Document Controller📣 Job Ad
in Parsons Corporation
about 1 hour ago
| Contract Type | Full-time | |
| Workplace type | On-site | |
| Location | Jeddah |
About the Role
Parsons Corporation is seeking a Document Controller to join our team in Jeddah, Makkah, Saudi Arabia. This role is central to coordinating the flow of project documentation across various operational, engineering, and construction teams. The Document Controller will utilize their expertise in document control processes and electronic document management systems to ensure the efficient and accurate management of all project-related documents.
Key Responsibilities
- Coordinate the flow of documents between project operations, engineering disciplines, construction teams, and other departmental groups.
- Implement document and data management solutions with a focus on document control and records management.
- Administer data and document management applications.
- Process various document types through all procedural steps in accordance with established procedures and guidelines.
- Ensure adherence to pre-established document control requirements, including document numbering systems and approval signatures, throughout the project lifecycle.
- Receive, track, and monitor documents using standard document management programs to register documents, maintain databases, and produce logs, transmittals, and other required reports.
- Enter data and produce reports using standard office automation or department-specific computer applications.
- Initiate and respond to routine correspondence related to the area of responsibility.
- Stay informed about relevant department technologies, techniques, and services.
- Collaborate with other staff members to develop and improve services.
- Respond to changes in the technology environment and participate in decision-making activities related to customer needs.
- Provide assistance to users in capturing and locating electronic information.
- Maintain and revise the established data distribution system and schedule for the assigned project based on client, project, department, and supplier requirements to ensure timely approvals and distribution.
- Expedite the review, signature approval, and release of supplier and internally produced documents.
- Verify retention requirements, arrange document cataloging, packing, and long-term storage, or disposal of appropriate documents at project closeout.
- Manage the scheduled destruction of archived documents according to company and/or Client guidelines and provide assistance with document retrieval.
- Assist junior document control staff to ensure effective implementation of project-specific procedures.
- Serve as a liaison between support groups, home office, and field personnel, interfacing with internal and external groups.
- Prepare necessary reports.
- Perform other responsibilities associated with this position as may be appropriate.
Qualifications and Requirements
- Degree in MIS / BA or a related discipline.
- Minimum of 2 years of experience in construction projects, including management experience across multi-disciplinary teams.
- Proficient keyboard skills and working knowledge of MS Windows and related word processing, spreadsheet, and database software.
- Strong written and spoken English communication skills.
- Demonstrated ability to interact effectively with project personnel and management.
- Proven experience working within a complex construction environment.
- Ability to follow through and clearly deliver work instructions in a complex stakeholder environment.
- Ability to work in a matrix organization (dual reporting).
- Ability to interact with senior-level management.
- Ability to consult, motivate, and negotiate effectively with client groups, co-workers, employees, vendors, and contractors.
- Must function effectively under time constraints, schedule workload to meet deadlines, and possess the ability to prioritize.
- Strong problem-solving skills.
Required Skills
- Document Control
- Electronic Systems for Document Management
- Data Management
- Records Management
- MS Windows
- Word Processing Software
- Spreadsheet Software
- Database Software
- Communication (Written and Oral)
- Organizational Skills
- Interpersonal Skills
- ACONEX and other EDMS Software
- Teamwork
- Management Skills
- Problem-solving
Work Environment and Additional Information
This is a full-time position based in Jeddah, Makkah, Saudi Arabia. Experience with significant PM/CM contracts is advantageous. Aconex certification or other EDMS software certification is preferred. The role requires 2-5 years of relevant experience.
Requirements
- Requires 2-5 Years experience
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