Executive Secretary📣 Job Ad

About the Executive Secretary Role

Kafaat Business Solutions (شركة كفاءات حلول الأعمال), located in Riyadh, is seeking an Executive Secretary. This full-time role is designed for an individual with 0-1 years of experience who can provide comprehensive administrative support to the Commercial Executive Director and optimize resource utilization within the commercial function.

Role Purpose and Contribution

The primary purpose of this position is to ensure efficient administrative operations and effective resource management within the commercial department. The Executive Secretary will directly support the Commercial Executive Director by managing key administrative tasks, ensuring all work meets established standards for timeliness and quality.

Key Responsibilities

• Optimize the use of available resources across the function in carrying out assigned duties, ensuring work meets agreed standards for timeliness and quality.
• Maintain the Commercial Executive Director’s agenda and assist in planning appointments, management meetings, and conferences.
• Handle and prioritize all outgoing or incoming correspondence, including emails, letters, and packages.
• Maintain the confidentiality and security of files, preventing unauthorized access.
• Administer the Contracts document management system and related procedures to capture, store, retrieve, share, and destroy electronic and paper records and documents.
• Conduct research and prepare presentations or reports as assigned.
• Perform all administrative tasks for the Commercial function.
• Operate standard office equipment, such as photocopy machines and scanners.

Qualifications and Experience

• A minimum of 0-1 years of experience in an executive secretarial or administrative support role.
• Demonstrated ability to manage multiple administrative tasks with attention to detail.
• Proficiency in office software and the operation of standard office equipment.
• Strong organizational skills and a commitment to maintaining confidentiality.

Work Environment

This is a full-time position based in Riyadh, requiring a dedicated presence within the company's professional office environment. The role demands a proactive and organized individual capable of managing diverse administrative responsibilities.

Application Information

Candidates who meet the specified requirements and are interested in joining Kafaat Business Solutions are invited to submit their application for this Executive Secretary position.