Secretary Jobs in Saudi Arabia

• Executive Support: Manage the Founder’s calendar, appointments, meetings, and travel arrangements with accuracy and efficiency.
• Communication: Act as a liaison between the Founder and internal teams, clients, and partners; draft and manage correspondence.
• Meeting Management: Prepare agendas and minutes of meetings, and follow up on action items.
• Project Coordination: Assist in managing key initiatives, ensuring timelines and deliverables are met.
• Research & Reporting: Conduct market research, compile data, and prepare reports to support decision-making.
• Confidentiality: Handle sensitive information with discretion and maintain confidentiality.
• Office Management: Oversee administrative tasks and support day-to-day operations.
• Event Support: Organize company events and meetings.
• Financial Administration: Support in expense tracking and budget management.
• Strategic Support: Anticipate the needs of the Founder and suggest solutions.

• Bachelor’s degree in Business Administration, Management, or related field.
• 4–7 years of experience as an Executive Assistant, preferably supporting C-level executives or founders.
• Excellent organizational and multitasking skills.
• Strong communication skills (verbal and written).
• Proficiency in MS Office Suite; familiarity with collaboration tools is a plus.
• Ability to work under pressure and adapt to changing priorities.
• High degree of professionalism and integrity.
• Strong problem-solving skills and a proactive mindset.

• Answering and screening telephone calls, and responding to emails, messages, and other correspondence.
• Preparing and organizing documents, reports, and presentations.
• Managing and organizing line manager's meetings, trips, and conferences (invoices, booking, tickets, SAP PR/POs, etc.).
• Coordinate and prioritize tasks ensuring deadlines are met.
• Performs other duties as assigned.

• To comply with Saudization, our client is required to hire a Saudi National for this position.
• At least 2 - 5 years of experience as an Executive Assistant to Senior Management. Pharmaceutical or Manufacturing experience is a plus.
• Outstanding interpersonal, organizational, and multitasking skills.
• Proficient in Microsoft Office.
• Excellent verbal and written communication skills in English and Arabic.
• Applicants should be available for face-to-face interviews in the location mentioned above.

• Coordinate and engage with leadership in planning and organizing events and activities.
• Manage complex calendars and schedules with senior leadership, ensuring diplomacy and discretion.
• Handle time-sensitive and confidential information with appropriate organization and prioritization.
• Assist with team activities and meetings.
• Oversee travel logistics, expense reports, and administrative needs.
• Work with the EA team to manage onsite meals, events, and employee activities.
• Encourage inclusion, diversity, and equity initiatives for executives.
• Foster a positive work environment.

• Experience supporting high-level executives in a dynamic environment.
• Proficiency in Microsoft Office applications.
• Excellent interpersonal and time management skills.
• Strong problem-solving abilities and attention to detail.
• Growth mindset with adaptability.
• Skill in organizing events and managing office operations.

• Comprehensive benefits package, including private health insurance.
• Support for families, including childcare assistance and parental leave.
• Retirement plans and financial well-being programs.
• Opportunities for professional growth and learning.
• Flexible work arrangements in a supportive, inclusive environment.

• Efficiently manage administrative activities ensuring effective communication, appointments, and schedules.
• Coordinate complex travel and accommodation arrangements for the GCC team.
• Oversee logistics and onboarding, including necessary enrollments and office orientation.
• Perform business-related tasks as assigned by senior management, including the CEO.
• Lead external partnerships and vendor management for daily employee and office needs.

• Minimum 5 years of experience in a similar role.
• University degree or equivalent certification.
• Fluency in Arabic and English.
• Saudi citizenship is required.
• Some travel may be necessary.

• Competitive salary package.
• Opportunities for career advancement.
• Supportive and dynamic work environment.

• Executive Support: Manage the General Manager’s calendar, arrange meetings, prepare agendas, and handle confidential correspondence.
• Document Management: Draft, review, and format official documents, presentations, and reports.
• Communication & Coordination: Serve as the primary point of contact between the General Manager and stakeholders.
• Office Administration: Maintain records, oversee office supplies, and logistics for events.
• Travel & Logistics: Coordinate travel arrangements for the General Manager and visitors.
• Confidentiality & Compliance: Ensure sensitive information is handled with confidentiality.
• Follow-Up & Monitoring: Track pending issues and prepare status updates.
• Support to Department: Provide administrative support to the Equipment Operations team when necessary.

