Office & Admin Jobs in Saudi Arabia

• Monitor the regular maintenance of office equipment & tools with suppliers.
• Manage and control incoming calls and deliver messages.
• Handle documentation and manage dispatching of documents and tools.
• Coordinate visitor meetings and maintain confidentiality of all data.
• Manage travel bookings and internal meeting preparations.

• Effective verbal and written communication skills.
• Strong computer and technical abilities.
• Excellent problem-solving and critical thinking.
• Adaptability and flexibility.

• Office organization and optimization.
• Ability to manage multiple tasks and time effectively.

• Organizing meetings and official visits
• Receiving calls and emails
• Attending meetings and preparing reports summarizing the results of the meeting’s proceedings and decisions
• Arranging travel reservations
• Ensuring that administrative decisions are implemented correctly
• Reducing the burden on managers
• Work organization and work policies within the company
• Communicating with the different departments of the company

• Bachelor's degree in Business Administration

• Management and Organization
• Good skill in dealing and communicating with people
• Writing reports
• Proficiency in English

• Organize files and documents related to senior management work within the company.
• Follow up on the implementation of administrative decisions by coordinating with other departments.
• Manage and maintain the implemented filing system within the organization, including information systems.
• Distribute incoming and outgoing mail to and from management.
• Attend meetings to present agendas and take notes on discussions and outcomes.
• Prepare periodic reports on the overall status of work and staff for management review.

• Bachelor’s degree in Business Administration or a related field.
• Minimum of 23 years of experience in a similar role, preferably in a high-level business environment.
• Strong organizational skills with the ability to manage multiple priorities.
• Ability to work under pressure while maintaining a high level of professionalism.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Excellent communication skills in both Arabic and English (written and spoken).

• Exceptional time management and planning skills.
• Ability to handle sensitive and confidential information with discretion.
• Quick problem-solving abilities and independent decision-making.
• Flexibility and adaptability to rapid changes.
• Leadership and effective communication skills with various stakeholders.

• Gather and review statistics and general data; combine into established reports for internal and external use.
• Verify data accuracy, matching supplier invoices against file copies.
• Distribute reports as directed by the supervisor.
• Greet visitors and clients; manage security and telecommunications systems.
• Handle queries and complaints via phone, email, and general correspondence.
• Manage meeting room availability and maintain general correspondence and files.
• Establish and maintain records of equipment service dates.
• Perform other responsibilities as assigned.

• Bachelor's degree or diploma in a related field.
• Minimum of 2 years of experience in a similar role.
• Proficient in MS Office, with expertise in Word, PowerPoint, and Excel.
• Detail-oriented, good communication skills, and the ability to multitask in a fast-paced environment.

• Administrative Support: Assist with daily administrative tasks for the F&B department, including filing, data entry, and correspondence management.
• Documentation And Reporting: Maintain accurate reports and assist in budget planning and inventory management.
• Event Coordination: Support the planning and execution of F&B events, ensuring smooth operations.
• Communication And Collaboration: Act as a liaison between the F&B department and other teams.
• Compliance And Quality Assurance: Ensure adherence to hotel policies and conduct quality assurance checks.

• Diploma in Hospitality Management preferred.
• Proven administrative experience, preferably in hospitality.
• Strong Microsoft Office skills and excellent organizational abilities.
• Attention to detail and effective communication skills.
• Ability to work independently and as part of a team.

• Be part of an innovative, fast-growing international group.
• Enjoy a competitive package with significant development opportunities.
• Participate in creating memorable hospitality experiences.
• Receive excellent discounts across the Ennismore brand family.

• Prepare, transcribe, and preserve both written and computerized communications and records.
• Operate office machines and manage material storage, distribution, and accounting.
• Perform various administrative support and clerical duties, including scheduling appointments, making travel arrangements, and filing.
• Maintain close relationships with supervisors and staff, and manage their day-to-day activities.
• Generate and update spreadsheets/SharePoint and track deliverables.
• Coordinate with administrative stakeholders to ensure office operations and support senior leadership.
• Monitor financial administration and ensure compliance with policies.

