Full-time Executive secretary Jobs

Join PwC as an Executive Assistant!
At PwC, we measure success by our ability to create the value that our clients and our people are looking for. Our reputation lies in building lasting relationships with our clients and a focus on delivering value in all we do.

About the Role:
As an Executive Assistant, you will provide high-level administrative support to executives and help manage their day-to-day operations, including managing schedules, emails, and client relationships.

Key Responsibilities:

• Financial: Adhere to budget.
• Customer: Manage online diaries, schedule appointments, organize meetings, and ensure executives attend meetings punctually.
• Call Management: Handle and screen calls for executives.
• Email Management: Monitor executives’ inboxes and take necessary actions.
• Client Relationships: Build and maintain relationships via phone and email communications.
• Meeting Coordination: Organize internal and external meetings, handle catering and IT requirements.
• General Administration: Proofread and finalize documents, maintain filing systems, and update databases.

Education & Experience:
While specific educational qualifications are not mentioned, relevant experience as an executive assistant will be highly valuable for this role.

Join Our Team:
Be part of a dynamic team at PwC and contribute to our mission of delivering world-class services to our clients!

Join PwC as an Executive Assistant!
At PwC, we measure success by our ability to create the value that our clients and our people are looking for. Our reputation lies in building lasting relationships with our clients and a focus on delivering value in all we do.

About the Role:
As an Executive Assistant, you will provide high-level administrative support to executives and help manage their day-to-day operations, including managing schedules, emails, and client relationships.

Key Responsibilities:

• Financial: Adhere to budget.
• Customer: Manage online diaries, schedule appointments, organize meetings, and ensure executives attend meetings punctually.
• Call Management: Handle and screen calls for executives.
• Email Management: Monitor executives’ inboxes and take necessary actions.
• Client Relationships: Build and maintain relationships via phone and email communications.
• Meeting Coordination: Organize internal and external meetings, handle catering and IT requirements.
• General Administration: Proofread and finalize documents, maintain filing systems, and update databases.

Education & Experience:
While specific educational qualifications are not mentioned, relevant experience as an executive assistant will be highly valuable for this role.

Join Our Team:
Be part of a dynamic team at PwC and contribute to our mission of delivering world-class services to our clients!

Join our pioneering team at Thermo Fisher Scientific, where your work contributes to a grand mission: enabling our customers across the globe to make the world healthier, cleaner, and safer.

As the Executive Assistant and Office Coordinator for Saudi Arabia, your role will encompass a range of responsibilities from managing executive schedules to ensuring our office environment is organized and responsive to the needs of our team - enabling our leaders to focus on strategic objectives by efficiently managing their administrative tasks.

Key Responsibilities:

• Provide comprehensive administrative support to the executive team, including calendar management, meeting coordination, and travel arrangements.
• Act as the initial contact for internal and external collaborators looking to engage with the executive team.
• Coordinate office operations, ensuring a well-organized and effective working environment, including managing office supplies and liaising with facility management.
• Implement office policies that promote company culture and vision, as well as managing office budgets.
• Coordinate with HR and other departments to ensure smooth operations and facilitate communication across teams.
• Plan and complete company events, meetings, and conferences, ensuring they align with corporate objectives and are performed flawlessly.
• Lead special projects and initiatives as directed by the executive team, contributing to the strategic objectives of the Saudi Arabia operations.

Minimum Requirements/Qualifications:

• Bachelor's degree in Business Administration, Management, or a relevant field, or equivalent experience.
• Proven experience as an executive assistant, or similar role, preferably within a multinational corporation.
• Outstanding organizational skills with the ability to multitask and prioritize work effectively.
• Strong communication skills, both written and verbal, and the ability to interact professionally with all levels of the organization.
• High level of discretion and confidentiality.
• Proficiency with Microsoft Office Suite and experience with virtual communication platforms.
• Proficiency in Arabic and English is essential.

Join our pioneering team at Thermo Fisher Scientific! Your work contributes to a grand mission: enabling our customers across the globe to make the world healthier, cleaner, and safer.

As the Executive Assistant and Office Coordinator for Saudi Arabia, your role will encompass a range of responsibilities:

• Provide comprehensive administrative support to the executive team, including calendar management, meeting coordination, and travel arrangements.
• Act as the initial contact for internal and external collaborators looking to engage with the executive team.
• Coordinate office operations, ensuring a well-organized and effective working environment, including managing office supplies and liaising with facility management.
• Implement office policies that promote company culture and vision.
• Plan and complete company events, meetings, and conferences.
• Lead special projects and initiatives as directed by the executive team.

Minimum Requirements:

• Bachelor's degree in Business Administration, Management, or a relevant field.
• Proven experience as an executive assistant or similar role.
• Outstanding organizational skills with the ability to multitask and prioritize work effectively.
• Strong communication skills in Arabic and English.

About the Role:
Jumeirah, a global leader in luxury hospitality, is seeking an Executive Assistant for the Red Sea region in a remote location. This role offers an exciting opportunity to coordinate and manage intricate calendars for senior executives, ensuring efficient organization and communication.

