Office & Admin Jobs

Join the King Khaled Eye Specialist Hospital as a Secretary!
This role is pivotal in providing administrative support and ensuring smooth operations within the department.

Responsibilities:

• Organizing leave schedules for staff in collaboration with department head.
• Receiving, transcribing, and distributing correspondence and reports while maintaining confidentiality.
• Establishing, implementing, and maintaining a filing system for all correspondence and records.
• Reviewing documentation for appropriateness.
• Assisting in various executive duties as requested by the Department head.
• Helping the Director in preparing correspondence, reports, budget, and documents.
• Arranging for the pickup of outgoing mail and packages.
• Managing sick leave, annual leave, and competency requirements.
• Answering and directing incoming calls and receiving messages.
• Greeting visitors and directing the public appropriately.
• Coordinating committees, meetings, and venues.
• Recording minutes of Department Management meetings and staff meetings.
• Managing travel and schedules as required.
• Performing all duties in a professional and confidential manner.
• Carrying out other related duties as assigned.

Education:
A Diploma in Hospital/ Business/ Public Administration, Secretarial studies is required.

Join Our Team as an Administrative Director!
We are looking for a skilled Administrative Director to manage day-to-day operations in our organization. This role is crucial for maintaining the efficiency of our administrative functions, and ensuring smooth coordination between various departments.

Key Responsibilities:

• Manage the manager's daily schedule, add tasks, and coordinate appointments.
• Oversee travel arrangements and reservations, updating the manager’s calendar accordingly.
• Receive and transfer calls, prioritizing according to importance.
• Create files, memos, meeting minutes, and draft necessary documents.
• Manage CVs, schedule interview dates, and communicate with candidates effectively.
• Submit reports, create and distribute surveys.
• Coordinate between our company and other parties as required.
• Follow up on administrative and logistical correspondence.

Requirements:

• Experience in secretarial work and proficiency in using government websites.
• Strong knowledge of Microsoft Office programs.
• Able to handle work pressure with a tactful demeanor.
• Good appearance and professionalism.

Language Skills:
Proficiency in English is required.

Additional Benefits:

• Transfer allowance of 500 SR.
• Housing allowance of 500 SR.

Join Our Team as an Administrative Assistant at ICMS COMPANY
We are urgently looking for a dedicated Administrative Assistant/Secretary to join our team in Jubail, Saudi Arabia. This role is vital for managing our organization’s operations and supporting our team effectively.

Key Responsibilities:

• Manage daily, weekly, and monthly agendas.
• Organize and schedule meetings and appointments.
• Control department documents while maintaining utmost confidentiality.
• Prepare and disseminate correspondence, memos, and forms.
• Draft Minutes of Meeting (MOM), circulate them to attendees, and keep records.
• Develop and maintain an efficient filing system.

Other Terms:
Total Salary: 3000 SAR + 35% of Basic Salary (for allowances).
Duty Hours: 8 hours.
Contract Duration: 2 years.
Vacation: At the end of the 2-year contract.
Shortlisting is ongoing for online interviews.
Note: A third Covid vaccine dose (booster) is mandatory.

If you are interested and meet the qualifications, please send your CV, a copy of your driving license, a recent photo, an introduction video, and other relevant documents to h@*************.

JOIN OUR TEAM AT GENIUS SPORTS!

WHO ARE WE?
Genius Sports is the official data, technology, and commercial partner driving the connection between sports, betting, and media on a global scale. Our mission is to create a more sustainable sports data network powered by rich, official live data. We are seeking enthusiastic Statisticians to join our team and collect match data while attending live sporting events.

ARE YOU PASSIONATE ABOUT SPORTS?
If you love Football and want to be part of the action while getting paid, this is your opportunity! We are looking for individuals in Al Bahah to collect official live data from Football games across the Saudi Arabia First Division.

As a Statistician, you will:
- Use our user-friendly smartphone-enabled software to report live events directly from the stadium.
- Receive comprehensive e-learning courses and practical training to ensure you’re fully prepared to cover live games.
- Earn guaranteed base pay of €55 per game, a performance-based reward system, and coverage of travel expenses.

JOB REQUIREMENTS:
- Basic level in English.
- Regular availability for a few hours on weekends and weekday evenings.
- Familiarity with using a smartphone.
- Willingness to travel.
- A strong knowledge of Football.
- Reliability, commitment, organization, and integrity.
- Exceptional attention to detail.

