Full-time Executive secretary Jobs in Saudi Arabia

About the Role:
This is an exciting opportunity to join BARAKA for Real Estate Development and Investment as an Executive Secretary. In this role, you will provide and lead support to both internal and external parties with a high level of professionalism, reflecting positively on the organization.

Key Responsibilities:

• Manage sensitive matters with confidentiality and discretion.
• Maintain a daily calendar of meetings and events.
• Prepare Word, Excel, and PowerPoint documents in support of organizational objectives.
• Arrange travel and accommodations for executives and prepare expense reports.
• Screen incoming telephone calls and deliver accurate messages.
• Demonstrate excellent communication and time management skills.
• Organize complex calendars and schedules, resolving scheduling issues.
• Complete ad-hoc projects as assigned.

Preferred Attributes:

• Strong business acumen with the ability to decipher priorities.
• Commitment to excellence and proactive problem-solving.
• Excellent communicator with a team-oriented approach.
• Ability to work with sensitive information.

About the Role:
This is an exciting opportunity to join BARAKA for Real Estate Development and Investment as an Executive Secretary. In this role, you will provide and lead support to both internal and external parties with a high level of professionalism, reflecting positively on the organization.

Key Responsibilities:

• Manage sensitive matters with confidentiality and discretion.
• Maintain a daily calendar of meetings and events.
• Prepare Word, Excel, and PowerPoint documents in support of organizational objectives.
• Arrange travel and accommodations for executives and prepare expense reports.
• Screen incoming telephone calls and deliver accurate messages.
• Demonstrate excellent communication and time management skills.
• Organize complex calendars and schedules, resolving scheduling issues.
• Complete ad-hoc projects as assigned.

Preferred Attributes:

• Strong business acumen with the ability to decipher priorities.
• Commitment to excellence and proactive problem-solving.
• Excellent communicator with a team-oriented approach.
• Ability to work with sensitive information.

About the Role
We are seeking an executive secretary who possesses exceptional administrative and clerical skills. The ideal candidate will thrive in a fast-paced environment and be adept at multi-tasking while working under pressure.

Responsibilities

• Perform accurate research and analysis.
• Coordinate arrangements, meetings, and conferences as assigned.
• Take dictation and write correspondence.
• Compile, proofread, and revise drafts of documents and reports.
• Perform daily record keeping and file documents.
• Prepare reports, presentations, and correspondence accurately and swiftly.
• Create and organize information and generate reference tools for easy use.
• Answer and screen telephone calls, and respond to emails and other correspondence.
• Operate and maintain office equipment.
• Manage a busy calendar, coordinating meetings and travel arrangements.
• Professionally greet and receive guests and clients.
• Ensure efficient and effective administrative information and assistance.

Qualifications

• Degree in business administration (desirable).
• Certificate in business administration or related (essential).
• 2 years of experience in an executive support role.
• Methodical thinker with detailed research proficiencies.
• Thorough understanding of clerical and secretarial principles.
• Strong knowledge of databases and tracking systems.
• Excellent organizational skills and attention to detail.
• Able to work under pressure and meet deadlines.
• Brilliant written and verbal communication skills.
• Proficient in Microsoft Office and business communication software.
• Arabic Speaker.

Position Overview:
We are seeking a highly capable and hands-on Executive Secretary to support our executive team. This role requires someone with a strong command of English (spoken and written), exceptional organizational skills, and the ability to handle both administrative and operational tasks with precision and professionalism. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment.

Key Responsibilities:

• Provide direct administrative and operational support to executive leadership.
• Attend meetings, take clear and concise notes, and follow up on action items.
• Manage executive calendars, schedule appointments, and coordinate meetings.
• Draft, proofread, and edit documents, emails, and reports in English.
• Maintain confidentiality and handle sensitive information with discretion.
• Track and follow up on outstanding tasks and deadlines across departments.
• Communicate effectively with internal teams and external partners.
• Assist with document preparation, filing, and maintaining organized records.
• Coordinate travel arrangements and prepare expense reports.
• Support operational functions and take initiative on daily office needs.

Qualifications:

• Proven experience as an Executive Secretary, Executive Assistant, or similar role.
• Exceptional English language skills – spoken, written, and comprehension.
• Strong personality with excellent interpersonal and communication abilities.
• Highly organized, detail-oriented, and able to multitask effectively.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to take initiative, solve problems, and work independently.
• Discreet, trustworthy, and dependable.

