Executive Assistant📣 Job Ad

About Chalhoub Group

For over seven decades, Chalhoub Group has been a partner and creator of luxury experiences in the Middle East. The Group has curated a portfolio of over 10 owned brands and strengthened its distribution and marketing expertise for over 400 international names across luxury fashion, beauty, jewellery, watches, eyewear, and art de vivre categories. Chalhoub Group operates across more than 950 stores, online platforms, and mobile apps, constantly reinventing itself and embracing new technologies to shape the future of luxury retail.

The Executive Assistant Role

This full-time Executive Assistant position is based in Jeddah, Makkah, Saudi Arabia. The role is responsible for providing comprehensive high-level administrative and executive support to a Managing Director. This includes managing communications, coordinating schedules and meetings, conducting research, preparing reports and presentations, handling information requests, and overseeing general administrative and record-keeping functions.

Key Responsibilities

• Serve as the primary point of contact between the Managing Director’s office and internal/external stakeholders, ensuring clear, professional, and timely communication.
• Screen, prioritize, and manage incoming calls, correspondence, and documents; respond independently where appropriate and escalate critical matters with recommendations.
• Review key documents and brief the Managing Director on priorities, risks, and required actions.
• Organize, coordinate, and participate in meetings, ensuring agendas, materials, and follow-ups are effectively managed.
• Plan and manage executive-level events and engagements as required, and coordinate and facilitate visits of VIP guests and stakeholders.
• Plan, organize, and execute directives and special assignments on behalf of the Managing Director, and assist in presentations and other reports as needed.
• Build and maintain strong professional relationships with senior management, external partners, and clients.
• Liaise effectively across departments and with external entities (customers, suppliers, partners) on behalf of the Managing Director, acting as an ambassador and role model for the Group.
• Prepare reports, presentations, and briefing materials as required, and conduct research and compile data, including analytical and statistical reports.
• Manage the Managing Director’s calendar, schedule appointments, and ensure optimal time management.
• Coordinate travel arrangements including itineraries, logistics, and expenses tracking in collaboration with relevant departments.
• Perform general office duties such as ordering supplies and maintaining records management systems.

Required Experience

Candidates for this Executive Assistant role should possess 2-5 years of relevant experience. The position requires strong organizational abilities, excellent communication skills, and a proactive approach to managing complex administrative and executive support tasks. Proficiency in preparing reports, presentations, and conducting research is essential.

Our Workplace Culture

Chalhoub Group fosters a people-at-heart culture rooted in diversity, equity, and inclusion, bringing together over 16,000 talented professionals across eight countries. The Group is recognized with the Great Place to Work® certification in several markets. Sustainability is at the core of the Group’s strategy, guided by a clear commitment to people, partners, and the planet, including membership in the United Nations Global Compact and a pledge to reach Net Zero by 2040.

Work Location

This full-time position is located in Jeddah, Makkah, Saudi Arabia.