• Exemplary professional attitude with strong customer service skills.
• Experience with verbal and written communication at all levels.
• Ability to support large professional teams under challenging environments.
• Knowledge of business application software for presentations and spreadsheets.
• Experience in managing teams and delivering objectives.

• Bachelor’s Degree in Business Administration or equivalent.
• 5+ years of relevant work experience in managing professional offices and support staff.
• Strong communication skills in English and Arabic.

• Prepare, transcribe, and preserve both written and computerized communications and records.
• Operate office machines and manage material storage, distribution, and accounting.
• Perform various administrative support and clerical duties, including scheduling appointments, making travel arrangements, and filing.
• Maintain close relationships with supervisors and staff, and manage their day-to-day activities.
• Generate and update spreadsheets/SharePoint and track deliverables.
• Coordinate with administrative stakeholders to ensure office operations and support senior leadership.
• Monitor financial administration and ensure compliance with policies.

• Exemplary professional attitude with strong customer service skills.
• Experience with verbal and written communication at all levels.
• Ability to support large professional teams under challenging environments.
• Knowledge of business application software for presentations and spreadsheets.
• Experience in managing teams and delivering objectives.

• Bachelor’s Degree in Business Administration or equivalent.
• 5+ years of relevant work experience in managing professional offices and support staff.
• Strong communication skills in English and Arabic.

• Assist the General Manager in managing their schedule, appointments, and meetings.
• Handle incoming and outgoing communications on behalf of the General Manager.
• Organize and maintain documents, files, and reports efficiently.
• Arrange and schedule meetings, prepare agendas, take meeting minutes, and follow up on action items.
• Coordinate travel and accommodation arrangements for the General Manager.
• Prepare and proofread reports, presentations, and correspondence.
• Assist in coordinating and tracking various projects managed by the General Manager.
• Ensure an organized office environment and maintain adequate stock of supplies.
• Maintain confidentiality regarding sensitive company information.
• Act as a point of contact between the General Manager and internal or external stakeholders.

• Bachelor's in Business Administration (BBA) or Diploma in Administrative Secretary.
• 3 years of experience as an Executive Assistant or similar role.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively.
• High school diploma or equivalent; additional qualifications as an Executive Assistant are a plus.

• Strong interpersonal skills with a friendly demeanor.
• Detail-oriented with problem-solving abilities.
• Ability to work independently and in a team environment.
• Adaptability to thrive in a fast-paced environment.

• Provide front desk coverage and greet visitors professionally.
• Assist in meeting preparations, including setting up and breaking down conference rooms.
• Manage facilities for scheduled events.
• Maintain the office's professional appearance and cleanliness.
• Assist with logistics for meetings, including room preparation.
• Stock office supplies and monitor inventory.
• Work closely with the APCO IT team.
• Deliver administrative inductions for new joiners.
• Support senior staff with calendar management, time and expense submissions, and travel coordination.
• Document creation and processing tasks.
• Assist with building access and property management.
• Arrange daily transportation schedules for drivers.
• Liaise with internal departments and manage client appointments.
• Support new business vendor registrations as required.

• Bachelor’s Degree with 1 year of relevant experience.
• Experience in advertising, PR, consulting, or financial services is a plus.
• Strong communication skills, both oral and written.
• Solution-oriented with exceptional problem-solving capabilities.
• Proficient in MS Excel, PowerPoint, and Word.

• In office duties.
• Travel is not required.
• Willing to work additional or irregular hours as needed.

• Translate various written materials such as audit reports, technical documents, correspondence, and policies from English to Chinese and vice versa with precision and clarity.
• Provide real-time interpretation services during meetings and discussions between auditors and factory staff.
• Assist auditors in understanding Chinese language documents, regulations, and cultural nuances relevant to the audit process.
• Maintain accurate records of translated documents and interpretation sessions for reference.
• Demonstrate cultural sensitivity while interacting with individuals from diverse backgrounds.

