Administrative Assistant

• Schedule meetings, appointments, and maintain calendars.
• Prepare, organize, and maintain files, records, and documents.
• Answer and direct phone calls, emails, and other correspondence.
• Draft letters, reports, and other office documents.
• Order and manage office supplies and equipment.
• Greet visitors and provide general assistance.
• Support managers and team members with administrative tasks.
• Maintain confidentiality of sensitive information.
• Assist with data entry, basic bookkeeping, or reporting as needed.

• Bachelor’s degree in Business Administration.
• Proven experience in an administrative or office support role is preferred.
• Excellent written and spoken English.
• Proficiency in Microsoft Office (Word, Excel, Outlook) or similar tools.

• Excellent organizational and time-management skills.
• Attention to detail and accuracy.
• Ability to multitask and prioritize tasks.
• Problem-solving and initiative.

• Coordinate and organize meetings for the compliance team with other departments within the company.
• Organize periodic meetings and seminars related to compliance, ensuring all logistical details are arranged (such as meeting rooms, attendee invitations, etc.).
• Work with various teams to ensure all required documents are provided fully in accordance with legal standards.
• Prepare monthly and annual compliance reports, organizing data and documents related to compliance.
• Participate in updating compliance procedures to align with changes in laws and regulations.
• Organize and update legal compliance documents, ensuring files are maintained in an organized and secure manner.

• Experience working at publicly traded companies in Saudi Arabia as an administrative assistant or secretary.
• Experience dealing with board members.
• Experience interacting with secretaries.
• Experience in drafting and recording minutes.
• Follow-ups with departments on daily tasks.
• Work on daily, weekly, and monthly reports.
• Data analysis as well as performance reporting.
• Strong organizational and time management skills.
• Effective communication skills.

(( Important ))
Contact method at the bottom of the page

Required Administrative Assistant (Flexible Part-Time) – Riyadh
Riwaia Waraqah Trading Institution (E-commerce and Marketing Services) is looking for an Administrative Assistant with experience in administrative and office work, and must be flexible as tasks vary since the institution is in its early stages and expansion.
Location: Riyadh – Al-Awali neighborhood (Exit 29)Work: Hybrid (In-person + Remote as needed)Working days: 5 days + Saturday (Hybrid)Time: Evening from around 3/4 PM – 4 to 5 hours daily (Flexibility)

Tasks:
Administrative and office work, organization, and follow-up

Coordination with the team (most of them are freelancers)

Support the executive director and manage tasks during his absence

Contributing to marketing/sales as needed

Benefits: Work device + Mobile work possibility + Bonus based on performanceContract: Paper (insurance is not required)
To apply: CV + Experience summary + Availability for evening and hybrid work.