img
Contract TypeContract TypeFull-time
Workplace typeWorkplace typeOn-site
LocationLocationRiyadh
About the Role
This position is responsible for providing administrative support for multiple senior leaders in KSA. The candidate will perform all administrative functions and will require the ability to successfully balance assignments and a variety of tasks from multiple individuals. This role will be responsible for routine and non-routine tasks and will require independent judgment to plan, prioritize and organize workload. The candidate may interact with Clients and other FTI leaders and will be required to maintain absolute discretion and confidentiality as would be expected of a professional in this role.

What You'll Do
  • Maintaining calendars, identifying conflicts and resolving promptly
  • Coordinating all meeting and travel arrangements
  • Setting-up conference calls, including contacting/notifying participants
  • Creating documents, reports, presentations and spreadsheets using appropriate software and company templates
  • Assisting in research projects by efficiently conducting searches of the Intranet/Internet
  • Maintaining contact lists and input new business contacts into SalesForce CRM
  • Assisting with new client opportunities including initial input into SalesForce and running conflict checks
  • Capturing time and expenses within applicable FTI systems
  • Maintaining reconciliation of Amex statements as required by Executives
  • Assisting in prioritization of correspondence and phone messages
  • Completing requests for deliveries, faxes and couriers
  • Creating and maintaining paper and electronic files
  • Organising client and employee events as and when required
  • Assisting with client portal maintenance and assist with tender submissions
  • Supporting with the day-to-day smooth running of the office when required

How You'll Grow
We are committed to investing and supporting you in your professional development and we have developed a range of programs focused on fostering leadership, growth and development opportunities. We aim to promote continuous learning and individual skills development through on-the-job learning, self-guided professional development courses and certifications. You'll be assigned a dedicated coach to mentor, guide and support you through regular coaching sessions and serve as an advocate for your professional growth.

What You Will Need To Succeed
  • Proactive and initiates projects, accepting of new assignments and challenges
  • Manage multiple simultaneous projects and meet deadlines
  • Ability to work in fast-paced, deadline driven environment
  • Demonstrate excellent oral and written communication skills
  • Work effectively as part of a team and lead a team when required, yet be able to work independently with minimal supervision
  • Perform all tasks with attention to detail and review for accuracy
  • Ability to maintain confidentiality
  • Proficient in Microsoft Office application

Basic Qualifications
Strong experience in administrative support. Fundamental knowledge of the consulting industry and its customary practices desired.

Requirements

  • Requires 2-5 Years experience

Similar Jobs

Executive Assistant

📣 Job AdNew

Siemens Healthineers

Full-time
Join Us in Pioneering Breakthroughs in Healthcare
We invite you to apply for the position of Executive Assistant, where you will play a crucial role in supporting our management team and enhancing our operational efficiency.

Your Role:
  • Assist in managing communications with employees, suppliers, and clients.
  • Prepare presentations for management as required.
  • Support management with travel arrangements, hotel bookings, and expense claims.
  • Manage secretarial and office tasks efficiently.
  • Coordinate meetings and maintain a well-organized calendar for management.
  • Prepare materials for board meetings and assist in the preparation of financial reports.
  • Maintain the internal filing system for the management office.
  • Handle multiple tasks effectively and work under pressure while ensuring confidentiality and professionalism.
  • Manage the *** calendar to prioritize commitments and deadlines.
  • Undertake special assignments as directed by the ***

Your Expertise and Qualifications:
  • Bachelor’s degree in business administration or a related field.
  • Saudi national.
  • 59 years of experience in a similar role, specifically as an executive assistant.
  • Excellent command of English (both written and spoken).
  • Strong technical and interpersonal skills with the ability to communicate effectively at the C-level.
  • Capable of handling change management and maintaining high standards of professionalism.
  • Detail-oriented and proficient in creating a smooth office environment.

About Us:
At Siemens Healthineers, we are a global team dedicated to pushing boundaries in medical technology to improve patient care. Join us in creating innovative healthcare solutions for everyone, everywhere.

breifcase2-5 years

locationRiyadh

about 12 hours ago

Executive Assistant

📣 Job Ad

PepsiCo

Full-time
Join PepsiCo as an Executive Admin Assistant!
At PepsiCo, we are committed to fostering a diverse workforce and creating a collaborative space where everyone has a voice. As an Executive Admin Assistant, you will play a crucial role in ensuring our organizational effectiveness and efficiency.

Job Overview:
In this role, you will organize and coordinate various functions and manage office administration procedures. Your core responsibilities will include developing communication protocols, applying administrative procedures, and managing data collection. Furthermore, you will arrange business visits, travel bookings, and claims for the management team.

Key Responsibilities:
  • Schedule meetings and take minutes, including procurement of food and supplies for meetings.
  • Prepare reports for analysis by Function Head on a daily, weekly, and monthly basis.
  • Arrange all logistics for business visitors, including meeting room and hotel bookings.
  • Manage petty cash, expense reports, and reimbursements.
  • Support office management and administration including sorting and distributing mail.
  • Maintain attendance and vacation tracking records for the management team.
  • Create and manage purchase requests in SAP and My Buy.

Qualifications:
To be successful in this role, you should possess:
  • A Bachelor's degree or diploma in Business.
  • Proficiency in Microsoft Office.
  • Knowledge of SAP systems.
  • Excellent written and verbal communication skills.
  • Strong organizational and planning abilities.
  • Familiarity with accounting and administrative management practices.

We are an equal opportunity employer, and we value diversity at PepsiCo. Join our passionate teams and contribute to our vision of positive change both for our planet and for people! Apply now!

breifcase0-1 years

locationRiyadh

22 days ago

Executive Assistant

📣 Job Ad

PwC Middle East

Full-time
About the Role
Join PwC Middle East as an Executive Assistant, where you will play a crucial role in providing efficient and effective administrative support to ensure smooth operations within the organization. As part of our team, you will assist senior executives by managing schedules, coordinating meetings, and handling important and confidential information.

Key Responsibilities
  • Diary Management: Manage executive diaries, book appointments, and ensure timely attendance at meetings with appropriate documentation.
  • Call Management: Take messages and pass them on to executives promptly.
  • Email Management: Monitor email inboxes during absences and meetings, taking necessary actions based on content.
  • Client Relationships: Build and maintain strong working relationships with clients and their assistants.
  • Administrative Support: Organize meetings, maintain contact databases, proofread documents, and perform general filing tasks.
  • Learning and Growth: Ensure compliance with PwC policies, build internal networks, and assist in organizing company events.

Qualifications
A strong educational background or relevant work experience in administrative support will be advantageous. Essential skills include excellent communication, organizational abilities, and customer service excellence.

Company Overview
At PwC, we empower our teams to transform complexities into competitive advantages. With over 370000 professionals across the globe, we work collaboratively to deliver high-quality services to our clients.

breifcase0-1 years

locationRiyadh

22 days ago