Executive Assistant📣 Job Ad

Join PwC as an Executive Assistant!
This is an exciting opportunity to provide top-notch administrative support to our senior executives. At PwC, we value efficiency and effective operations, ensuring our team operates smoothly through high-level administrative support.

Key Responsibilities:

• Diary Management: Manage online diaries, book appointments, and coordinate meetings.
• Call & Email Management: Take messages and monitor executive email inboxes.
• Client Relationships: Build strong working relationships with clients and their assistants.
• Meeting Coordination: Organize internal and external meetings, including catering and IT requirements.
• General Administration: Proofread documents, maintain filing systems, and update contact databases.
• Learning and Growth: Exercise confidentiality and comply with company policies.

If you're looking to develop your administrative skills in a dynamic environment, apply now!

About the Role:
Are you organised, a natural communicator, and a trusted gatekeeper? We’re looking for a dynamic Executive Assistant to support our Middle East Unit General Manager and senior leadership team. This is more than a support role; it’s a chance to be at the heart of strategic decision-making, global collaboration, and high-level operations.

As the right hand to our General Unit Manager, you’ll play a pivotal role in keeping the business running smoothly. Your day-to-day will be varied, fast-paced, and impactful:

• Calendar & Communication management: Own the GM’s schedule, inbox, and reminders, ensuring priorities are met and time is optimized. Coordinating complex schedules, liaise with the internal and external stakeholders, managing time, priorities, and communications, arranging internal and external meetings, ensuring all logistics (venues, agendas, materials) are in place.
• Internal communication support: Reviewing, proofreading, aligning according to MM brand and sending communications on behalf of the UGM. Manage the internal communication request on intranet and Sharepoint sites.
• Global coordination: Organize regional and international travel, meetings, and events, from boardroom briefings to strategy workshops.
• Meeting mastery: Prepare agendas, take minutes, compile board packs, and ensure every meeting runs like clockwork.
• Travel & logistics: Handle everything from flights and hotels to visas and security approvals.
• Confidential correspondence: Draft professional communications and reports, managing sensitive information with discretion.
• Strategic planning: Help shape the annual rhythm of leadership meetings, 11s, and team check-ins.
• Event coordinator: Corporate and social events.

Candidate Specifications:
A degree in Business Administration or equivalent experience. Proven experience supporting senior executives in a fast-paced, international setting. Impeccable organizational and diary management skills. Excellent written and verbal communication, you are professional and persuasive. Strong business acumen and the ability to anticipate needs before they arise. Tech-savvy with Microsoft Office and internal systems (*, FiFi, e-forms). A discreet and trustworthy professional who handles confidential matters with care.

Our Purpose:
Our purpose is to improve society by considering social outcomes in everything we do; relentlessly focusing on excellence and digital innovation, transforming our clients’ businesses, our communities, and employee opportunities.

Equality, Diversity and Inclusion:
Equality, diversity, and inclusion (EDI) is at the heart of our organisation. We are an equal opportunity employer and do not discriminate, rather take positive steps towards creating a diverse and inclusive working environment.

Flexible working:
At Mott MacDonald, we support our staff to create work-life balance which works for them and welcome candidates looking for career flexibility. We are open to discussing flexible working at the interview stage.

Our benefits package:
90 calendar days paid maternity leave, competitive annual leave, an annual professional institution subscription, and an annual company performance bonus scheme – subject to company performance.

About the job
We are IMETA, a Regional Operating Unit consisting of diverse teams from various cultures and backgrounds. We value diversity as one of our greatest strengths and aim to unite our talent for collective success.

The Opportunity
We are seeking a highly organized and proactive Executive Assistant to support our General Manager and Leadership Team in Riyadh, KSA. This role is perfect for those who thrive in dynamic environments, excel at multitasking, and bring professionalism to every interaction.

Role & Responsibilities

• Provide personal assistance to the General Manager and support to the Leadership Team.
• Coordinate meetings, travel arrangements, and day-to-day executive support.
• Plan, document, and follow up on management meetings.
• Organize team activities and coach team members for smooth execution across business functions.
• Lead and support internal events and cross-functional initiatives.

Requirements

• Bachelor’s degree.
• Minimum 2 years of experience in a similar role.
• Business fluent in English & Arabic.
• Strong business acumen with a people-first mindset.
• Agile and adaptable to organizational change.
• Proficient in MS Office and open to using online tools.
• Results-driven with project leadership capabilities.
• Excellent interpersonal and communication skills.

What’s Next?
We look forward to receiving your application. Suitable candidates will be invited for a screening interview. Boehringer Ingelheim is committed to protecting your personal data throughout the process.