Responsibilities:

• Efficiently coordinate and manage the intricate calendars for senior executives within the department.
• Strategically schedule meetings, appointments, and project-related tasks, prioritizing based on deadlines and importance.
• Act as the central point of contact for internal and external communications related to the department.
• Composed, reviewed, and refined various forms of written communication including correspondence, reports, and presentations.
• Organize and prepare materials essential for team meetings, presentations, and design reviews.
• Document meeting proceedings, track actionable items, and ensure completion of tasks.

Requirements:
The ideal candidate will possess:

• Proficiency in Microsoft Office programs with intermediate-level skills.
• Strong problem-solving abilities and an innovative mindset.
• Demonstrated leadership and team management skills.
• 58 years of proven experience as an Executive Assistant or Administrative Assistant, preferably in an IT environment.

Benefits:
In addition to generous food and beverage benefits and reduced hotel rates across our hotels globally, this role offers excellent employee benefits designed for high performers in the luxury hospitality industry.

Join Shangri-La Jeddah as an Executive Secretary!
As part of our team, you will provide crucial support to managers and employees through a variety of administrative tasks that are essential for organizing and facilitating smooth communication.

Key Responsibilities:

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Maintain contact lists
• Produce and distribute correspondence memos, letters, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system

What We're Looking For:

• At least 2 years of experience
• Proficiency in MS Office, Word, Excel, PowerPoint
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills in Arabic and English
• Strong organizational and planning skills

This position is open for Saudi Nationals Only.

Join Shangri-La Jeddah as an Executive Secretary!
As part of our team, you will provide crucial support to managers and employees through a variety of administrative tasks that are essential for organizing and facilitating smooth communication.

Key Responsibilities:

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Maintain contact lists
• Produce and distribute correspondence memos, letters, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system

What We're Looking For:

• At least 2 years of experience
• Proficiency in MS Office, Word, Excel, PowerPoint
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills in Arabic and English
• Strong organizational and planning skills

This position is open for Saudi Nationals Only.

Join Our Team as an Executive Assistant!
We are seeking a highly motivated and detail-oriented Executive Assistant to provide direct support to high profile Executive. The ideal candidate will be proactive, resourceful, and able to handle a wide range of administrative and executive support tasks with efficiency and discretion.

Key Responsibilities:

• Manage and maintain the executive’s calendar, schedule meetings, and coordinate appointments.
• Handle email correspondence, draft communications, and prioritize messages.
• Coordinate travel arrangements, including flights, accommodation, and itineraries.
• Prepare reports, presentations, and other documents as needed.
• Assist in managing projects and follow up on action items.
• Conduct research and compile data to support decision-making.
• Serve as a liaison between the executive and internal/external stakeholders.
• Handle confidential information with a high level of discretion.
• Perform other administrative tasks as needed to support the executive and leadership team.

Qualifications:

• Experience: 2+ years of experience as an Executive Assistant, Administrative Assistant, or similar role.
• Education: Bachelor’s degree preferred but not required.
• Skills: Strong organizational and time-management skills.
• Excellent verbal and written communication.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and/or Google Workspace.
• Ability to multitask and adapt in a fast-paced environment.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and anticipate needs.

Join Our Team as an Executive Secretary!
We are seeking a dedicated and professional Executive Secretary to join our organization. The ideal candidate will play a crucial role in ensuring our operations run smoothly by providing administrative support and managing office tasks efficiently.

Key Responsibilities:

• Assist in applying governance standards.
• Organize meetings and official appointments.
• Maintain effective communication within the office.
• Utilize computer skills and effectively use office software programs.

Requirements:

• Must be a Saudi national.
• Bachelor’s degree in Business Administration or a related field.
• Minimum of 2 years of experience in secretarial work.
• Ability to pass a personal interview.

Application Deadline: 25th February 2025

Join Dallah Albaraka as an Executive Assistant

We are seeking a highly competent Executive Assistant to provide exceptional administrative and secretarial support to the Chairman’s Office Manager. This important role plays a crucial part in ensuring seamless daily operations and efficient correspondence management.

Responsibilities:

• Follow administrative procedures and ensure tasks are carried out consistently.
• Assist in managing daily operations within the Chairman’s Office.
• Provide comprehensive secretarial support to enable leadership to focus on strategic initiatives.
• Manage correspondence, routing documents and drafting responses as necessary.
• Oversee scheduling and diary management for the Chairman’s Office.
• Relay communications and instructions from the Chairman’s Office Manager.
• Monitor office supplies and resources, ensuring availability.
• Coordinate guest reception and protocol for visitors and dignitaries.
• Arrange meetings and hospitality services for guests.
• Liaise with security and reception teams to ensure confidentiality and security compliance.

Qualifications:

• Diploma in Office Management with 4 years of related experience, or
• Bachelor’s degree in Business Administration, Public Administration or related field with 2 years of experience.

