Administrative Specialist📣 Job Ad

Personal Assistant & Brand Relations Specialist

Role Overview

Provide direct administrative support to the doctor while managing and developing brand relationships to enhance professional image and business growth.

Key Responsibilities

• Manage schedule, meetings, and daily priorities

• Handle professional communications and correspondence

• Coordinate travel, events, and conferences

• Build and manage relationships with brands, companies, and influencers

• Coordinate collaborations, partnerships, and appearances

• Represent the doctor professionally with external parties

Requirements

• Experience as a Personal Assistant, PR, or Brand Relations role

• Strong communication and organizational skills

• Understanding of branding and marketing (medical/aesthetic field preferred)

• High level of professionalism and confidentiality

• English proficiency (additional languages are a plus)

Join Our Team as a Sr Operations Manager
When you’re part of the team at Thermo Fisher Scientific, you’ll do important work. Surrounded by collaborative colleagues, you’ll have the support and opportunities that only a global leader can give you. Our respected, growing organization has an outstanding strategy for the near term and beyond. Take your place on our strong team and help us make significant contributions to the world.

Role Overview
This role is based in Riyadh, Saudi Arabia, and is part of the Middle East and Africa Operations at Thermo Fisher Scientific. You will report directly to the Supply Chain Director for Middle East and Africa.

Key Responsibilities:

• Develop and implement country-level supply chain strategy in alignment with global and business objectives.
• Lead SIOP processes to achieve high service levels and optimal working capital.
• Oversee logistics and distribution operations including customs, warehousing, and 3PL partnerships.
• Optimize material flow from global manufacturing and distribution sites to local customers.
• Drive Practical Process Improvement (PPI) initiatives for enhanced efficiency, reduced waste, and improved quality.
• Ensure operational readiness for new product introductions and expansion activities and proactively identify and mitigate supply chain risks.
• Achieve operational metrics: efficiency, cycle time, OTIF, inventory accuracy.
• Oversee operational audits for compliance with ISO, QMS, and local regulations.
• Implement digital tools and analytics for better visibility and decision-making.
• Partner with Sales, Finance, Regulatory, and Quality teams to ensure business alignment.
• Lead, coach, and develop the Supply Chain and Operations team.
• Foster a high-performance culture focused on collaboration, accountability, and continuous improvement.

Requirements:

• Education: Bachelor’s degree or equivalent experience in Engineering, Operations management, Supply chain, or a related field.
• Experience: Minimum 10 years of experience with minimum of 3 years in managerial role, ideally in a multinational or highly regulated industry.
• Knowledge, Skills, Abilities: Excellent written and verbal communication skills in English and Arabic; Strong command of Microsoft office, Power BI, and other productivity tools; High attention to detail and resilience under pressure.

Company Overview:
Founded in 1950, Shaker Group is a leading provider of HVAC and home appliance solutions in Saudi Arabia. We serve over 600,000 customers annually with a strong focus on innovation, sustainability, and customer satisfaction.

Purpose:
To drive HVAC replacement sales in the private and facility management sectors by generating leads, conducting site surveys, and delivering profitable technical-commercial proposals. The role ensures smooth project handovers and fosters long-term customer relationships while expanding market presence and safeguarding margins.

Responsibilities:

• Develop and maintain a strong pipeline of replacement opportunities within the assigned region and account list.
• Conduct site surveys and collect technical information for accurate sizing, load estimation, and equipment selection.
• Prepare BOQs, technical proposals, commercial offers, and value-engineered alternatives that support competitive pricing and margin protection.
• Collaborate with OEM partners and internal estimation teams to secure competitive product pricing and technical support.
• Lead customer clarifications, present proposals, manage objections, and negotiate terms to close deals.
• Ensure proper contract terms, including advance payments, delivery schedule, warranty conditions, and retention/LD considerations.
• Coordinate internal handover with Projects and Service teams for execution readiness and risk awareness.
• Work closely with finance and project teams to support timely invoicing and collections.
• Maintain accuracy and discipline in CRM entries, including pipeline status, customer activities, and forecasting.
• Develop strong client relationships to drive repeat business, referrals, and upsell of service contracts.

Requirements:

• Bachelor of Mechanical Engineering, HVAC Engineering, or a related field.
• Minimum 3 years of experience in HVAC sales, replacement projects, or retrofit solutions.
• Strong knowledge of Chillers, DX systems, VRF, rooftop units, and basic retrofit integration principles.
• Proven track record of achieving sales targets and maintaining strong customer relationships.
• Ability to perform technical site assessments and recommend appropriate replacement solutions.
• Strong negotiation, communication, and presentation skills.
• Proficiency in both English and Arabic languages.