KPIs.
• Prepare presentations, reports, and manage project documentation effectively.
• Facilitate internal communications between the Director and team members.
• Participate in strategic discussions and assist in business planning and reporting.

Requirements:

• 6 months to 1 year of experience in executive support or operations.
• Bachelor’s degree in IT related fields such as computer science, network engineering, cybersecurity, or artificial intelligence.
• Fresh graduates from IT fields are encouraged to apply.
• Fluency in English is required; Arabic is a plus.
• Proficiency in Microsoft Office, Google Workspace, and project management tools like Trello or Notion.
• Strong organizational, communication, and multitasking skills.
• Willingness to travel internationally as needed (100%).

Growth Opportunities:

• Occasional global travel for meetings, workshops, and business events.
• Collaborate with international teams for hands-on experience in global operations.
• Comprehensive training and professional growth.

Join Our Team as a Data Entry Specialist!
We are looking for a reliable Warehouse Data Entry Specialist to input and manage inventory and shipment data in our system. The role supports daily warehouse operations by ensuring accurate and timely data entry for incoming and outgoing goods.

Key Responsibilities:

• Enter and update inventory and shipping data in warehouse systems.
• Verify accuracy of delivery documents and stock records.
• Coordinate with warehouse staff to resolve discrepancies.
• Maintain organized logs and filing systems for records.
• Generate daily/weekly inventory and dispatch reports.

Requirements:

• Bachelor's degree.
• 1–2 years of data entry or warehouse experience.
• Proficient in Microsoft Excel and ERP systems (*, Microsoft Dynamics).
• Basic computer skills; familiarity with inventory software is a plus.
• Strong attention to detail and accuracy.
• Ability to work in a fast-paced warehouse environment.

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Join Wild&Org as our Office Manager!
Wild&Org is a healthy Grab&Go cafe dedicated to providing delicious, organic food for health-conscious individuals in Jeddah. Our mission is to ensure you never have to compromise on food quality while enjoying convenient, ready-made meals that support your healthy lifestyle.

About the Role:
This is a full-time, on-site position where you will oversee all office operations to ensure a smooth workflow. Your responsibilities will include:

• Providing administrative assistance and managing office equipment and supplies.
• Maintaining high standards of customer service.
• Supporting various office administration functions.
• Creating a welcoming and efficient environment for both staff and customers.

Qualifications:
To excel in this role, you will need:

• Excellent communication and customer service skills.
• Experience in administrative assistance and office administration.
• Proficiency with office equipment.
• Strong organizational and multitasking abilities.
• Ability to work independently and as part of a team.
• Previous experience in the food industry is a plus.
• A Bachelor's degree in Business Administration or a related field.

Join a Leading Management Consultancy!

We are seeking a motivated IT Administrator & Office Secretary to join a prominent food and beverage company in Jeddah as part of our commitment to delivering exceptional support and administrative coordination. This role provides an excellent opportunity for fresh graduates or candidates with up to 1 year of experience to start their career in IT support and office administration.

Key Responsibilities:

• Provide technical support for hardware, software, and network systems.
• Troubleshoot IT issues and ensure smooth daily operations.
• Manage office documentation, correspondence, and administrative tasks.
• Support internal teams with IT-related needs and office coordination.
• Maintain confidentiality and ensure efficient office workflow.

Candidate Profile:

• Fresh graduate or up to 1 year of experience.
• Bachelor’s degree in IT Support or a related field.
• Strong IT support and troubleshooting skills.
• Good communication and organizational skills.
• Ready to join immediately.

📢 Job Announcement

Job Title: Sales Coordinator
Contract Type: Full-time
Work Location: Jeddah Industrial City

Main Duties and Responsibilities:

• Implement the sales plan approved by management for the monthly and annual periods.
• Visit customers (wholesalers, distributors, retail outlets) periodically and follow up on their needs.
• Present the company's products of canned foods and tomato sauce in a professional manner that reflects the quality of the brand.
• Prepare price quotes, raise orders, and follow up on delivery and invoicing processes.
• Follow up on financial collections from customers within the specified periods, ensuring accuracy and integrity of operations.
• Handle customer issues and follow up on complaints to ensure their complete satisfaction.
• Prepare regular reports on sales, collections, market status, and competitors.
• Coordinate with internal departments (warehousing, finance, distribution) to ensure orders are executed efficiently.
• Contribute to achieving the company's overall sales objectives and increasing its market share.

