Secretary📣 Job Ad

Join Parsons as a Design Review Committee Secretary!
In a world of possibilities, pursue one with endless opportunities at Parsons. If you can imagine it, you can do it with us. We offer a workplace where you can thrive and find your next right opportunity.

Job Responsibilities:
As a Design Review Committee Secretary, you will lead and support a near-weekly design governance process for SD architecture and engineering projects. Your key responsibilities include:

• Coordinating and managing Design Review Committee meetings, including scheduling, preparing agendas, and recording minutes.
• Preparing professional presentations to articulate design concepts for executive-level review.
• Reviewing submission packages to ensure completeness for presentation readiness.
• Tracking actions, sign-offs, and follow-ups, enforcing accountability against deadlines.
• Acting as the main liaison among project teams, design managers, and executive leadership.
• Maintaining version control of decisions, feedback, and design revisions.
• Identifying and addressing potential risks to the review schedule and workflow.
• Supporting continuous improvement of governance practices.

Required Skills:
You should hold a Bachelor’s degree in Architecture, Engineering, Project Management, or a related field; a Master’s degree is a plus. With a minimum of 15 years of experience in related roles, you bring:

• Thorough understanding of architectural and engineering design lifecycles and document workflows.
• Exceptional organizational and time management skills to handle competing priorities.
• Proven ability to engage with senior executives and deliver outcomes amid challenges.
• Strong proficiency in Microsoft Office Suite and familiarity with project management tools.
• Excellent written communication skills.

Preferred credentials include PMP or PRINCE2 certification, and professional training in Document Control or Project Coordination. Join Parsons, where we care about your well-being and provide growth opportunities.

Join Our Team as a Secretary at Penspen!
We are currently seeking a highly proficient and seasoned Secretary/Clerk to join our team in Saudi Arabia. The successful candidate will play a crucial role in overseeing secretarial activities and ensuring accuracy and integrity in office administration, all in compliance with company standards and industry regulations.

Key Responsibilities:

• Oversee secretarial activities and management of filing systems.
• Ensure office administration aligns with company standards.
• Maintain integrity and accuracy of office documentation.

Requirements:

• High School Diploma or Equivalent.
• At least 8 years of experience in secretarial activities and office management.

If you have the skills and experience required for this role, please apply today!

Support the manager or administration by writing documents, managing phone calls and visitors, assisting in coordinating key projects, and managing the agenda.