Preferred Skills:

• Experience in a fast-paced or high-level executive environment.
• Knowledge of operational processes and general business practices.
• Comfortable managing multiple stakeholders and tasks simultaneously.

Join Medtronic as an Executive Assistant!
At Medtronic, you can commence a life-long career filled with exploration and innovation while contributing to healthcare access and equity for all.

A Day in the Life:
Are you ready to work for a rapidly growing international healthcare company? We are seeking a motivated Executive Assistant who is enthusiastic about making a difference. If you believe you possess the qualifications for this vital role, send us your resume and get involved in our recruitment process today!

In this position, you will:

• Perform all administrative duties including welcoming visitors, managing agendas, organizing team building events, and handling travel arrangements.
• Schedule meetings and virtual calls, take minutes, and follow up on actions.
• Act as the point of contact between the team and stakeholders, ensuring smooth communication within the business.
• Liaise with Business Support Coordinators regarding administrative processes.

Required Knowledge and Experience:

• Fluent written and spoken English.
• A University degree in administration, business management, or a related field.
• Minimum of 4 years' experience in an administrative role.
• Excellent organizational and time management skills with strong attention to detail.
• Proficient in Microsoft Office applications.
• A proactive approach and positive disposition in dynamic environments.

Benefits & Compensation:
Medtronic offers a competitive salary alongside flexible benefits. Join us to experience personal and professional growth while contributing to vital healthcare solutions.

A Snapshot of Your Day
As an Executive Assistant, you will play a pivotal role in enhancing communication between Senior Management and Board Level stakeholders, ensuring that the business operates smoothly and efficiently. You will manage complex schedules, coordinate meetings across departments, and support the ICV team in preparing essential reports and presentations.

How You’ll Make An Impact

• Collaborate closely with Senior Management and Board Level stakeholders to enhance communication throughout the business.
• Manage overall administrative tasks, providing support to clients, dealers, and agents.
• Organize and maintain complex diaries, schedules, and prepare managers for meetings.
• Coordinate meetings across departments, ensuring necessary preparations are in place.
• Arrange travel logistics and reconcile travel and expense reports.
• Maintain and update ICV-related documentation, ensuring accuracy and confidentiality.

What You Bring

• Strong communication skills in both English and Arabic.
• Flexibility to work varying hours as needed.
• Prior experience in Executive Assistant or Personal Assistant roles.
• Extensive experience in organizing and coordinating office operations for efficiency.
• Experience supervising administrative staff and maintaining office records.
• Proficiency in MS Office and ability to deliver tasks efficiently under tight deadlines.

About The Team
Our Gas Services division offers Low-emission power generation through service and decarbonization. We strive for sustainable energy solutions that meet the global community's growing energy demand.

Who is Siemens Energy?
Siemens Energy focuses on developing energy systems of the future and is driven by a commitment to innovation and sustainability.

Join Siemens Energy as an Executive Assistant!

As an Executive Assistant, you will play a pivotal role in enhancing communication between Senior Management and Board Level stakeholders, ensuring smooth and efficient business operations. Your responsibilities will include managing complex schedules, coordinating meetings across departments, and supporting the ICV team in preparing essential reports and presentations.

How You’ll Make an Impact:

• Collaborate closely with Senior Management and Board Level stakeholders to enhance communication.
• Manage overall administrative tasks, providing support to clients, dealers, and agents.
• Organize and maintain complex diaries, schedules, and prepare managers for meetings.
• Coordinate meetings across departments, ensuring all necessary preparations are in place.
• Arrange travel logistics and reconcile travel and expense reports.
• Maintain and update ICV-related documentation, ensuring accuracy and confidentiality.

What You Bring:

• Strong communication skills in both English and Arabic.
• Flexibility to work varying hours as needed.
• Prior experience in Executive Assistant or Personal Assistant roles.
• Extensive experience in organizing and coordinating office operations for efficiency.
• Experience supervising administrative staff and maintaining office records.
• Proficiency in MS Office and ability to deliver tasks efficiently under tight deadlines.

About the Team:
Our Gas Services division offers low-emission power generation through service and decarbonization. We support sustainable energy systems that meet the growing global demand.

Why Siemens Energy?
With approximately 100000 employees in over 90 countries, we are shaping the energy systems of the future. Join us and be part of a diverse team that values innovation and sustainable growth.

Join Red Sea Global Hospitality as an Executive Assistant!
Become part of a team leading the change in responsible development and regenerative tourism. We are on a mission to recruit the finest in our industry, and we offer an opportunity to shape the future of luxury hospitality.

