Secretary📣 Job Ad

About the role: Etihad Gharbia Contracting Company is seeking a Administrative Secretary for a temporary on-site role located in Jeddah. The successful candidate will join a reputable contracting firm known for its integrity and customer-centric focus, serving various prestigious clients in the KSA market.

Key Responsibilities:

• Perform a variety of clerical and administrative tasks including managing schedules and maintaining documentation.
• Coordinate meetings and provide exceptional customer service.
• Communicate effectively with internal teams and external stakeholders.
• Ensure efficient day-to-day operations of the office.

Qualifications:

• Bilingual English - Tagalog speaking.
• Proficiency in clerical skills, managing office supplies, and maintaining records.
• Experience in administrative assistance, organizing workflows, and handling correspondence.
• Strong communication and interpersonal skills.
• Expertise in scheduling, including managing calendars and booking appointments.
• Attention to detail, problem-solving abilities, and proficiency in MS Office applications.
• High school diploma or equivalent; an associate degree or certification in office administration is a plus.

Join us at Etihad Gharbia, where we are dedicated to delivering innovative solutions and exceptional quality in every project.

Secretary required to work in a contracting institution. It is required to be proficient in English. Must be familiar with Microsoft programs (Word and Excel).

Educational Qualification: Bachelor's degree in finance or accounting or equivalent. Tasks and Responsibilities: Implement and follow up on technical and financial proposals and RFPs in coordination with the relevant departments. Follow up on collection processes and coordinate with the finance department to ensure compliance with deadlines. Efficiently manage and organize the office of the general manager. Organize official correspondence, meetings, and schedule appointments. Prepare periodic reports and submit them to senior management. Safeguard and organize files and documents with confidentiality and professionalism. Perform any other administrative tasks assigned by the general manager within the scope of work. Skills and Requirements: Previous experience in the same field (preferred). Proficiency in using Microsoft Office programs. High organizational skills and ability to work under pressure. Excellent communication skills both written and verbal. Accuracy in work and attention to detail. Commitment to confidentiality and high professionalism.