Secretary📣 Job Ad

Join AlSawwaf Law as a Secretary!
We are seeking a dedicated and detail-oriented Secretary to join our dynamic team in Jeddah, Saudi Arabia. AlSawwaf Law is renowned for bridging global legal standards with the unique legal landscape of Saudi Arabia. This full-time position is ideal for a bilingual candidate fluent in both English and Arabic, who is ready to contribute positively to our team.

Key Responsibilities:

• Provide administrative support to ensure efficient operation of the office.
• Manage correspondence, maintain organized files, and ensure confidentiality within the law firm.
• Utilize Microsoft applications (Word, Excel, Outlook) effectively.
• Respond promptly and courteously to team inquiries.

Requirements:

• Minimum of 1 year of office or administrative experience.
• Bilingual in English and Arabic (both spoken and written).
• Highly organized with a keen eye for detail.
• Able to maintain a positive and professional office environment.
• A passion for keeping the workplace tidy and labeled.
• Enjoys a calm working atmosphere and has a good taste in coffee!

Working hours are from Sunday to Friday, 900 AM to 430 PM. If you are a motivated individual who enjoys a well-structured work environment, we would love to hear from you!

Join Parsons as a Design Review Committee Secretary!
In a world of possibilities, pursue one with endless opportunities at Parsons. If you can imagine it, you can do it with us. We offer a workplace where you can thrive and find your next right opportunity.

Job Responsibilities:
As a Design Review Committee Secretary, you will lead and support a near-weekly design governance process for SD architecture and engineering projects. Your key responsibilities include:

• Coordinating and managing Design Review Committee meetings, including scheduling, preparing agendas, and recording minutes.
• Preparing professional presentations to articulate design concepts for executive-level review.
• Reviewing submission packages to ensure completeness for presentation readiness.
• Tracking actions, sign-offs, and follow-ups, enforcing accountability against deadlines.
• Acting as the main liaison among project teams, design managers, and executive leadership.
• Maintaining version control of decisions, feedback, and design revisions.
• Identifying and addressing potential risks to the review schedule and workflow.
• Supporting continuous improvement of governance practices.

Required Skills:
You should hold a Bachelor’s degree in Architecture, Engineering, Project Management, or a related field; a Master’s degree is a plus. With a minimum of 15 years of experience in related roles, you bring:

• Thorough understanding of architectural and engineering design lifecycles and document workflows.
• Exceptional organizational and time management skills to handle competing priorities.
• Proven ability to engage with senior executives and deliver outcomes amid challenges.
• Strong proficiency in Microsoft Office Suite and familiarity with project management tools.
• Excellent written communication skills.

Preferred credentials include PMP or PRINCE2 certification, and professional training in Document Control or Project Coordination. Join Parsons, where we care about your well-being and provide growth opportunities.

Support the manager or administration by writing documents, managing phone calls and visitors, assisting in coordinating key projects, and managing the agenda.