Project Coordinator📣 Job Ad

Join HKA as a Project Coordinator!
As a leading global consultancy, HKA specializes in risk mitigation and dispute resolution, offering a dynamic opportunity for Project Coordinators to make a difference in high-profile projects.

The Opportunity
We are looking for a Project Coordinator to join our renowned Construction Claims and Expert Services team. In this pivotal role, your organizational skills and detail orientation will ensure project success. Your responsibilities will include:

• Coordinating project activities to keep them on track.
• Developing and maintaining project timelines.
• Monitoring project budgets and reviewing invoices.
• Liaising with internal teams and clients for progress updates.
• Drafting report templates and maintaining high-quality standards.
• Assisting with risk assessments and site visit arrangements.
• Organizing project team meetings for alignment.

What You’ll Bring:
We are looking for candidates with proven administrative experience, a keen eye for detail, and strong communication skills. If you thrive in fast-paced environments and have a collaborative mindset, we want you on our team!

What We Offer:
At HKA, we value our employees and provide a flexible working environment. We are committed to professional growth and creating an inclusive workplace culture.

Apply now to be part of HKA's success story!

Join Mace as a Project Coordinator
We combine our construction expertise with consultancy to unlock potential in every person and project. This is an exciting opportunity to be part of one of the largest programmes in Saudi Arabia, focused on major mixed-use developments including sports, entertainment, and arts.

Your Responsibilities:

• Manage the end-to-end lifecycle of Personnel Approval Forms (PAFs), ensuring timely progress and submission.
• Collaborate with stakeholders for verification of organizational charts and client approvals.
• Partner with hiring managers to meet submission deadlines effectively.
• Maintain detailed master trackers, providing status updates and approvals.
• Gather essential documents including CVs and job descriptions.
• Support weekly and ad-hoc meetings regarding PAF activities and progress.
• Administer EDMS platforms like Aconex and SharePoint to coordinate document workflows.
• Contribute towards net-zero carbon goals by identifying and managing emissions throughout project delivery.

Requirements:

• A degree qualification is required.
• Experience in project coordination for construction or infrastructure programmes.
• Proficiency in document control systems and MS Office.
• High discretion in handling sensitive information.
• Must meet visa criteria necessary for the Kingdom of Saudi Arabia with relevant work experience.

Mace is an inclusive employer and encourages applicants from diverse backgrounds. Flexible working options may be discussed based on role suitability.

Join WSP in the Middle East as a Project Coordinator!
We are seeking a highly organized and motivated Project Coordinator with over 3 years of experience to support the planning, coordination, and execution of large-scale construction or infrastructure programs in Riyadh. Your role will be vital in ensuring effective communication between stakeholders, maintaining project documentation, and supporting the delivery of high-quality outcomes on time and within budget.

Responsibilities:

• Support project managers and senior leadership in coordinating day-to-day project activities.
• Track project progress, update schedules, and follow up on deliverables and milestones.
• Prepare and maintain comprehensive project documentation, reports, and correspondence.
• Liaise with clients, consultants, contractors, and internal teams to ensure alignment on project objectives.
• Assist in managing project timelines, budgets, and risks.
• Schedule and coordinate meetings, prepare agendas, take minutes, and follow up on action items.
• Monitor contractor performance and ensure compliance with PMC standards and contract requirements.
• Use project management tools to track deliverables, issues, and timelines.
• Assist in quality control and assurance documentation.
• Provide administrative and logistical support for project team activities on-site and off-site.

Qualifications:

• Saudi National (mandatory).
• Bachelor’s degree in Engineering, Construction Management, Business Administration, or a related field.
• Minimum 3 years of experience.
• Familiarity with project management processes in construction or engineering consultancy.
• Proficiency in MS Office Suite and project management tools.
• Strong communication skills in Arabic and English (written and spoken).
• Good understanding of project documentation, reporting, and administrative processes.
• Knowledge of Riyadh’s regulatory environment and construction standards is a plus.

We offer competitive pay and standard benefits including first-class medical cover and paid professional subscriptions. Join our close-knit community.