Full-time Executive secretary Jobs in Saudi Arabia

Join Awqaf Investment as an Executive Secretary!
We are looking for a highly organized Executive Secretary to manage the CEO's office.

Job Purpose:
The Executive Secretary is responsible for the organization and running of daily administrative tasks for the CEO office. This role oversees the smooth operation of day-to-day activities, including organizing events, scheduling meetings, and contributing to process improvements.

Core Responsibilities:

• Handle all requests made by the CEO for administrative tasks.
• Act as the focal point for CEO office communication with internal and external parties.
• Prepare memos, reports, and communications as required.
• Manage the CEO’s schedule and appointments.
• Coordinate with other departments to ensure timely completion of tasks.
• Maintain updated filing systems and ensure data security.
• Archive documents in the management system for accuracy.
• Raise purchasing requests for the CEO office and follow up on deliveries.
• Provide support for various tasks as requested by the CEO.
• Manage office supplies inventory and place orders as needed.
• Facilitate meetings, prepare minutes, and ensure stakeholder attendance.

Qualification & Requirements:
- Diploma in Business Administration, Office Management or a related field.
- Minimum of 5 years in a secretarial role.

Join the International Schools Group (ISG) as an Executive Assistant!
We are seeking a dedicated and organized Executive Assistant to provide comprehensive administrative support to our principal/administrator. Your role will be vital in ensuring the efficient operation of the principal's/administrator’s office in a dynamic educational environment.

Key Responsibilities:

• Manage the principal’s/administrator's calendar, schedule meetings, and oversee information flow.
• Handle communication with visitors, phone inquiries, and correspondence.
• Provide personal assistant support, including managing travel and accommodation arrangements.
• Take minutes during meetings and prepare documentation for various departments.
• Supervise the administrative support team and ensure effective operations.
• Perform bookkeeping and site-based finance duties, including managing petty cash.

Qualifications:

• A minimum of Bachelor's degree in a related field.

Experience:

• Previous experience as an Executive Assistant or similar role.
• Experience in supervising other employees.

Skills:

• Excellent verbal and written communication skills in English.
• Outstanding organizational and time management skills.
• Ability to exercise discretion and confidentiality.

At ISG, we believe in fostering a safe and collaborative environment where students and staff can thrive. Join us and make a difference in the lives of students at our esteemed schools!

Join the International Schools Group (ISG) as an Executive Secretary!
We are seeking an energetic Executive Secretary to provide efficient, organized support to the Assistant Principal in our school. This role is pivotal in maintaining an orderly workplace, contributing directly to the efficiency of our educational environment.

Key Responsibilities:

• Demonstrate a commitment to child protection and safety.
• Manage the executive’s calendar, including scheduling appointments.
• Prepare documents, reports, and meeting notes as required.
• Organize travel arrangements for the Assistant Principal.
• Handle confidential documents securely and prioritize tasks effectively.
• Maintain student records and communication regarding their needs.
• Provide customer service and handle correspondence efficiently.

Qualifications:

• Bachelor’s degree in a related field.
• Proven experience as an Executive Secretary or in a similar role.
• Proficient in MS Office and Google Suite.
• Excellent English communication skills, both written and verbal.

ISG Overview:
The International Schools Group was founded in 1962 to cater to the needs of expatriate families in Saudi Arabia. We have over 3200 students and offer various curricula, including British, American, and International programs. Our core values include Respect, Responsibility, Integrity, and Acceptance, and we are committed to providing a safe and engaging learning environment.

Join Asmacs Contracting Est. as an Executive Secretary!
We are looking for a dynamic and detail-oriented Executive Secretary to support the CEO in managing daily operations. As a key member of our team, you will play a crucial role in ensuring effective communication and organization within the company.

Responsibilities:

• Manage and maintain executive memos, schedule meetings, appointments, and travel arrangements.
• Prepare correspondence, presentations, and reports, ensuring accuracy and compliance with company standards.
• Handle confidential information with care and professionalism.
• Screen and direct phone calls, emails, and other communications.
• Coordinate and manage meetings, including booking meeting rooms, preparing agendas, and taking minutes.
• Organize and maintain filing systems, both physical and electronic.
• Provide general administrative support, such as processing expenses, ordering supplies, and managing invoices.
• Communicate with internal and external stakeholders, including clients, suppliers, and other departments.
• Proactively anticipate the needs of executives and take initiative to ensure smooth and efficient operations.

Candidate Profile:
* Any degree with a minimum of 6 to 7 years of experience.
Strong experience in administration, team management, confidentiality, office work, planning, scheduling, time management, and project meeting coordination.

