Personal Assistant📣 Job Ad

Chart your Course with PIL
With over 55 years of leadership in the global shipping industry, Pacific International Lines (PIL) is looking for proactive individuals to drive innovation and sustainable shipping solutions. If you’re fuelled by pioneering ideas, enjoy challenging the status quo, and are determined to make a significant impact, PIL wants you as a part of our dynamic community of maritime professionals.

Get On Board for a Dynamic and Purposeful Career
We are seeking a highly organized and proactive Personal Assistant to support our Regional Head at the Regional Office in Riyadh, Saudi Arabia. This role is pivotal in ensuring the smooth functioning of executive operations, enabling the Regional Head to focus on strategic priorities. The ideal candidate will be a trusted partner, capable of managing complex schedules, handling confidential matters, and coordinating across multiple stakeholders with professionalism and discretion.

Key Responsibilities

• Executive Support
  • Manage the Regional Head’s calendar, schedule meetings, and coordinate appointments across time zones.
  • Prepare agendas, minutes, and follow-up actions for internal and external meetings.
  • Handle confidential correspondence, reports, and presentations with discretion and accuracy.
  • Liaise with internal departments and external stakeholders on behalf of the Regional Head.
• Travel & Logistics
  • Organize complex travel itineraries including flights, accommodation, visas, and ground transport.
  • Ensure timely submission of travel claims and expense reports.
  • Coordinate logistics for regional visits, conferences, and business events.
• Administrative Management
  • Maintain and organize files, records, and documentation for easy retrieval.
  • Track deadlines, action items, and ensure timely completion of tasks.
  • Support in preparing reports, dashboards, and presentations for regional reviews.
• Communication & Coordination
  • Act as the point of contact between the Regional Head and internal/external parties.
  • Draft professional emails, memos, and communications as required.
  • Coordinate with HR, Finance, and Operations teams for administrative support.

Must Have

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum 5 years of experience in a similar executive assistant or personal assistant role.
• Excellent written and verbal communication skills in English; Arabic is a plus.
• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong organizational skills with attention to detail and ability to multitask.
• Proven ability to handle confidential information with integrity and professionalism.
• Ability to work independently and manage priorities in a fast-paced environment.

We Value

• Strategic thinking and the ability to drive continuous improvement initiatives.
• Exceptional organizational skills and attention to detail.
• Strong negotiation skills for managing vendor and supplier relationships.
• Ability to work collaboratively in a fast-paced environment.
• Knowledge of the shipping and logistics industry.

Why Join Us
Be part of a leading global carrier with a strong focus on sustainability and innovation. Work in a dynamic and collaborative environment. Enjoy opportunities for professional growth and development.