General Skills and Competencies:

• Business Acumen
• English Language Skills
• Professional Writing Skills
• IT & Computer Literacy
• Presentation / Facilitation Skills
• Customer Service Orientation
• Organizational Awareness
• Teamwork
• Flexibility

Join Dallah Albaraka as an Executive Assistant

We are seeking a highly competent Executive Assistant to provide exceptional administrative and secretarial support to the Chairman’s Office Manager. This important role plays a crucial part in ensuring seamless daily operations and efficient correspondence management.

Responsibilities:

• Follow administrative procedures and ensure tasks are carried out consistently.
• Assist in managing daily operations within the Chairman’s Office.
• Provide comprehensive secretarial support to enable leadership to focus on strategic initiatives.
• Manage correspondence, routing documents and drafting responses as necessary.
• Oversee scheduling and diary management for the Chairman’s Office.
• Relay communications and instructions from the Chairman’s Office Manager.
• Monitor office supplies and resources, ensuring availability.
• Coordinate guest reception and protocol for visitors and dignitaries.
• Arrange meetings and hospitality services for guests.
• Liaise with security and reception teams to ensure confidentiality and security compliance.

Qualifications:

• Diploma in Office Management with 4 years of related experience, or
• Bachelor’s degree in Business Administration, Public Administration or related field with 2 years of experience.

General Skills and Competencies:

• Business Acumen
• English Language Skills
• Professional Writing Skills
• IT & Computer Literacy
• Presentation / Facilitation Skills
• Customer Service Orientation
• Organizational Awareness
• Teamwork
• Flexibility

Join Our Team at Shangri-La Jeddah!
Experience a dynamic environment in a luxury setting along the Red Sea. As an Executive Secretary, you will be a vital part of our team, providing essential support to managers and employees through organization and communication.

Key Responsibilities:

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Maintain contact lists
• Produce and distribute correspondence memos, letters, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system

Qualifications:

• At least 2 years of experience
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task
• Attention to detail and strong problem-solving skills
• Excellent written and verbal communication skills in Arabic and English
• Strong organizational and planning skills

This position is exclusive for Saudi Nationals only.

Join Our Team at Shangri-La Jeddah!
Experience a dynamic environment in a luxury setting along the Red Sea. As an Executive Secretary, you will be a vital part of our team, providing essential support to managers and employees through organization and communication.

Key Responsibilities:

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Maintain contact lists
• Produce and distribute correspondence memos, letters, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system

Qualifications:

• At least 2 years of experience
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task
• Attention to detail and strong problem-solving skills
• Excellent written and verbal communication skills in Arabic and English
• Strong organizational and planning skills

This position is exclusive for Saudi Nationals only.

Join Our Team as an Executive Assistant
We are looking for an Executive Assistant for one of our esteemed clients in Jeddah. The ideal candidate will provide top-level assistance for high-level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities:

• Provide high-level administrative support to executives.
• Calendar management for executives.
• Prepare reports, presentations, and correspondence.
• Aid executive in preparing for meetings.
• Respond to emails and document requests on behalf of executives.
• Ensure smooth day-to-day operations.

Requirements:

• Bachelor's degree
• Nationality: Saudi
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills.

Join Our Team as an Executive Assistant
We are looking for an Executive Assistant for one of our esteemed clients in Jeddah. The ideal candidate will provide top-level assistance for high-level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities:

• Provide high-level administrative support to executives.
• Calendar management for executives.
• Prepare reports, presentations, and correspondence.
• Aid executive in preparing for meetings.
• Respond to emails and document requests on behalf of executives.
• Ensure smooth day-to-day operations.

Requirements:

• Bachelor's degree
• Nationality: Saudi
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills.

Join Ocean World Investment Company as an Executive Secretary
We are looking for an experienced Executive Secretary to join our team. Your main responsibilities will include:

• Organizing the CEO's appointments and handling inquiries.
• Preparing regular memos and conducting correspondence with internal and external parties.
• Attending meetings and recording meeting minutes.
• Managing and following up on electronic government transactions.
• Booking flights and hotels for the CEO.
• Providing support in all aspects of office work and document management.

Required Qualifications:
You have a Bachelor's degree in:

• Human Resources
• Business Administration
• Management Information Systems
• Marketing
• Executive Secretarial

and you must have at least 3 years of work experience.
Required Skills:
You must have advanced skills in document classification, report preparation, and communication with colleagues.

Join our team as an Executive Secretary!
Saeedi Dental Group offers a unique opportunity to hire a capable Executive Secretary. In this role, you will be responsible for organizing the director's appointments, conducting correspondence, attending meetings, drafting minutes, and preparing reports.

Main Responsibilities:

• Organizing the director's appointments and handling customer inquiries.
• Preparing memorandums and periodic communications with external parties.
• Recording and editing meeting minutes and keeping documents related to the director.
• Preparing and submitting work reports, documenting, and archiving them.

Required Qualifications:

• Bachelor's degree in Business Administration.
• One year of work experience.
• Advanced skills in document classification and report preparation.
• Advanced level in the Arabic language.

If you are looking for new challenges and wish to join a dynamic team, we would love to hear from you!