The Role:
As an Executive Assistant, you will serve as a pivotal partner to our executive leadership. Your influence will include:

• Administrative and Executive Support: Manage calendars, schedule meetings, and coordinate logistics.
• Guest Experience Optimization: Collaborate to track guest feedback and enhance operations.
• Strategic Project Leadership: Lead projects to elevate guest experiences and streamline operations.
• Liaison and Communication: Serve as a key liaison ensuring effective communication across departments.
• Data Analytics: Conduct research and analyze data to guide executive decisions.
• Financial Oversight: Monitor budgets and identify cost-saving opportunities.
• Operational Improvement: Support continuous improvement initiatives and guest service protocols.
• Executive Event Strategy: Plan and execute executive events.
• Global Benchmarking: Ensure service meets international luxury hospitality standards.
• Sustainability: Integrate sustainable practices into hospitality operations.
• Leadership in Standards: Ensure high-profile guest protocols are met.

In Return, We Offer:

• Exciting personal and professional development opportunities.
• Competitive compensation package.
• Access to exclusive perks and benefits.
• Health Insurance coverage.
• A supportive work environment valuing diversity.
• Employee Recognition Programs.
• Daily meals and uniform services.
• Year-round social, wellness, and charity events.

Join Red Sea Global Hospitality as an Executive Assistant!
Become part of a team leading the change in responsible development and regenerative tourism. We are on a mission to recruit the finest in our industry, and we offer an opportunity to shape the future of luxury hospitality.

The Role:
As an Executive Assistant, you will serve as a pivotal partner to our executive leadership. Your influence will include:

• Administrative and Executive Support: Manage calendars, schedule meetings, and coordinate logistics.
• Guest Experience Optimization: Collaborate to track guest feedback and enhance operations.
• Strategic Project Leadership: Lead projects to elevate guest experiences and streamline operations.
• Liaison and Communication: Serve as a key liaison ensuring effective communication across departments.
• Data Analytics: Conduct research and analyze data to guide executive decisions.
• Financial Oversight: Monitor budgets and identify cost-saving opportunities.
• Operational Improvement: Support continuous improvement initiatives and guest service protocols.
• Executive Event Strategy: Plan and execute executive events.
• Global Benchmarking: Ensure service meets international luxury hospitality standards.
• Sustainability: Integrate sustainable practices into hospitality operations.
• Leadership in Standards: Ensure high-profile guest protocols are met.

In Return, We Offer:

• Exciting personal and professional development opportunities.
• Competitive compensation package.
• Access to exclusive perks and benefits.
• Health Insurance coverage.
• A supportive work environment valuing diversity.
• Employee Recognition Programs.
• Daily meals and uniform services.
• Year-round social, wellness, and charity events.

Join Our Team as an Executive Secretary
As part of the Principal Buyer | Saudi Power Procurement Company, you will play a key role in our administrative operations, supporting our VP and management team. We are looking for a highly organized and detail-oriented Executive Secretary to manage correspondences and assist in day-to-day activities.

Responsibilities:

• Receive and check all correspondences of the VP/Manager's/Employees.
• Register and arrange the mail and submits it to the manager for briefing and action.
• Prepare answers to correspondence according to instructions.
• Respond politely to telephone conversations and take messages as required.
• Maintain records and update documents as necessary.
• Arrange meetings with internal and external visitors.
• Complete work on routine documents and check for completeness.

Qualifications:

• Bachelor's degree in Business Administration or related field.
• 4 to 7 years of experience.
• Excellent knowledge of written and spoken English.
• Proficient in Microsoft Office applications.
• Strong communication skills.

If you are a motivated professional looking to contribute to the dynamic team at the Saudi Power Procurement Company, we encourage you to apply today.

Join Our Team as an Executive Secretary
As part of the Principal Buyer | Saudi Power Procurement Company, you will play a key role in our administrative operations, supporting our VP and management team. We are looking for a highly organized and detail-oriented Executive Secretary to manage correspondences and assist in day-to-day activities.

Responsibilities:

• Receive and check all correspondences of the VP/Manager's/Employees.
• Register and arrange the mail and submits it to the manager for briefing and action.
• Prepare answers to correspondence according to instructions.
• Respond politely to telephone conversations and take messages as required.
• Maintain records and update documents as necessary.
• Arrange meetings with internal and external visitors.
• Complete work on routine documents and check for completeness.

Qualifications:

• Bachelor's degree in Business Administration or related field.
• 4 to 7 years of experience.
• Excellent knowledge of written and spoken English.
• Proficient in Microsoft Office applications.
• Strong communication skills.