If you are passionate about contributing to a dynamic work environment while supporting executive management, we encourage you to apply!

About the Role:
Support SABIL’ Executives by providing administrative assistance and facilitating seamless communication and coordination between the executive office and internal/external stakeholders. Ensure efficient operations of the executive office, managing the executive's schedule, handling confidential information with discretion, and facilitating the flow of information within the organization.

Executive Office Management

• Streamline the executive’s calendar by efficiently scheduling appointments and coordinating meetings, ensuring a seamless process and enhanced time management for the executive.
• Plan and execute Very Important Person (VIP) events, managing logistics and special requirements.
• Coordinate executive site visits, ensuring that the visits are organized and conducted smoothly.
• Lead general office administration tasks.
• Guarantee exceptional interactions with visitors and stakeholders.

Executive Support

• Demonstrate accuracy and attention to detail in completing expense reports.
• Compose and prepare confidential correspondence with precision.
• Arrange complex travel plans and manage itineraries.
• Maintain and organize executive files, records, and documents.
• Provide a bridge for smooth communication between the executive office and internal departments.

Continuous Improvement
Assist with identifying opportunities for continuous improvement of SABIL systems and processes.

Join our team as an Executive Secretary at Millennium Madinah Airport!
In this pivotal role, you will provide comprehensive executive secretarial and administrative support to the General Manager. Your responsibilities will include:

• Meticulously typing, proofreading, and dispatching outgoing correspondence to maintain the highest standards.
• Prioritizing and reviewing incoming mail for the General Manager.
• Coordinating internal departments for smooth operations and preparing letters with professionalism.
• Maintaining an organized filing system and accurately recording minutes during meetings.
• Managing all calls and appointments for the General Manager.
• Ensuring timely administration of Duty Manager Reports and organizing travel arrangements.
• Complying with health, safety, and environmental policies to safeguard guests and colleagues.

We invite applicants who are proactive and detail-oriented to apply for this opportunity.

Join our team as an Executive Secretary at Millennium Madinah Airport!
In this pivotal role, you will provide comprehensive executive secretarial and administrative support to the General Manager. Your responsibilities will include:

• Meticulously typing, proofreading, and dispatching outgoing correspondence to maintain the highest standards.
• Prioritizing and reviewing incoming mail for the General Manager.
• Coordinating internal departments for smooth operations and preparing letters with professionalism.
• Maintaining an organized filing system and accurately recording minutes during meetings.
• Managing all calls and appointments for the General Manager.
• Ensuring timely administration of Duty Manager Reports and organizing travel arrangements.
• Complying with health, safety, and environmental policies to safeguard guests and colleagues.

We invite applicants who are proactive and detail-oriented to apply for this opportunity.

Join EY as an Executive Assistant in Jeddah!
As part of our Core Business Services (CBS) team, you will provide crucial support in various business enablement functions that drive our organization's success. You will work with some of the largest organizations in MENA, enhancing your skills and building strong relationships with key stakeholders and senior leaders.

Your Key Responsibilities:

• Provide high-level support to a small group of Partners and Executives.
• Organize and manage comprehensive diaries, travel, and accommodation.
• Screen emails and respond/action as required.
• Prepare expense claims and timesheets on a weekly basis.
• Screen phone calls and manage follow-up actions.
• Prepare and revise documents including presentations, emails, reports, and agendas.
• Coordinate internal and external client events as required.

Skills and Attributes for Success:

• Ability to build relationships with stakeholders.
• Exceptional written and verbal communication skills.
• Proficient in Microsoft Office suites.
• Excellent attention to detail and multitasking ability.
• Strong interpersonal skills and a friendly telephone manner.
• Team player who can collaborate with multiple teams.

Minimum Qualifications:

• 23 years of previous Executive Assistant experience in a corporate environment.

What We Offer:

• Competitive compensation package based on performance.
• Opportunities for continuous learning and career development.
• A diverse and inclusive culture.

If interested and meet the qualifications, we encourage you to apply as soon as possible!

Join Abdullah M. Bin-Saedan Real Estate Co. as an Executive Secretary!
We are seeking a professional and highly organized Executive Secretary to support the Executive Office and ensure smooth administrative operations.

Key Responsibilities:

• Manage incoming calls and communication for the Executive Office.
• Organize files, documents, and handle office correspondence.
• Draft and format official letters and memos.
• Coordinate meetings and prepare required logistics.
• Distribute and follow up on incoming/outgoing mail.
• Maintain confidentiality of all executive-related matters.
• Liaise with departments to follow up on executive instructions.
• Prepare minutes of meetings and weekly reports.
• Assist with document reviews and approvals.
• Perform other tasks as directed by the executive.

