Office & Admin Jobs

• Follow up on administrative decisions made by the direct manager.
• Organize and manage daily postal and appointment schedules.
• Execute administrative tasks related to workflow.
• Coordinate and organize meetings for the direct manager.
• Open and sort physical and email correspondence as directed by the manager.
• Handle inquiries and phone calls, manage documentation efficiently.
• Maintain files for easy retrieval.
• Participate in meetings, document minutes, and distribute them as required.

• Minimum secondary school education.
• Proficiency in Arabic (advanced), and preferred in English (advanced).

• Provide administrative support and manage executive tasks.
• Handle phone calls with professionalism and proper etiquette.
• Communicate effectively with team members and clients.
• Utilize clerical skills to assist in daily operations.

• Proficient in Administrative Assistance and Executive Administrative Assistance skills.
• Strong phone etiquette and communication skills.
• Excellent organizational and time-management abilities.
• Proficiency in MS Office (Word, Excel, Outlook).
• Ability to prioritize tasks and work efficiently.
• Previous experience in a similar role is preferred.
• High school diploma or equivalent; additional certifications are a plus.

• Preparation of Services PR, Materials Requisition, and material codes;
• Processing of routine documents including employee timesheets and travel requests;
• Coordination for required gate passes and ID processing;
• Arranging meetings for team members as needed;
• Team events planning for activities such as town hall gatherings;
• Mobility support for site visits if required.

Accounting Administrative Assistant Duties and Responsibilities
Answer phones and emails from clients and vendors
Send out invoices and settle accounts with vendors
Keep track of spending
Create regular spending reports
Maintain files of bills and invoices

• Enter and update inventory, sales, and employee records in the system.
• Ensure accurate data entry of product details, pricing, and stock levels.
• Maintain and organize digital and physical files.
• Verify and correct data for accuracy and completeness.
• Assist with generating reports and documentation as needed.
• Ensure data security and confidentiality.

• Bachelor's degree in any field.
• Experience in data entry or administration, preferably in a supermarket or retail environment.
• Freshers are welcome to apply.
• Proficiency in MS Office (Excel, Word) and ERP systems.
• Fast and accurate typing skills.
• Strong attention to detail and organizational skills.
• Ability to work independently and meet deadlines.
• Minimum of 4 months valid iqama.

Mwazin offers digital solutions specializing in ERP and CRM systems,

• Coordinating project activities in alignment with the execution plan.
• Managing document control using systems like Aconex and handling routine documentation such as timesheets and travel requests.
• Arranging meetings with relevant stakeholders and managing gate pass processes.
• Assisting with team events and planning activities as needed.
• Driving vehicles for site visits when required.

• Familiarity with ERP systems (SAP preferred) and document control platforms.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Knowledge in Absher platform or Saudi Aramco ID processing is a plus.

• Completed Bachelor’s degree or higher
• 3+ years of experience in administrative support
• Proficiency in both Arabic and English
• Strong communication skills

• Maintain the school principal’s agenda and coordinate meetings
• Prepare periodic reports as requested
• Receive parents, students, and visitors
• Coordinate meetings and write agendas and minutes
• Perform additional responsibilities as requested

• Opportunity to work in an inspiring environment
• Supportive colleagues and professional development
• Health insurance and career growth opportunities

• Completed Bachelor’s degree or higher
• 3+ years of experience in administrative support
• Proficiency in both Arabic and English
• Strong communication skills

• Maintain the school principal’s agenda and coordinate meetings
• Prepare periodic reports as requested
• Receive parents, students, and visitors
• Coordinate meetings and write agendas and minutes
• Perform additional responsibilities as requested

• Opportunity to work in an inspiring environment
• Supportive colleagues and professional development
• Health insurance and career growth opportunities

• Submit invoices and documents to customers promptly and obtain proof of submission.
• Follow up and collect receivables on due dates without delay.
• Maintain organized customer files with all related documentation.
• Work closely with warehouse and accountants to ensure seamless operations.
• Provide monthly collection estimates and manage payment schedules diligently.
• Highlight issues and coordinate with the sales personnel regarding overdue accounts.

• Proficient in English and Arabic, with strong communication capabilities.
• Solid computer skills with experience in ERP systems and MS Office.
• Excellent planning, analytical, and organizational capabilities.
• Ability to work with diverse teams and adapt to cultural differences.

• Submit invoices and documents to customers promptly and obtain proof of submission.
• Follow up and collect receivables on due dates without delay.
• Maintain organized customer files with all related documentation.
• Work closely with warehouse and accountants to ensure seamless operations.
• Provide monthly collection estimates and manage payment schedules diligently.
• Highlight issues and coordinate with the sales personnel regarding overdue accounts.

• Proficient in English and Arabic, with strong communication capabilities.
• Solid computer skills with experience in ERP systems and MS Office.
• Excellent planning, analytical, and organizational capabilities.
• Ability to work with diverse teams and adapt to cultural differences.