GET TO KNOW US:
For more information about our mission and values, visit: Genius Sports.

ARE YOU READY TO JOIN THE GENIUS SPORTS TEAM?
If you’re excited about this opportunity, we’d love to hear from you! Apply now and become a vital part of our team!

Join Our Dynamic Team as a General Manager for F&B/Hospitality!
We are currently seeking a highly qualified General Manager for our client who is expanding their F&B and hospitality business based in Khobar, Saudi Arabia. Our hybrid work model empowers you to choose where you work—whether it's from the office, your home, or a mix of both—so you can prioritize what matters most.

About the Role:
The role involves overseeing multiple branches, including casual and upscale dining, as well as catering services for major clients and private events. There is significant potential for growth as we aim to double our current annual revenue of SR 30 Million in the next 23 years. Additionally, you'll play a part in expanding our services in Riyadh, including involvement in Giga projects.

What We Are Looking For:
The ideal candidate should have comprehensive experience in managing the business across finance, operations, supply chain, cost control, and quality assurance. We seek a person with high potential who is eager for an exciting venture and career growth.

Why Join Us?
We are committed to supporting your personal goals, family, and overall well-being while driving transformative results for our clients.

Join Our Dynamic Team as a General Manager for F&B/Hospitality!
We are currently seeking a highly qualified General Manager for our client who is expanding their F&B and hospitality business based in Khobar, Saudi Arabia. Our hybrid work model empowers you to choose where you work—whether it's from the office, your home, or a mix of both—so you can prioritize what matters most.

About the Role:
The role involves overseeing multiple branches, including casual and upscale dining, as well as catering services for major clients and private events. There is significant potential for growth as we aim to double our current annual revenue of SR 30 Million in the next 23 years. Additionally, you'll play a part in expanding our services in Riyadh, including involvement in Giga projects.

What We Are Looking For:
The ideal candidate should have comprehensive experience in managing the business across finance, operations, supply chain, cost control, and quality assurance. We seek a person with high potential who is eager for an exciting venture and career growth.

Why Join Us?
We are committed to supporting your personal goals, family, and overall well-being while driving transformative results for our clients.

About the Role
As an Executive Assistant at ENOWA, you will play a crucial role in supporting the department’s Managing Director and senior management team. ENOWA is at the forefront of developing the NEOM project, a revolutionary initiative focused on sustainability and innovation. Join us in building a brighter future!

Key Responsibilities

• Manage executives’ calendars and set up meetings.
• Coordinate travel and accommodation for MD and Directors.
• Prepare written communications, reports, and presentations.
• Support internal and external stakeholder management.
• Assist with administrative needs and special projects.
• Plan and organize team events and workshops.

Qualifications

• 3+ years of experience as an Executive Assistant.
• Proficient in MS Office Suite.
• Excellent verbal and written communication skills.
• Bachelor’s degree in a relevant field.

Join ENOWA and be part of a dynamic team that is shaping the future in NEOM!

Join Us as a Data Entry Operator!
We are seeking a skilled Data Entry Operator to join our team at IIQAFGROUP. In this role, you will play a crucial part in updating and maintaining information on our company's databases and computer systems.

Key Responsibilities:

• Insert customer and account data by inputting text based and numerical information from source documents within time limits.
• Compile, verify accuracy, and sort information according to priorities to prepare source data for computer entry.
• Review data for deficiencies or errors, correct any incompatibilities if possible, and check the output.
• Research and obtain further information for incomplete documents.
• Apply data program techniques and procedures.
• Generate reports, store completed work in designated locations, and perform backup operations.
• Scan documents and print files when needed.
• Keep information confidential and respond to queries for information by accessing relevant files.
• Comply with data integrity and security policies.
• Ensure proper use of office equipment and address any malfunctions.

Requirements:

• Proven data entry work experience as a Data Entry Operator or Office Clerk.
• Experience with MS Office and data programs.
• Familiarity with administrative duties.
• Experienced using office equipment, like fax machines and scanners.
• Typing speed and accuracy.
• Excellent knowledge of correct spelling, grammar, and punctuation.
• Attention to detail and confidentiality.
• Organization skills, with an ability to stay focused on assigned tasks.
• High school diploma; additional computer training or certification is a plus.

About IIQAFGROUP:
IIQAFGROUP is a global leader in providing services in the hospitality, information technology, tourism, insurance, and health care industries. We are committed to career growth and learning and provide an online platform to learn multiple development subjects with certificates upon completion.

