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Contract TypeContract TypeFull-time
Workplace typeWorkplace typeOn-site
LocationLocationRiyadh

About the Role

LivaNova is seeking a highly organized, proactive, and detail-oriented Office Administrator to oversee the daily administrative operations of its new office in Riyadh, Saudi Arabia. This role is central to ensuring a smooth and efficient work environment, managing office resources, supporting staff, and contributing to a positive workplace culture. The successful candidate will play a key role in the foundational operations of the Riyadh office.

Key Responsibilities

  • Provide office leadership and comprehensive administrative support to the team.
  • Handle a wide variety of administrative support activities, including business-sensitive and confidential information.
  • Manage day-to-day office operations to ensure a well-organized and professional environment.
  • Coordinate and oversee administrative tasks such as scheduling, office supplies management, mail handling, and record-keeping.
  • In coordination with HR, manage employment contracts through the online portal and maintain employee visa and work permit documentation.
  • Manage the monthly payroll process in collaboration with HR and Finance departments.
  • Supervise and support administrative staff and office reception as needed.
  • Act as the primary point of contact for office vendors, service providers, and building management.
  • Maintain and manage office budgets, expenses, and petty cash.
  • Assist with the onboarding of new employees, including workstation setup and orientation.
  • Organize company events, meetings, and team-building activities.
  • Ensure compliance with health and safety regulations and company policies.
  • Manage calendars, prepare reports, and support senior management with administrative tasks.
  • Monitor office efficiency and implement improvements where necessary.

Qualifications and Requirements

  • Proven experience as an Office Administrator, Administrative Specialist, or in a similar role.
  • Fluency in both Arabic and English is essential.
  • Excellent organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and other relevant office management tools.
  • Ability to handle sensitive information with the utmost confidentiality and professionalism.
  • A problem-solving mindset with a keen attention to detail.
  • Willingness and ability to work a flexible schedule when necessary.
  • Demonstrated knowledge and understanding of compliance topics.
  • A Bachelor's degree from an accredited university or college, or a high school diploma.

Required Skills

  • Office Leadership
  • Administrative Support
  • Handling Business-Sensitive and Confidential Information
  • Office Operations Management
  • Scheduling
  • Office Supplies Management
  • Mail Handling
  • Record-Keeping
  • Employment Contract Management
  • Visa/Work Permit Management
  • Payroll Process Management
  • Supervising Administrative Staff
  • Vendor Management
  • Office Budget Management
  • Expense Management
  • Petty Cash Management
  • Onboarding New Employees
  • Event Organization
  • Meeting Organization
  • Team-Building Activity Organization
  • Health and Safety Compliance
  • Company Policy Compliance
  • Calendar Management
  • Report Preparation
  • Office Efficiency Monitoring
  • Process Improvement
  • Organizational Skills
  • Multitasking Abilities
  • Written Communication Skills
  • Verbal Communication Skills
  • Microsoft Office Suite Proficiency
  • Other Office Management Tools Proficiency
  • Confidentiality
  • Professionalism
  • Problem-Solving Skills
  • Attention to Detail
  • Flexible Schedule Availability
  • Knowledge of Compliance Topics

Work Environment and Details

This is a full-time position for an Office Administrator at LivaNova, located in Riyadh, Saudi Arabia. The role requires 0-1 year of experience. The position involves overseeing the daily administrative operations of the office, ensuring a professional and efficient workplace.

Requirements

  • No experience required

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