Qualifications and Required Experience:

• Diploma or Bachelor's degree in Marketing, Business Administration, or related field.
• At least one year of experience in the field of food sales or consumer goods.
• Excellent communication, persuasion, and customer interaction skills.
• Proficiency in using computers and sales programs (Excel – ERP – CRM).
• Ability to work in the field and move within the specified work area.
• Valid driver's license.

Join Our Team as a Data Entry Agent!

Abdul Hadi Abdullah Al-Qahtani & Sons Beverage Company is seeking a Data Entry Agent to support our dynamic team. As a leading name in the beverage industry since 1982, we pride ourselves on quality and efficiency. This role is pivotal for ensuring that our data processes run smoothly and effectively.

Key Responsibilities:

• Manage and input data accurately.
• Work under pressure and prioritize tasks effectively.
• Ensure compliance with company standards in data management.

Qualifications:

• 3-5 years of experience in the beverage, bottling, or FMCG industry.
• Bachelor’s degree preferred; high school or technical diploma accepted.

Technical Skills:

• Proficiency in English (spoken and written).
• Experience with SAP is advantageous.
• Strong knowledge of Oracle & MS Office (2010 or later).

Core Competencies:

• Integrity and ethics.
• Team collaboration.
• Effective communication and problem-solving skills.

Come and be part of a leading company in the beverage manufacturing sector, where your skills will help drive our success and deliver quality products to millions. Apply now!

Join the talented team at Wood!
As a global leader in consulting and engineering, we pride ourselves on providing critical solutions across energy and materials markets. We are currently looking for an HR Coordinator to join our team in Al Khobar, Saudi Arabia.

Responsibilities:

• Coordinate the mobilisation process for new and existing employees while ensuring compliance with Saudi labour laws and company policies.
• Provide comprehensive support, guidance, and advice across the full People & Organisation (P&O) spectrum, including onboarding, employee relations, and HR operations.
• Liaise with internal stakeholders and external partners to facilitate smooth transitions and resolve mobilisation-related issues.
• Maintain accurate records and documentation in line with regulatory and company standards.
• Support HR initiatives and contribute to continuous improvement of HR processes.

Qualifications:

• Proven experience in HR coordination or a similar role in Saudi Arabia.
• Strong understanding of Saudi labour regulations and visa processes.
• Excellent communication and organisational skills.
• Ability to work collaboratively in a fast-paced, multicultural environment.
• Minimum of 3 years' experience.

What We Offer:

• Medical Insurance: Covering you and eligible family members with no limit on the number of children.
• Employee Assistance Programme: A confidential support service for you and your family.
• GOSI (Social Insurance): Paid social insurance contributions as per government legislation.
• End of Service Gratuity: In accordance with KSA Labour Law.
• Examination Leave: Fully paid leave for examination purposes.
• Professional Memberships: Coverage for one professional membership related to your role.
• Awards and Recognition: Celebrate our inspirational colleagues through various awards and recognitions.
• Career Development: Structured growth through goal setting and continuous learning opportunities.

Position Summary:
The Executive Office Manager plays a vital role in supporting the Chief Executive Officer (CEO) by managing and overseeing all administrative and operational functions of the executive office. This position acts as the central communication hub between the CEO and internal departments, ensuring smooth execution of strategic decisions, efficient information flow, and professional representation of the executive office. The ideal candidate is an organized, detail-oriented, and highly professional individual who thrives in fast-paced environments and maintains strict confidentiality at all times.

Key Responsibilities:

• Executive and Administrative Management:
  • Manage the CEO’s calendar, appointments, and meetings with precision and foresight.
  • Prepare reports, executive summaries, and presentations for internal and external use.
  • Handle correspondence, prioritize communications, and ensure timely responses.
  • Oversee document management systems and maintain accurate recordkeeping.
  • Follow up on decisions and action items to ensure timely execution.
• Strategic Coordination and Communication:
  • Serve as the main liaison between the CEO and department heads.
  • Draft, edit, and review executive communications, letters, and official statements.
  • Coordinate executive committee meetings, including agenda preparation and minutes.
  • Supervise and support administrative assistants or office staff as needed.
• Executive Support:
  • Organize business travel, accommodations, and itineraries for the CEO.
  • Attend select meetings to record minutes and track follow-up actions.
  • Maintain confidentiality and discretion in handling sensitive information.
  • Provide operational insights and reports to enhance office efficiency.
• Representation and External Relations:
  • Represent the CEO’s office professionally in external meetings or corporate events.
  • Build and maintain relationships with partners, stakeholders, and government entities.
  • Coordinate with the PR or Communications team for official announcements or events.