Join Initial Saudi Arabia Ltd. as an Executive Assistant!
We are seeking a highly organized Executive Assistant to support our daily business activities by performing crucial administrative duties fluently. This role is essential for maintaining efficient operations within our company.

Key Responsibilities:

• Organizing daily in-house business activities.
• Developing a flawless record management system to securely store critical data.
• Exemplifying exemplary scheduling and time management skills for formal visits and travel.
• Utilizing MS Office for letters, memos, and reports.
• Assisting the team in meetings by compiling relevant and critical information into well-written documents.
• Assessing and prioritizing formal documents, taking necessary corrective actions.

Qualifications:

• Relevant experience in administration with a proven track record of generating quantifiable results.
• Hands-on experience in planning and scheduling activities within realistic timelines.
• Strong communication skills and the ability to work with different departmental teams for operational improvements.
• Ability to maintain confidentiality and abide by organizational rules.

Join us and be a part of a leading Saudi group providing diversified services!

Join our team as a Data Entry Agent!
We are looking for a reliable and detail-oriented individual to manage data entry tasks effectively. The role involves transferring information from paper documents to electronic systems and ensuring data accuracy. Key responsibilities include:

• Entering data from various sources such as questionnaires and reports.
• Verifying the accuracy and integrity of the entered data.
• Organizing data according to specified criteria.
• Classifying information into appropriate categories.
• Creating and updating databases.

The position is available for individuals with disabilities, promoting an inclusive working environment.

Join Afterpay as an Admin Assistant! We are a leading company in the Internet and Web Services industry and are looking for KSA nationals to join our dynamic team in Riyadh.

About the Role: As an Admin Assistant, you will play a crucial role in supporting our operations. The ideal candidate will be self-motivated, highly organized, and able to work independently while managing multiple tasks efficiently.

Key Responsibilities:

• Manage day-to-day administrative tasks.
• Assist with communication and coordination within the team.
• Maintain organizational systems and document management.
• Support the Project Management Team with various projects.

Required Qualifications:

• BSc Degree in a relevant field preferred.
• Fluency in Arabic and English.
• Experience in a fast-paced, dynamic work environment.
• Strong skills in Microsoft Office (Word, PowerPoint, Excel).
• Excellent communication and interpersonal skills.

Why Afterpay? We believe in building a collaborative culture and empowering our employees to thrive. Join us to make a difference in the world of finance and technology!

Join Our Team as an Office Secretary!
We are seeking a proficient Office Secretary for our office located in Dammam, Saudi Arabia. This role is crucial in ensuring seamless office operations through robust administrative support and effective communication.

Job Summary:
As an Office Secretary, your primary responsibility will be to manage daily office activities, assist with both internal and external communications, and contribute significantly to a professional office environment.

Key Responsibilities:

• Administrative Support: Handle phone calls, greet visitors, manage office files, coordinate schedules and appointments, and assist with office supply management.
• Communication and Coordination: Prepare and distribute communications, facilitate inter-departmental interactions, and assist in document preparation.
• Data Entry and Record Keeping: Maintain important records, and handle confidential information responsibly.
• Office Maintenance: Ensure a clean and organized office environment and oversee office events.
• Support for Management: Provide assistance to managers, arrange travel, and prepare meeting agendas.
• Customer Service: Respond to inquiries with professionalism and ensure high-quality service.

Qualifications and Skills:

• High school diploma or equivalent; certification in office administration is a plus.
• Proven experience in an office setting.
• Strong communication skills and proficiency in Microsoft Office Suite.
• Excellent organizational skills with attention to detail.
• Proactive and reliable attitude.

Working Conditions:
This role is situated in a standard office environment and may require limited lifting and occasional overtime. Ideal candidates should demonstrate a proactive approach and a keen interest in fostering a productive office atmosphere.

Join the team at Le Méridien Al Khobar! As an Administrative Assistant, you will play a vital role in supporting our operations by managing various administrative tasks.

Key Responsibilities:

• Enter and retrieve information from computer databases.
• Update records, reservations, and respond to inquiries from guests.
• Operate standard office equipment, prepare documents, and maintain filing systems.
• Handle incoming and outgoing mail, including distribution and date stamping.
• Provide excellent customer service and assist individuals with disabilities.

Qualifications:

• Strong communication skills.
• Ability to maintain confidentiality and ensure a professional appearance.
• Meet and exceed guest service standards.