Requirements:

• Minimum 5 years of experience in a similar role.
• Bachelor’s degree in Business Administration or a related field.
• Fluency in English (spoken and written) is mandatory.
• Proficiency in MS Office applications.
• Strong time management and organizational skills.
• Professional communication and interpersonal abilities.

Job Summary:
The Executive Secretary will provide high-level administrative support to senior executives, ensuring efficient operations and effective communication across departments. This role requires strong organizational, communication, and analytical skills, along with the ability to maintain confidentiality and manage complex schedules and reports.

Key Responsibilities:

• Manage and organize the executive's calendar, including scheduling appointments, meetings, and travel arrangements.
• Follow up on tasks and decisions to ensure timely execution and adherence to deadlines.
• Prepare, analyze, and present detailed reports using Microsoft Excel and Power BI.
• Coordinate and gather data from different departments to support executive-level reporting and decision-making.
• Draft and edit professional correspondence, emails, and official documents.
• Organize, file, and maintain confidential records and administrative systems for easy retrieval.
• Handle incoming and outgoing communications (calls, emails, letters) with discretion and professionalism.
• Prepare meeting materials, take minutes, and track action items from executive meetings.
• Develop and deliver PowerPoint presentations as requested by management.
• Coordinate travel arrangements, including flight bookings, accommodations, and itineraries.
• Provide proactive administrative support for strategic initiatives and business follow-ups.
• Perform additional administrative duties as assigned by executive leadership.

Qualifications & Requirements:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 3 years of experience in an executive or senior administrative assistant role.
• Advanced proficiency in Microsoft Office Suite, especially Excel, Outlook, PowerPoint, and solid hands-on experience with Power BI.
• Exceptional organizational and time management skills with strong attention to detail.
• Excellent verbal and written communication skills in both English and Arabic.
• Demonstrated ability to handle confidential information with integrity and professionalism.
• Strong personality with leadership qualities, discretion, and the ability to work independently.
• High follow-through capabilities and the ability to manage multiple tasks simultaneously.

Join United Feed Company as an Executive Secretary!
United Feed Co. is seeking a highly organised and proactive Executive Secretary to join our team in Jeddah, Saudi Arabia. This full-time position offers a challenging and rewarding opportunity to provide comprehensive administrative support to senior management.

Key Responsibilities:

• Manage and maintain the executive's calendar, scheduling meetings, appointments, and travel arrangements.
• Prepare and distribute correspondence, reports, and presentations with accuracy and professionalism.
• Handle confidential information with discretion and maintain professionalism.
• Screen phone calls, emails, and visitors, directing inquiries appropriately.
• Coordinate and organise meetings, conferences, and other events, including logistics, catering, and materials.
• Manage and track expenses, invoices, and reimbursements.
• Provide general administrative support, including filing and maintaining office supplies.
• Conduct research and gather information as requested by the executive.
• Build and maintain strong working relationships with internal and external stakeholders.

Qualifications:

• Proven experience as an Executive Secretary or in a similar administrative role.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organisational and time management skills with the ability to multitask effectively.
• High level of discretion and confidentiality.
• Strong problem-solving skills and attention to detail.
• Ability to work under pressure and meet deadlines.
• Bachelor's degree in Business Administration or a related field is preferred.

Join United Feed Company as an Executive Secretary!
United Feed Co. is seeking a highly organised and proactive Executive Secretary to join our team in Jeddah, Saudi Arabia. This full-time position offers a challenging and rewarding opportunity to provide comprehensive administrative support to senior management.

Key Responsibilities:

• Manage and maintain the executive's calendar, scheduling meetings, appointments, and travel arrangements.
• Prepare and distribute correspondence, reports, and presentations with accuracy and professionalism.
• Handle confidential information with discretion and maintain professionalism.
• Screen phone calls, emails, and visitors, directing inquiries appropriately.
• Coordinate and organise meetings, conferences, and other events, including logistics, catering, and materials.
• Manage and track expenses, invoices, and reimbursements.
• Provide general administrative support, including filing and maintaining office supplies.
• Conduct research and gather information as requested by the executive.
• Build and maintain strong working relationships with internal and external stakeholders.