Qualifications and Experience:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum 7 years of experience in executive office management or a senior administrative role.
• Exceptional communication and interpersonal skills.
• Fluency in English and Arabic (both written and spoken).
• Advanced proficiency in Microsoft Office Suite and project management tools.
• Professional demeanor with leadership qualities and organizational excellence.

Join Our Team as an HR Coordinator!
We are seeking an enthusiastic HR Coordinator to become a vital part of our team at SITCO, located in Khobar. This role is perfect for those who are passionate about human resources and are eager to contribute to our company's success.

Key Responsibilities:
- Support HR functions and contribute to employee management.
- Collaborate with team members to enhance workplace culture.
- Manage communication and coordination in HR processes.

Requirements:
- Must be Saudi.
- Proficient in English.
- Strong computer skills.
- Excellent communication abilities.

If you meet these requirements and are ready to take on new challenges, we invite you to apply! Please send your resume with the job title to the specified email address.

Job Summary: We are looking for a skilled and organized Secretary to perform administrative and clerical duties to support our office operations. The ideal candidate should be fluent in English, have 2–3 years of relevant experience, and hold a diploma or higher qualification.

Key Responsibilities:

• Organize and schedule appointments, meetings, and events.
• Prepare and format official correspondence, reports, and meeting minutes.
• Handle incoming phone calls, emails, and other communications in a professional manner.
• Maintain and organize physical and digital filing systems.
• Greet and assist visitors, clients, and staff members.
• Follow up on administrative tasks and ensure deadlines are met.
• Manage office supplies and place orders when necessary.
• Coordinate travel arrangements, bookings, and itineraries when needed.

Requirements:

• Diploma or higher education in Business Administration, Office Management, or a related field.
• 2–3 years of proven experience in a similar administrative or secretarial role.
• Proficiency in English (spoken and written) is required.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to handle sensitive information with discretion and confidentiality.

Preferred:

• Experience working in a fast-paced office environment.
• Familiarity with office management systems and procedures.

Join Our Team as an Executive Secretary!
At the British School Dhahran (BSD), we are seeking an energetic Executive Secretary to provide efficient, organized support to the Assistant Principal. This vital role is essential in ensuring the smooth operation of our school environment.

Key Responsibilities:

• Organize and maintain the executive’s calendar and assist with administrative tasks.
• Demonstrate a commitment to child protection and safety.
• Provide administrative and finance support as required.
• Prepare documents, reports, and meeting notes.
• Attend meetings and keep minutes.
• Handle confidential documents and protect sensitive information.
• Coordinate student trips and maintain attendance records.
• Manage office supplies and maintain records.

Qualifications:

• Bachelor’s degree in a related field.
• In-depth knowledge of office management and basic accounting procedures.
• Proficient in MS Office and Google Suite; excellent communication skills.

If you're ready to contribute to the efficiency of our school and manage a friendly office environment, we encourage you to apply. The position start date is as soon as possible.

Join Our Team as a Telephone Operator!
As a valued member of the Rooms Division at Kempinski Hotels in Al Khobar, you will play a crucial role in delivering exceptional service to our guests. Your primary responsibility will be to manage all incoming calls, ensuring a friendly and efficient experience according to Kempinski and LQA standards.

Key Responsibilities:

• Answer all incoming calls promptly and connect them to the appropriate extension.
• Accurately take and deliver messages for guests in a timely manner.
• Manage guests' requests for DND (Do Not Disturb) and handle personal wakeup calls as per LQA standards.
• Assist guests with inquiries and requests, providing help or referring to relevant departments as necessary.
• In emergencies, serve as the communication center for the hotel.
• Keep records of all Domestic Direct Dial (DDD) and International Direct Dial (IDD) calls and coordinate billing with the front office.
• Monitor TV channels and public area music for proper functioning.
• Maintain a neat working environment at all times.

Join us in delivering the finest hospitality experience, where every guest interaction is an opportunity to create memorable moments.

Job Announcement – Massar Car Rental Company Massar Car Rental Company announces its welcome for the inclusion of people with disabilities in the workforce, believing in their active role in the labor market, and keen to provide a supportive and equipped work environment that enables them to perform their tasks comfortably and distinctively. We welcome all those interested in joining the company in various administrative and operational specialties. 📩 For those wishing to apply, please send your CV to the email: m@*************************** With the subject (Job Application – People with Disabilities). Massar Car Rental Company Together towards an inclusive and supportive work environment for all 🌿