We are an equal opportunity employer and celebrate diversity within our team.

Join the team at Le Méridien Al Khobar! As an Administrative Assistant, you will play a vital role in supporting our operations by managing various administrative tasks.

Key Responsibilities:

• Enter and retrieve information from computer databases.
• Update records, reservations, and respond to inquiries from guests.
• Operate standard office equipment, prepare documents, and maintain filing systems.
• Handle incoming and outgoing mail, including distribution and date stamping.
• Provide excellent customer service and assist individuals with disabilities.

Qualifications:

• Strong communication skills.
• Ability to maintain confidentiality and ensure a professional appearance.
• Meet and exceed guest service standards.

We are an equal opportunity employer and celebrate diversity within our team.

Join Our Team as a Data Entry Clerk!

The Data Entry Clerk is essential for maintaining accurate and up-to-date records for maintenance activities at Abdul Hadi Abdullah Al-Qahtani & Sons Beverage Company (AQS-PEPSI). The role ensures that all maintenance data, including work orders, preventive maintenance schedules, and spare parts inventory, is accurately entered into the SAP system. This position supports the overall efficiency of the Maintenance Department.

Key Responsibilities:

• Input and update maintenance data in SAP
• Maintain and track work orders and preventive maintenance schedule
• Manage spare parts inventory records in SAP
• Generate maintenance reports and analyze key data
• Assist in identifying and resolving data discrepancies

Qualifications:
- Diploma / Bachelor

Experience:
- Minimum 2 years in data entry or administrative role, preferably in SAP PM
- Experience in the beverages industry is a plus
- Technical background is an advantage

Technical Skills:

• Proficiency in SAP (especially PM and MM modules)
• Familiarity with maintenance and inventory management
• Proficient in MS Office (Excel, Word)
• Knowledge of data entry procedures and practices

Join Apparel Group as an Inventory Control Specialist!

Apparel Group is a leading global fashion and lifestyle retail organization, with a vast presence across multiple countries and over 1750 stores. We are looking for a detail-oriented Inventory Control Specialist to manage inventory scanning operations at our Regional Head Office in Riyadh.

Responsibilities:

• Conduct regular inventory checks and scans.
• Ensure accuracy in inventory records.
• Collaborate with team members to improve inventory processes.

Requirements:

• Bachelor's Degree.
• Strong attention to detail and organizational skills.
• Ability to work full-time in an office environment.

The position represents an exciting opportunity to work with a dynamic team in a reputable company. Join us in providing exceptional service to our customers while achieving your career goals.

Join SGS as an Executive Assistant!
We are the world’s leading testing, inspection, and certification company and are currently seeking a highly organized and proactive Executive Assistant to manage the Managing Director's daily activities in Riyadh, Saudi Arabia.

Key Responsibilities:

• Administrative and Secretarial Support:
  • Manage the Managing Director’s calendar and organize meetings.
  • Attend meetings, prepare detailed Minutes of Meetings (MOM), and ensure follow-up.
  • Handle all correspondence and organize travel arrangements.
  • Maintain an organized filing system for documents and reports.
• Strategic and Analytical Support:
  • Prepare analytical reports and presentations for the Managing Director.
  • Monitor progress on strategic development and improvement plans.
  • Develop and maintain a KPIs management dashboard.
  • Conduct research and compile data for decision-making.
• Compliance and Standards:
  • Ensure compliance with company standards and monitor regulatory requirements.
  • Act as the Compliance Officer and coordinate compliance-related activities.
• Coordination and Communication:
  • Serve as the main point of contact for internal/external stakeholders.
  • Coordinate with department heads for project updates and alignment.
  • Support cross-functional teams in executing strategic objectives.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum of 5 years of experience as an Executive Assistant to MD or C-level executives.
• Proven experience in preparing reports, dashboards, and presentations.
• Familiarity with compliance standards is desirable.

Skills and Competencies:

• High level of discretion and professionalism.
• Strong organizational and multitasking skills.
• Excellent communication skills in English; proficiency in Arabic is a plus.
• Proficient in Microsoft Office Suite and relevant software.
• Analytical mindset and ability to interpret complex data.
• Strong interpersonal skills and ability to work collaboratively.
• Self-motivated and proactive.

Key Attributes:

• High integrity and ethical standards.
• Results-oriented problem-solver.
• Strong time management skills.
• Adaptable to changing priorities.