• Bachelor’s Degree in Business Administration, Office Management, or a related field.
• Proficiency in MS Office Suite (Word, Excel, PPT, Outlook).
• Excellent written and verbal communication skills in both English and Arabic.
• Strong organizational and multitasking abilities.
• High degree of discretion with confidential information.
• Teamwork and initiative.
• Strong follow-up and coordination skills.

• Gain valuable on-the-job experience in a dynamic and professional environment.
• Enhance your skills and work alongside experienced Daners and learn from the best.
• Receive a Tamheer certificate upon completion to boost your career prospects.

• Prior Program Participation: You cannot have previously participated in the Tamheer program.
• Education: You need a diploma degree from a technical, health, or administrative institute, or a bachelor's degree or higher from an accredited university.
• You must be a Saudi.
• Not registered in GOSI (General Organization for Social Insurance) for the last 6 months.
• Registration: You must be registered on the Human Resources Development Fund (HRDF) website.

• Coordinate and organize Board and executive meetings, including scheduling, preparing agendas, and recording minutes.
• Handle confidential correspondence and maintain executive and board records.
• Prepare reports, presentations, and meeting materials for senior management.
• Manage executives’ calendars, travel arrangements, and daily priorities.
• Follow up on action items and ensure timely completion of assigned tasks.

• Bachelor’s degree in Business Administration or related field.
• Minimum 3 years of experience as an Executive Assistant or similar role.
• Excellent English and Arabic communication skills.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Prepare correspondence and legal documents for attorneys as needed.
• Drafted information on behalf of the timekeeper with minimal direction.
• Manage attorneys' calendars and schedule complex meetings, travels, and seminars.
• Update and proof visual presentations.
• Organize and prioritize emails and phone calls.
• Type general correspondences, memos, and business plans, and proofread for spelling and grammar.
• Assist colleagues in practice groups and foster a collaborative team environment.

• High School Diploma or equivalent (a secretarial degree is preferred).
• Significant legal secretarial experience, preferably in a legal or professional services environment.
• Intermediate knowledge of Word, Excel, and PowerPoint.
• Familiarity with office systems like Intapp Time.
• Strong organizational skills and the ability to work independently.
• Excellent verbal and written English communication skills.
• Desire for self-development and collaboration.

• Executive and Administrative Management:
  • Manage the CEO’s calendar, appointments, and meetings with precision and foresight.
  • Prepare reports, executive summaries, and presentations for internal and external use.
  • Handle correspondence, prioritize communications, and ensure timely responses.
  • Oversee document management systems and maintain accurate recordkeeping.
  • Follow up on decisions and action items to ensure timely execution.
• Strategic Coordination and Communication:
  • Serve as the main liaison between the CEO and department heads.
  • Draft, edit, and review executive communications, letters, and official statements.
  • Coordinate executive committee meetings, including agenda preparation and minutes.
  • Supervise and support administrative assistants or office staff as needed.
• Executive Support:
  • Organize business travel, accommodations, and itineraries for the CEO.
  • Attend select meetings to record minutes and track follow-up actions.
  • Maintain confidentiality and discretion in handling sensitive information.
  • Provide operational insights and reports to enhance office efficiency.
• Representation and External Relations:
  • Represent the CEO’s office professionally in external meetings or corporate events.
  • Build and maintain relationships with partners, stakeholders, and government entities.
  • Coordinate with the PR or Communications team for official announcements or events.

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum 7 years of experience in executive office management or a senior administrative role.
• Exceptional communication and interpersonal skills.
• Fluency in English and Arabic (both written and spoken).
• Advanced proficiency in Microsoft Office Suite and project management tools.
• Professional demeanor with leadership qualities and organizational excellence.

Business Manager needed to lead strategic initiatives, drive operational excellence, and achieve organizational goals. Responsibilities include developing business plans, managing cross-functional teams, and analyzing market trends to identify growth opportunities. The ideal candidate will have strong leadership skills, financial acumen, and the ability to build relationships with key stakeholders.