Administrative Assistant

Join QueSechu as an Administrative Assistant!
This full-time hybrid role offers an exciting opportunity to be part of an engineering consulting organization specializing in automation, AI, and machine learning. As an Administrative Assistant, you will handle important day-to-day tasks essential for our operations.

Role Responsibilities:

• Manage schedules and coordinate meetings
• Handle correspondence and maintain communication
• Provide executive administrative assistance and clerical support
• Organize company events and activities

Qualifications:

• Proficiency in Administrative Assistance and Executive Administrative Assistance
• Strong phone etiquette and communication skills
• Experience with clerical skills
• Excellent organizational and time management skills
• Ability to work independently as well as part of a team
• Proficiency in office software (*, MS Office)
• Bachelor's degree in Business Administration, Communications, or related field is a plus

We look forward to your application!

Job Title: Administrative Coordinator

Position Summary: The Administrative Coordinator is responsible for organizing correspondence, scheduling meetings, managing reception, and dealing with clients and visitors to ensure the smooth and professional operation of administrative processes.

Key Responsibilities:

• Welcoming clients and visitors in a professional manner and directing them to the relevant departments.
• Ensuring the registration of visitor data and maintaining the security and confidentiality of information.
• Responding to client inquiries by phone or email and forwarding them to the relevant parties as needed.
• Following up on incoming and outgoing mail, and preparing periodic reports on communications and correspondence.
• Scheduling and organizing internal and external meetings and coordinating with all relevant parties.
• Preparing meeting rooms and the necessary documents and presentations.
• Drafting and formulating official letters, reports, meeting minutes, and job offers.
• Organizing documents in an orderly manner to ensure easy access when needed.
• Supporting various departments in organizing files, correspondence, and scheduling daily tasks.
• Monitoring the implementation of administrative decisions and informing relevant parties of updates.
• Handling client inquiries and providing information about available services.
• Processing complaints or escalating them to the relevant departments to ensure effective resolution.
• Any other tasks assigned in the future related to job responsibilities.

Qualifications and Experience:

• Qualification: Diploma in Secretarial Studies or Office Management or a related field.
• Experience: Two years of experience in the same field.

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