وظائف سكرتير تنفيذي بدوام كامل في السعودية

Join Air Liquide as an Executive Assistant!

We are seeking an exceptional Executive Assistant to provide personal administrative support to the VP and enhance the effectiveness of our Executive Team. As a key player in our office in Riyadh, you will handle various responsibilities including:

• Complex Diary Management: Efficiently manage diaries for multiple stakeholders.
• Travel Coordination: Oversee travel arrangements, including visa coordination, flight bookings, and hotel accommodations.
• Formal Communication: Assist in drafting formal communications in both English and Arabic.
• Expense Management: Support senior management in processing expense claims.
• Office Management: Facilitate office administrative tasks as point of contact among executives and stakeholders.

To be successful in this role, you should possess:

• A Higher Diploma in Business Administration or a related field.
• At least 5 years of experience in an administrative role supporting senior stakeholders.
• Fluency in English is a must; proficiency in Arabic is a plus.
• Strong organizational, communication, and time management skills.
• Experience in Google Workspace tools and ERP systems.

Embrace diversity and inclusion at Air Liquide, where we aim to build an engaging environment and foster innovation through the unique talents of our employees. We welcome applications from all qualified candidates, and we encourage you to join our team as we make a global impact in the industry and healthcare sectors.

About the Role:
Uvera is seeking a proactive, detail-oriented and highly organized Executive Assistant to support our executive team. As an Executive Assistant, you will play a critical role in managing administrative tasks and ensuring the smooth operation of our office. The ideal candidate will have strong organizational skills, attention to detail, and the ability to multitask in a fast-paced startup environment.

Responsibilities:

• Calendar, Schedule and Travel Management:
  • Manage executive calendars and schedule appointments and meetings.
  • Coordinate travel arrangements and itineraries for executives.
  • Travel with executives as needed to provide on-site support during meetings, conferences, and events.
• Communication and Correspondence:
  • Screen and prioritize incoming calls, emails, and letters.
  • Draft and prepare correspondence and executive communications.
• Meeting Coordination:
  • Arrange and coordinate meetings, conferences, and special events.
  • Prepare agendas, take meeting minutes, and distribute materials.
• Office Management:
  • Manage office supplies, equipment, and vendor relationships.
  • Assist with onboarding new employees and maintain employee records.
• Project Support:
  • Provide project support and coordination as needed.
  • Conduct research, gather data, and prepare reports.
• Confidentiality and Discretion:
  • Handle sensitive and confidential information with the utmost discretion.
  • Uphold and maintain a high level of professionalism and confidentiality at all times.

Qualifications:

• Bachelor's degree or equivalent experience is preferred, with a preference for candidates holding a Master's degree.
• Proven experience as an executive assistant or similar role, preferably in a startup or fast-paced environment.
• Excellent organizational and time management skills, with a keen eye for detail and the ability to prioritize tasks effectively.
• Strong communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Ability to maintain a high level of professionalism and confidentiality.
• Flexibility and adaptability to work in a fast-paced startup environment with changing priorities.
• Ability to work independently with minimal supervision while also collaborating effectively in a team environment.
• Willingness and ability to travel domestically and internationally as needed, with a tidy and attentive approach to all travel arrangements and logistics.

If you have a proactive nature and possess excellent organizational skills and a strong commitment to delivering exceptional administrative support, we invite you to submit your application to join Uvera on its exciting journey! The application deadline is Friday, April 25, at 1159 pm.

About the Role:
Uvera is seeking a proactive, detail-oriented and highly organized Executive Assistant to support our executive team. As an Executive Assistant, you will play a critical role in managing administrative tasks and ensuring the smooth operation of our office. The ideal candidate will have strong organizational skills, attention to detail, and the ability to multitask in a fast-paced startup environment.

Responsibilities:

• Calendar, Schedule and Travel Management:
  • Manage executive calendars and schedule appointments and meetings.
  • Coordinate travel arrangements and itineraries for executives.
  • Travel with executives as needed to provide on-site support during meetings, conferences, and events.
• Communication and Correspondence:
  • Screen and prioritize incoming calls, emails, and letters.
  • Draft and prepare correspondence and executive communications.
• Meeting Coordination:
  • Arrange and coordinate meetings, conferences, and special events.
  • Prepare agendas, take meeting minutes, and distribute materials.
• Office Management:
  • Manage office supplies, equipment, and vendor relationships.
  • Assist with onboarding new employees and maintain employee records.
• Project Support:
  • Provide project support and coordination as needed.
  • Conduct research, gather data, and prepare reports.
• Confidentiality and Discretion:
  • Handle sensitive and confidential information with the utmost discretion.
  • Uphold and maintain a high level of professionalism and confidentiality at all times.

Qualifications:

• Bachelor's degree or equivalent experience is preferred, with a preference for candidates holding a Master's degree.
• Proven experience as an executive assistant or similar role, preferably in a startup or fast-paced environment.
• Excellent organizational and time management skills, with a keen eye for detail and the ability to prioritize tasks effectively.
• Strong communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Ability to maintain a high level of professionalism and confidentiality.
• Flexibility and adaptability to work in a fast-paced startup environment with changing priorities.
• Ability to work independently with minimal supervision while also collaborating effectively in a team environment.
• Willingness and ability to travel domestically and internationally as needed, with a tidy and attentive approach to all travel arrangements and logistics.

If you have a proactive nature and possess excellent organizational skills and a strong commitment to delivering exceptional administrative support, we invite you to submit your application to join Uvera on its exciting journey! The application deadline is Friday, April 25, at 1159 pm.

Job Summary
Hakina is seeking a highly organized and detail-oriented Executive Assistant to provide vital support to the executive team. This role requires a proactive individual who thrives in a dynamic environment and is passionate about contributing to a mission-driven organization.

Key Responsibilities

• Manage executive calendars, appointments, and travel logistics
• Prepare meeting agendas, take minutes, and follow up on action items
• Handle correspondence, document management, and communication on behalf of executives
• Organize internal and external meetings and company events
• Support with presentations, reports, and executive summaries
• Maintain confidentiality and handle sensitive information professionally
• Coordinate with other departments and stakeholders for effective workflow

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field
• 23 years of experience in a similar Executive Assistant or Administrative role
• Exceptional time management and organizational skills
• Strong interpersonal and communication skills in both written and spoken English (Arabic is a plus)
• High level of discretion and professionalism
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and digital productivity tools
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Energetic, proactive, and team-oriented attitude