If you are a motivated professional looking to contribute to the dynamic team at the Saudi Power Procurement Company, we encourage you to apply today.

About the Role:
We are seeking a motivated and detail-oriented Executive Secretary to support our executive management team. The successful candidate will play a key role in enhancing the efficiency of our operations.

Responsibilities:

• Coordinate and schedule meetings for the Executive Director and the Board of Directors, and prepare minutes.
• Organize agendas and continuously follow up on decisions and tasks assigned to various departments.
• Manage communications and official correspondence and archive documents.
• Monitor reports and presentations submitted to the Executive Director and document them accordingly.
• Visit project sites and prepare periodic reports.
• Review documents to ensure compliance with policies before submission for signature.
• Respond to urgent tasks outside of working hours as needed.
• Execute other tasks assigned by the direct manager.

Requirements:

• Bachelor's degree or equivalent.
• Previous experience in a similar field.

About the Role:
The Executive Assistant Secretary plays a vital role by providing direct executive support to the Director at IHCC. This position is perfect for someone who thrives in a dynamic environment and enjoys managing schedules, organizing meetings, and handling confidential tasks with professionalism.

Key Responsibilities:

• Manage and organize the Director’s daily schedule.
• Arrange internal and external meetings and prepare meeting minutes.
• Coordinate with internal and external parties on behalf of the Director.
• Prepare letters, reports, and official correspondence.
• Organize business travel and bookings as needed.
• Follow up on and execute tasks assigned directly by the Director.

Qualifications:

• Diploma or Bachelor's degree in Business Administration or a related field.
• Minimum of 2 years of experience in a similar role.
• Strong organizational skills, discretion, and attention to detail.
• Fluent in both Arabic and English (spoken and written).
• Proficient in Microsoft Office and Outlook.

About the Role:
The Executive Assistant Secretary plays a vital role by providing direct executive support to the Director at IHCC. This position is perfect for someone who thrives in a dynamic environment and enjoys managing schedules, organizing meetings, and handling confidential tasks with professionalism.

Key Responsibilities:

• Manage and organize the Director’s daily schedule.
• Arrange internal and external meetings and prepare meeting minutes.
• Coordinate with internal and external parties on behalf of the Director.
• Prepare letters, reports, and official correspondence.
• Organize business travel and bookings as needed.
• Follow up on and execute tasks assigned directly by the Director.

Qualifications:

• Diploma or Bachelor's degree in Business Administration or a related field.
• Minimum of 2 years of experience in a similar role.
• Strong organizational skills, discretion, and attention to detail.
• Fluent in both Arabic and English (spoken and written).
• Proficient in Microsoft Office and Outlook.

Join Our Team as an Executive Assistant!
At SAB, we are seeking a highly organized and skilled Executive Assistant to provide top-level support to our high-level executives. This is a fantastic opportunity to work in a dynamic environment where you can make a real impact.

Responsibilities:

• Manage calendar for executives effectively.
• Oversee office management duties.
• Assist in meeting preparations, ensuring all necessary materials are ready.
• Prepare slides, meeting notes, and other essential documents.

Requirements:

• Bachelor's degree in any related major.
• Minimum of two years of experience as an Assistant to a Senior Executive.
• Proficient in Microsoft Office suite.
• Experience in managing multiple priorities with strong administrative coordination and logistics skills.
• Well-organized and detail-oriented, capable of multi-tasking with excellent follow-up abilities.
• Strong English written and verbal communication skills.

Join Air Liquide as an Executive Assistant!

We are seeking an exceptional Executive Assistant to provide personal administrative support to the VP and enhance the effectiveness of our Executive Team. As a key player in our office in Riyadh, you will handle various responsibilities including:

• Complex Diary Management: Efficiently manage diaries for multiple stakeholders.
• Travel Coordination: Oversee travel arrangements, including visa coordination, flight bookings, and hotel accommodations.
• Formal Communication: Assist in drafting formal communications in both English and Arabic.
• Expense Management: Support senior management in processing expense claims.
• Office Management: Facilitate office administrative tasks as point of contact among executives and stakeholders.

To be successful in this role, you should possess:

• A Higher Diploma in Business Administration or a related field.
• At least 5 years of experience in an administrative role supporting senior stakeholders.
• Fluency in English is a must; proficiency in Arabic is a plus.
• Strong organizational, communication, and time management skills.
• Experience in Google Workspace tools and ERP systems.

