Executive Secretary📣 Job Ad

Join Burjline Builders as an Executive Secretary to the CEO and Board of Directors
Our Group aspires to be a world-class, professional global company with deep-rooted business fundamentals. We are seeking a highly organised, proactive, and professional Executive Secretary to provide comprehensive support to our Chief Executive Officer and the Board.

Key Responsibilities:

• Provide high-level, confidential administrative and secretarial support to the CEO and the Board of Directors.
• Manage and maintain the CEO's complex diary, schedule meetings, and coordinate appointments.
• Organise all aspects of Board and committee meetings, including preparing agendas and recording minutes.
• Act as the primary point of contact and gatekeeper for the CEO, managing calls and enquiries.
• Prepare and format a wide range of documents, including reports and presentations.
• Coordinate complex travel arrangements, including flights and accommodation.
• Liaise with internal and external stakeholders professionally.
• Maintain an organised filing system for documents.
• Handle confidential information with integrity.
• Undertake ad-hoc projects and research as required.

Qualifications:

• Proven experience as an Executive Secretary or similar role supporting C-level executives.
• Exceptional organisational and time-management skills.
• High level of discretion and understanding of confidentiality.
• Excellent written and verbal communication skills in English and Arabic.
• Proficiency in Microsoft Office Suite.
• Strong interpersonal skills for professional relationships.
• A proactive approach to problem-solving.
• A degree in Business Administration or related field is highly desirable.
• Experience in a corporate environment in Saudi Arabia or the GCC is advantageous.

Join MBD Group as an Executive Secretary!
This full-time, on-site role is based in Riyadh, Saudi Arabia, where you will play a pivotal role in providing executive-level administrative support.

About MBD Group:
MBD Group is a leading investment company in Saudi Arabia, specializing in real estate, project management, and the food and beverage industry. Since its founding in 2011, the company has successfully delivered high-profile projects, including the iconic Riyadh Park megamall. MBD continues to explore opportunities that drive growth and innovation throughout various sectors.

Role Overview:
As the Executive Secretary, you will be responsible for:

• Providing executive-level administrative support
• Managing schedules and appointments
• Handling clerical duties, including correspondence
• Organizing meetings and maintaining records
• Facilitating day-to-day office operations

To succeed in this role, you must demonstrate a professional demeanor and the ability to balance multiple priorities effectively.

Qualifications:
Candidates should possess:

• Proficiency in clerical tasks, managing schedules, and coordinating office activities
• Strong written and verbal communication skills
• Experience in supporting executive leadership
• Excellent time management and customer service skills
• Attention to detail and the ability to handle confidential information
• Proficiency in MS Office Suite
• A Bachelor’s degree in Business Administration, Office Management, or a related field is preferred
• Experience in the real estate or hospitality sectors is a plus
• Flexibility and adaptability in a fast-paced environment

Join Teef Najd Group as an Executive Secretary!
We are seeking a highly skilled Executive Secretary to provide exceptional administrative support to our senior executives. This key role is crucial in ensuring efficient operations and fostering effective communication across departments.

Key Responsibilities:

• Manage and organize the executive's calendar, scheduling appointments, meetings, and travel arrangements.
• Follow up on tasks and decisions to ensure timely execution and adherence to deadlines.
• Prepare, analyze, and present detailed reports using Microsoft Excel and Power BI.
• Coordinate data collection from different departments to support executive-level reporting and decision-making.
• Draft and edit professional correspondence, emails, and official documents.
• Organize and maintain confidential records and administrative systems for easy retrieval.
• Handle incoming and outgoing communications with discretion and professionalism.
• Prepare meeting materials, take minutes, and track action items from executive meetings.
• Develop and deliver PowerPoint presentations as requested.
• Coordinate travel arrangements including flight bookings and itineraries.
• Provide proactive administrative support for strategic initiatives.
• Perform additional administrative duties as assigned by executive leadership.

Qualifications & Requirements:

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum of 3 years of experience in an executive or senior administrative assistant role.
• Advanced proficiency in Microsoft Office Suite, especially Excel, Outlook, PowerPoint, and hands-on experience with Power BI.
• Exceptional organizational and time management skills, attention to detail.
• Excellent verbal and written communication skills in both English and Arabic.
• Ability to handle confidential information with integrity.
• Strong personality with leadership qualities and discretion.
• Ability to work independently and manage multiple tasks simultaneously.