Qualifications:

• Proven experience as an Executive Secretary or in a similar administrative role.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organisational and time management skills with the ability to multitask effectively.
• High level of discretion and confidentiality.
• Strong problem-solving skills and attention to detail.
• Ability to work under pressure and meet deadlines.
• Bachelor's degree in Business Administration or a related field is preferred.

Join Our Team at Mace!
At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities, and societies across the globe.

About the Role:
The Executive Assistant will provide vital support to the MEA managing director, ensuring smooth operational functionality.

Your Responsibilities Include:

• Extensive diary management, resolving potential conflicts across time zones.
• Coordinating and facilitating meetings, along with note-taking as required.
• Managing communications on behalf of the managing director, including emails and stakeholder interactions.
• Planning and organizing multiple demands while minimizing conflicting pressures.
• Producing high-quality documents in line with organizational templates and standards.
• Contributing to project administration and customer relationship management.

Requirements:

• Experience in the GCC region with a strong knowledge of managing inboxes and communications.
• Ability to establish effective relationships with senior assistants and stakeholders globally.
• Educated to degree level or equivalent experience.
• Advanced skills in MS Office 365 and Oracle.
• Comprehensive verbal, written communication, and presentation skills.

Please note: Obtaining a visa in the Kingdom of Saudi Arabia is subject to a criminal record check, qualifications, and may encounter age restrictions.

Mace is an inclusive employer welcoming diverse candidates. We encourage you to apply even if you do not meet all criteria!

Join Our Team at Mace!
At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities, and societies across the globe.

About the Role:
The Executive Assistant will provide vital support to the MEA managing director, ensuring smooth operational functionality.

Your Responsibilities Include:

• Extensive diary management, resolving potential conflicts across time zones.
• Coordinating and facilitating meetings, along with note-taking as required.
• Managing communications on behalf of the managing director, including emails and stakeholder interactions.
• Planning and organizing multiple demands while minimizing conflicting pressures.
• Producing high-quality documents in line with organizational templates and standards.
• Contributing to project administration and customer relationship management.

Requirements:

• Experience in the GCC region with a strong knowledge of managing inboxes and communications.
• Ability to establish effective relationships with senior assistants and stakeholders globally.
• Educated to degree level or equivalent experience.
• Advanced skills in MS Office 365 and Oracle.
• Comprehensive verbal, written communication, and presentation skills.

Please note: Obtaining a visa in the Kingdom of Saudi Arabia is subject to a criminal record check, qualifications, and may encounter age restrictions.

Mace is an inclusive employer welcoming diverse candidates. We encourage you to apply even if you do not meet all criteria!

Join Nestlé as an Executive Secretary!
We are seeking a dynamic Executive Secretary to join our team at Al Manhal Water Factory in Riyadh. This role is vital for organizing and maintaining the executive’s schedule while performing various administrative tasks to support our senior management.

Main Purpose of Job:
- Organize and maintain executive schedules.
- Assist by performing a variety of administrative tasks, including scheduling meetings and managing short- and long-term calendars.

Key Responsibilities:

• Manage and coordinate daily, weekly, and monthly calendars for senior managers.
• Maintain the calendar of appointments for Senior management, ensuring they are informed of all appointments and changes.
• Prepare letters, memoranda, and reports using automated office systems.
• Process records and forms, requisition office supplies, and perform various administrative support procedures.
• Open and screen mail addressed to Senior management, answering routine mail independently.
• Maintain all files for the CBM/Senior management, ensuring materials are properly marked and accessible.
• Act as liaison to coordinate matters between Senior management Office and other departments.

Key Experiences:
- A diploma degree in Executive Secretary.
- A minimum of 1 year of experience in a similar position.
- Fluent in English.

Join a global leader in food and beverage service and help us unlock the power of food to enhance quality of life for everyone!

Join KEO International Consultants as an Executive Secretary!
We are a leading architectural and engineering firm dedicated to innovation and excellence in the built and natural environments, with over 60 years of experience. Our team is seeking a talented Executive Secretary to provide comprehensive administrative support to our senior leadership in Jeddah.

Key Responsibilities:

• Manage and coordinate office activities and schedules.
• Create and update databases for various projects.
• Assist in managing communications between executives, clients, and internal teams.
• Prepare letters, reports, and presentations using MS applications.
• Handle incoming correspondence efficiently.
• Facilitate document submission and ensure compliance with quality parameters.

Qualifications:
We are looking for a candidate with a Bachelor's Degree in Business Administration or related field and a minimum of 5 years of experience in an administrative role. This position is exclusively open for GCC nationals.

Join us and be part of our commitment to professional development and a supportive work environment!