Embrace diversity and inclusion at Air Liquide, where we aim to build an engaging environment and foster innovation through the unique talents of our employees. We welcome applications from all qualified candidates, and we encourage you to join our team as we make a global impact in the industry and healthcare sectors.

About the Role:
Uvera is seeking a proactive, detail-oriented and highly organized Executive Assistant to support our executive team. As an Executive Assistant, you will play a critical role in managing administrative tasks and ensuring the smooth operation of our office. The ideal candidate will have strong organizational skills, attention to detail, and the ability to multitask in a fast-paced startup environment.

Responsibilities:

• Calendar, Schedule and Travel Management:
  • Manage executive calendars and schedule appointments and meetings.
  • Coordinate travel arrangements and itineraries for executives.
  • Travel with executives as needed to provide on-site support during meetings, conferences, and events.
• Communication and Correspondence:
  • Screen and prioritize incoming calls, emails, and letters.
  • Draft and prepare correspondence and executive communications.
• Meeting Coordination:
  • Arrange and coordinate meetings, conferences, and special events.
  • Prepare agendas, take meeting minutes, and distribute materials.
• Office Management:
  • Manage office supplies, equipment, and vendor relationships.
  • Assist with onboarding new employees and maintain employee records.
• Project Support:
  • Provide project support and coordination as needed.
  • Conduct research, gather data, and prepare reports.
• Confidentiality and Discretion:
  • Handle sensitive and confidential information with the utmost discretion.
  • Uphold and maintain a high level of professionalism and confidentiality at all times.

Qualifications:

• Bachelor's degree or equivalent experience is preferred, with a preference for candidates holding a Master's degree.
• Proven experience as an executive assistant or similar role, preferably in a startup or fast-paced environment.
• Excellent organizational and time management skills, with a keen eye for detail and the ability to prioritize tasks effectively.
• Strong communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Ability to maintain a high level of professionalism and confidentiality.
• Flexibility and adaptability to work in a fast-paced startup environment with changing priorities.
• Ability to work independently with minimal supervision while also collaborating effectively in a team environment.
• Willingness and ability to travel domestically and internationally as needed, with a tidy and attentive approach to all travel arrangements and logistics.

If you have a proactive nature and possess excellent organizational skills and a strong commitment to delivering exceptional administrative support, we invite you to submit your application to join Uvera on its exciting journey! The application deadline is Friday, April 25, at 1159 pm.

About the Role:
Uvera is seeking a proactive, detail-oriented and highly organized Executive Assistant to support our executive team. As an Executive Assistant, you will play a critical role in managing administrative tasks and ensuring the smooth operation of our office. The ideal candidate will have strong organizational skills, attention to detail, and the ability to multitask in a fast-paced startup environment.

Responsibilities:

• Calendar, Schedule and Travel Management:
  • Manage executive calendars and schedule appointments and meetings.
  • Coordinate travel arrangements and itineraries for executives.
  • Travel with executives as needed to provide on-site support during meetings, conferences, and events.
• Communication and Correspondence:
  • Screen and prioritize incoming calls, emails, and letters.
  • Draft and prepare correspondence and executive communications.
• Meeting Coordination:
  • Arrange and coordinate meetings, conferences, and special events.
  • Prepare agendas, take meeting minutes, and distribute materials.
• Office Management:
  • Manage office supplies, equipment, and vendor relationships.
  • Assist with onboarding new employees and maintain employee records.
• Project Support:
  • Provide project support and coordination as needed.
  • Conduct research, gather data, and prepare reports.
• Confidentiality and Discretion:
  • Handle sensitive and confidential information with the utmost discretion.
  • Uphold and maintain a high level of professionalism and confidentiality at all times.

Qualifications:

• Bachelor's degree or equivalent experience is preferred, with a preference for candidates holding a Master's degree.
• Proven experience as an executive assistant or similar role, preferably in a startup or fast-paced environment.
• Excellent organizational and time management skills, with a keen eye for detail and the ability to prioritize tasks effectively.
• Strong communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Ability to maintain a high level of professionalism and confidentiality.
• Flexibility and adaptability to work in a fast-paced startup environment with changing priorities.
• Ability to work independently with minimal supervision while also collaborating effectively in a team environment.
• Willingness and ability to travel domestically and internationally as needed, with a tidy and attentive approach to all travel arrangements and logistics.

If you have a proactive nature and possess excellent organizational skills and a strong commitment to delivering exceptional administrative support, we invite you to submit your application to join Uvera on its exciting journey! The application deadline is Friday, April 25, at 1159 pm.