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Contract TypeContract TypeFull-time
Workplace typeWorkplace typeOn-site
LocationLocationMadinah
Job Title: Administrative Coordinator

Position Summary: The Administrative Coordinator is responsible for organizing correspondence, scheduling meetings, managing the reception, and dealing with clients and visitors to ensure the smooth and professional operation of administrative tasks.

Key Responsibilities:
  • Welcoming clients and visitors in a professional manner and directing them to the relevant departments.
  • Ensuring the registration of visitor data and maintaining security and confidentiality of information.
  • Responding to client inquiries via phone or email and forwarding them to the appropriate parties as needed.
  • Following up on incoming and outgoing mail, and preparing periodic reports on communications and correspondence.
  • Scheduling and organizing internal and external meetings and coordinating with all parties involved.
  • Preparing meeting rooms, and preparing the necessary documents and presentations.
  • Drafting and formulating official letters, reports, meeting minutes, and job offers.
  • Archiving documents in an organized manner to ensure easy access when needed.
  • Assisting various departments in organizing files, correspondence, and scheduling daily tasks.
  • Following up on the implementation of administrative decisions and informing the relevant parties of updates.
  • Dealing with client inquiries and providing the required information about available services.
  • Handling complaints or escalating them to the relevant departments to ensure effective resolution.
  • Any other tasks assigned in the future within the scope of work.

Qualifications and Experience:
  • Qualification: Diploma in Secretarial Studies or Office Management or a related field.
  • Experience: Two years of experience in the same field.

Requirements

  • Requires 2-5 Years experience

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