Administrative Assistant📣 Job Ad

Tasks:

• Follow up on residency renewals and transfer of sponsorships.

• Dealing with platforms Absher – Muqeem – Mudad – Social Insurance – Qiwa.

• Prepare employee files and keep them organized.

• Enter data and updates in government systems.

• Coordinate the joining and leaving procedures for employees.

Requirements:

• Experience of no less than two years in the mentioned tasks.

• Proficiency in using computers and government platforms.

• Develop and implement innovative beverage menus that align with our luxury brand and guest preferences.
• Manage inventory, pricing, and cost control for all beverage outlets.
• Lead and inspire a team of beverage professionals, providing training and development opportunities.
• Ensure compliance with food safety regulations and maintain the highest standards of hygiene and cleanliness.
• Collaborate with the Food and Beverage Director to create and execute strategic plans for beverage operations.
• Analyze sales data and market trends to optimize beverage offerings and maximize revenue.
• Foster relationships with suppliers and negotiate contracts to ensure the best quality products at competitive prices.
• Handle guest inquiries and complaints professionally, ensuring high levels of customer satisfaction.
• Organize and oversee special events, promotions, and beverage-related activities.
• Maintain awareness of industry trends and introduce new concepts to enhance the guest experience.

• Bachelor's degree in Hospitality Management or related field.
• Minimum 5 years of experience in beverage management within luxury hotels or resorts.
• Extensive knowledge of wines, spirits, and cocktails, with a Sommelier certification preferred.
• Proven track record in menu development, pricing strategies, and inventory management.
• Strong financial acumen with experience in budgeting and cost control.
• Excellent leadership skills, with the ability to train, motivate, and develop staff.
• Outstanding customer service skills and the ability to handle high-pressure situations.
• Proficiency in beverage-related software and point-of-sale systems.
• Food Safety certification.
• Fluency in English; knowledge of Arabic or other languages is a plus.
• Familiarity with Middle Eastern culture and customs is preferred.
• Ability to work flexible hours, including evenings, weekends, and holidays.
• Strong problem-solving skills and attention to detail.
• Excellent communication and interpersonal skills.

• Understanding of Ultra-Luxury guest expectations and brand alignment.
• Experience in project coordination, scheduling, and document control during pre-Opening stages.
• Experience in pre-Opening is a must.
• A proactive, anticipatory approach with a strong sense of ownership and accountability.
• Impeccable grooming and personal presentation aligned with Luxury standards.

• Provide comprehensive administrative support to the General Manager and Executive Office.
• Coordinate complex international travel, meetings, agendas, and guest arrangements.
• Act as the primary liaison with internal departments, ownership, and external stakeholders professionally.
• Assist in pre-opening readiness including documentation, timeline management, and logistics coordination.
• Support key project rollouts related to brand compliance and operational readiness.
• Maintain confidentiality of sensitive business information, upholding luxury hospitality standards in all communications.
• Prepare high-level presentations and internal communications.

• Bachelor’s degree in Business Administration, Hospitality, or related field.
• Minimum 3 years of experience supporting C-level executives in luxury hospitality.
• Proven experience in hotel pre-opening projects is highly preferred.
• Fluent in English with excellent command of the Microsoft Office Suite.
• Strong interpersonal and communication skills, a refined sense of service, and discretion.

• Understanding of ultra-luxury guest expectations.
• Experience in project coordination and document control during pre-opening stages.
• A proactive, anticipatory approach with strong ownership and accountability.