Administrative Assistant📣 Job Ad

Join AECOM as an Administrative Assistant
Are you an experienced and detail-oriented administrative professional looking for an opportunity to make a meaningful impact? AECOM, a global infrastructure leader, invites you to become a part of our dynamic team in Makkah, Saudi Arabia. In this crucial role, you'll support our project teams and managers, ensuring operational excellence and enhancing our collaborative work environment.

Key Responsibilities:
• Provide comprehensive administrative support and mentorship to managers.
• Prepare, proofread, and format correspondence and documents with meticulous attention to detail.
• Manage complex calendar coordination, meeting scheduling, and travel logistics for multiple stakeholders.
• Lead office supply inventory management and vendor relationships.
• Establish and organize project file systems, ensuring compliance and accessibility.
• Prepare project meeting minutes, reports, and documentation.

Project & Financial Support:
• Lead project setup initiatives and support financial document development.
• Manage financial task processes, including monthly progress reports and contractor estimates.

Procurement & Compliance:
• Conduct procurement activities for project-related materials.
• Manage vendor relationships and ensure compliance documentation is accurate.

Qualifications:
• High School Diploma plus a minimum of 3 years relevant administrative experience, or equivalent diploma with a minimum of 2 years professional experience.
• Proficiency in Microsoft Office Suite and excellent communication skills.
• Strong organizational abilities and attention to detail.

Why AECOM?
At AECOM, we believe in fostering a culture of growth and opportunity. You’ll work on projects that not only reshape your local community but also have a broader impact on our global society. We provide comprehensive benefits to ensure the well-being of our employees and offer various perks to help you balance work and personal life.

If you're motivated to contribute to a better world through your administrative expertise, we encourage you to apply and join our team!

About the Job
As an Administrative Assistant at Bechtel Corporation, your role is pivotal in supporting our dynamic team. With a legacy of over a century in delivering successful projects across the globe, you become a part of an organization that values excellence and innovation.

Project Overview
The Ar Rjum Project includes a green field gold project with associated mining operations and necessary infrastructure.

Job Summary
Your responsibilities will involve executing administrative duties that require proficiency and discretion. You will handle tasks such as:

• Coordinating travel and preparing expense reports.
• Managing complex administrative tasks independently.
• Anticipating problems and adjusting priorities accordingly.
• Preparing detailed reports and distributing meeting minutes.
• Utilizing our document management system for administrative processes.

Education and Experience
We seek candidates with a minimum of 4-6 years of related experience, preferably with an associate degree or related technical training.

Required Knowledge and Skills
Successful applicants should demonstrate project administration experience, proficiency in MS Word, Excel, PowerPoint, and Outlook, along with excellent organizational skills.

Why Join Us?
Bechtel fosters a diverse environment where every team member is respected and recognized. We offer competitive benefits to support your career development and well-being. Join us to build inspiring projects and make a lasting impact.

Join United Brothers Company Ltd. as an Administrative Assistant!
We are seeking a dedicated individual to manage administrative tasks and support our team in Jeddah. This position offers an exciting opportunity to develop your administrative skills in a dynamic environment.

Key Responsibilities:

• Organize appointments and meetings, managing work schedules effectively.
• Prepare and print correspondence and administrative reports.
• Follow up on daily operations and coordinate between departments.
• Accurately maintain and organize files and records.
• Assist management in executing various administrative tasks.

Requirements:

• Bachelor’s degree in Business Administration or a related field.
• 2 to 4 years of practical experience in administrative roles.
• Excellent proficiency in Microsoft Office applications.
• Effective communication and coordination skills.
• Fluency in English, both written and spoken.

Interested candidates with the required experience and qualifications are encouraged to send their CVs to us.