Government Relations Clerk

Follow up on activities related to government agencies and other organizations

1 Saudi Business Center

- Follow up on renewing and updating the companies' data at the Saudi Business Center.

- Coordination and follow-up on the completion of the incorporation contracts of the companies group.

- Obtaining extract certificates and declarations related to companies and following up on updates and modifications. Follow up on the procedures for registering commercial records of companies for issuance, renewal, or updating data dealing with violations of the commercial registry and commercial names. Follow up on renewing subscriptions to chambers of commerce annually and follow up on updates and modifications. - Preparation of the entity profile in the Entity's Portal based on the volume of the entity.

- Follow up on updating the establishments' data when changes occur to meet the conditions of small and medium enterprises.

- Ensuring compliance.

- Preparation of new trademark registration applications and following up inspection and publication procedures of trademarks and renewal of trademark registrations before expiration.

- Follow up any objections or disputes regarding trademarks or trade names.

- Follow up with the Ministry of Industry regarding the acquisition of industrial licenses for the activities related to the factory and follow up on the procedures for obtaining certificates of origin for products.

- Coordination with the Industrial Cities Authority to follow up on the procedures for obtaining licenses in industrial cities and compliance with the terms and requirements of industrial cities.

2 Ministry of Municipal and Rural Affairs Licenses (Municipal)

- Submit applications for obtaining municipal licenses through the Baladi platform for the branches of the company and follow up on the procedures for issuing and renewing municipal licenses before expiration while ensuring compliance with municipal requirements.

- Dealing with municipal violations for all branches and working on resolving them.

3 Civil Defense Licenses.

- Submit applications for obtaining safety licenses from the Civil Defense via the Salama website.

- Ensure the availability of safety requirements in all company branches.

- Follow up on renewing safety licenses before they expire.

- Coordination with accredited safety companies to install the required systems and follow up on periodic inspections by the Civil Defense and resolve any safety violations.

4. Follow up on the company's projects regarding the opening of branches and coordination with the relevant departments, coordination with internal departments (Finance, Facilities, IT, Logistics) to obtain the necessary licenses and approvals for the opening of branches, and follow up on the implementation of expansion projects according to the specified timetable

- Preparing periodic reports on project progress.

5. Ejar Platform - Rental of branches and employee accommodation

- Registering and documenting rental contracts for branches and employee housing through the Ejar platform, follow up on renewing contracts before expiration, and resolve rental disputes through the platform (company facilities, electricity, water, communications).

- Follow up on electricity bills from the Saudi Electricity Company for all group company facilities and follow up on water bills from the National Water Company.

- Follow up on communications bills from Saudi Telecom and the new subscriptions for branches, resolve service interruption issues and faults, and negotiate tariffs and additional services.

7 National Address - Subscriptions

- Registering national addresses for all company headquarters and branches and updating address data.

- National Address System.

8. Follow up on vehicle movements in general and the services related to them

- Managing the company vehicle fleet and following up on periodic inspections of vehicles.

- Renewing driving licenses before they expire.

- Following up on vehicle insurance with the insurance department and renewing it annually.

- Using the Tam platform for traffic services.

- Follow up and pay traffic fines.

9. Follow up on the work mobile policy for group employees

- Establishing and implementing the policy regarding the use of mobile phones for work and managing mobile phone lines (SIM cards) for employees.

- Follow up on communication bills and specific packages according to the approved policy.

- Updating mobile devices as needed.

10 Follow up on the uniform policy for group employees

- Supervising and following up on the application of the uniform policy, clothing, and formal attire.

- Distributing uniforms to new employees.

- Ensuring employee compliance with the dress code.

11. Managing seals and work cards for employees

- Printing work cards for new employees.

- Updating work cards when changing positions or data.

- Managing the company's official seal policy and establishing controls for using official seals.

- Follow up on employee requests for new work cards.