Function Admin📣 Job Ad
about 3 hours ago
 | Contract Type | Full-time |
 | Workplace type | On-site |
 | Location | Riyadh |
About the Role
PepsiCo is looking for a Function Admin to join their team in Riyadh, Saudi Arabia. This role plays a pivotal role in organizing and coordinating job activities, managing administrative office tasks, and ensuring organizational effectiveness and efficiency. The Function Admin will contribute to developing internal communication protocols, implementing administrative procedures, managing data collection, arranging weekly/monthly communication meetings with their minutes, and organizing business visits and travel arrangements and claims for the Head of Function and the leadership team.
PepsiCo is a global leader in beverages and snacks, with products consumed more than a billion times a day in more than 200 countries and territories. Driven by our vision to be the global leader in beverages and snacks by winning with PepsiCo Positive (pep+), we are committed to sustainability and human capital at the core of our strategy. We foster a dynamic, collaborative, and inclusive environment where employees can thrive and be themselves. We are an equal opportunity employer and value diversity, and are committed to global human rights policies and equal opportunity laws.
Key Tasks and Responsibilities
- Comprehensive coordination and scheduling of meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.
- Manage all meeting logistics such as room booking, catering, material preparation, and setup to ensure smooth and effective meetings for the HR team.
- Prepare, compile, and maintain HR reports and dashboards on a daily, weekly, and monthly basis.
- Support data accuracy and provide clear insights to the Head of Function and HR leadership team to enable informed decision-making.
- Develop clear and professional presentations for the HR leadership team, including data summaries, insights, and key updates to support business reviews and strategic discussions.
- Support key HR processes such as Town Halls, monthly reporting, Visier updates, exit interviews, and tracking and following up on ELR investigation action plans.
- Ensure adherence to HR governance timelines and that information is accurate and well-organized.
- Plan and execute employee engagement initiatives and internal HR activities, including organizing events, creating and distributing newsletters, and supporting initiatives that enhance employee experience and company culture.
- Work closely with Talent Management, Communications, and Total Rewards teams to support and implement the talent agenda, relevant HR initiatives, and internal communications.
- Manage activities related to key offices such as organizing photo shoots, internal campaigns, and supporting company events and communications with relevant stakeholders.
- Track and manage HR budgets, monitor expenses, and ensure compliance with company policies.
- Act as petty cash custodian, handling reconciliations, expense reports, and reimbursements accurately and on time.
- Provide daily administrative support, including managing correspondence, archiving documents, and maintaining organized records for easy retrieval.
- Support the management team with administrative needs such as handling communications, coordinating shipments, and ensuring smooth daily operations.
- Maintain accurate leave records and support the HR leadership team with claims, credit cards, and reconciliations.
- Create and manage Purchase Requisitions (PRs) in SAP and MyBuy, ensuring all requests follow company processes and approvals.
- Coordinate travel arrangements including hotel and transportation bookings for PepsiCo sector visits and global teams, working closely with facilities to ensure a seamless experience.
- Support legal processes by maintaining an organized archive of contracts and legal documents, ensuring proper archiving, confidentiality, and ease of retrieval.
- Track the status of contracts, their renewals, and key deadlines to ensure compliance and timely follow-up.
Qualifications and Requirements
- Bachelor's degree in Business Administration, Human Resources, Management, or a related field is preferred.
- A diploma in Management or Secretarial Studies is acceptable with strong relevant experience.
- 2-5 years of experience in executive administration or senior administrative roles.
- Proven experience supporting senior leaders (*, Director, VP, Leadership Team).
- Strong background in office management, reporting, and coordinating high-level meetings and events.
- Experience with Enterprise Resource Planning (ERP) systems like SAP and procurement tools is a plus.
Required Skills
- Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
- Strong presentation and reporting skills, including the ability to create dashboards and executive summaries.
- Familiarity with data tools.
- Excellent communication and stakeholder management skills.
- High level of professionalism and confidentiality.
- Strong organizational, planning, and multitasking abilities.
- Exceptional attention to detail with strong problem-solving skills.
- Ability to work independently and manage priorities effectively under pressure.
- Strong follow-through and execution mindset.
- High level of discretion when handling sensitive information.
- Flexibility and adaptability to a fast-paced and dynamic environment.
- Proficiency in both English and Arabic languages.
Work Environment and Location
This is a full-time position located in Riyadh, Saudi Arabia. The incumbent will work in a dynamic environment that requires collaboration and professionalism.
Requirements
- Requires 2-5 Years experience
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