• Proficiency in English and Chinese languages with exceptional written and verbal communication skills.
• Proven experience in translation and interpretation, preferably in a corporate or industrial setting.
• Strong interpersonal skills and the ability to build rapport with individuals from different cultural backgrounds.
• Excellent attention to detail and confidentiality handling sensitive information.
• A Bachelor's degree in Translation, Linguistics, or a related field is preferred.
• Certification or accreditation in translation and interpretation is a plus.

• Administrative & Documentation:
  • Maintain and organize transportation-related records including vehicle maintenance logs and driver certifications.
  • Prepare and manage reports related to transportation activities and operational costs.
  • Assist in preparing contracts and regulatory paperwork.
  • Handle correspondence and communications related to transportation logistics.
• Logistics & Coordination:
  • Assist in scheduling company vehicles and construction equipment.
  • Coordinate the transportation of materials and personnel to and from construction sites.
  • Monitor vehicle movements and ensure efficient route planning.
  • Communicate with suppliers and construction teams for timely deliveries.
• Compliance & Safety:
  • Ensure compliance with transportation regulations.
  • Maintain safety records and assist in implementing transportation policies.
  • Support in conducting safety training for drivers.
  • Assist in handling incident reports and coordinating with insurance providers.
• General Support:
  • Manage inventory of transportation-related supplies.
  • Assist in budget tracking for transportation operations.
  • Provide administrative support to the Transportation Manager.

• Education: High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
• Experience: 3 years in an administrative role, preferably in logistics, construction, or transportation.
• Skills: Strong organizational skills, proficiency in MS Office, excellent communication abilities, knowledge of transportation regulations.
• Attention to detail and ability to handle confidential information.

• Manage incoming and outgoing communications, including phone calls, emails, and packages
• Provide administrative support to various departments and assist in project coordination
• Maintain an organized filing system for both physical and electronic documents
• Schedule appointments and meetings, ensuring all participants are informed and prepared
• Assist in the preparation of meeting materials and reports
• Manage office supplies inventory and reorder as necessary
• Help maintain a clean and organized office environment

• Bachelor's Degree in Business Administration, Office Management, or Communication
• Certified Project Management Professional (PMP)
• Certified Administrative Professional (CAP)
• CompTIA IT Fundamentals (ITF+) certification
• Microsoft Office Specialist (MOS) certification
• Previous experience in an administrative or office assistant role is a plus
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent verbal and written communication skills
• Detail-oriented with a strong focus on accuracy and quality

• Competitive salary pay scale
• Housing Allowance and Transportation Allowance
• Top Healthcare Coverage including Dental and Vision
• 13th Salary and Paid vacation time

• Manage incoming and outgoing communications, including phone calls, emails, and packages
• Provide administrative support to various departments and assist in project coordination
• Maintain an organized filing system for both physical and electronic documents
• Schedule appointments and meetings, ensuring all participants are informed and prepared
• Assist in the preparation of meeting materials and reports
• Manage office supplies inventory and reorder as necessary
• Help maintain a clean and organized office environment

• Bachelor's Degree in Business Administration, Office Management, or Communication
• Certified Project Management Professional (PMP)
• Certified Administrative Professional (CAP)
• CompTIA IT Fundamentals (ITF+) certification
• Microsoft Office Specialist (MOS) certification
• Previous experience in an administrative or office assistant role is a plus
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent verbal and written communication skills
• Detail-oriented with a strong focus on accuracy and quality

• Competitive salary pay scale
• Housing Allowance and Transportation Allowance
• Top Healthcare Coverage including Dental and Vision
• 13th Salary and Paid vacation time

We are looking for Saudi Female Receptionist with knowledge in Microsoft Office in English and Arabic.

• Enter, update, and maintain accurate data in the company’s system.
• Process invoices, purchase orders, and inventory records.
• Verify and cross-check data for accuracy and completeness.
• Generate and compile reports related to stock, sales, and orders.
• Coordinate with warehouse and sales teams to ensure data consistency.
• Assist in administrative tasks related to data management.
• Ensure confidentiality and security of company information.

• Bachelor's degree in any field.
• Minimum of 1 year experience in data entry (FMCG experience preferred).
• Freshers are welcome to apply.
• Local Iqama transfer required, with at least 3 months valid Iqama.
• Preference for Indian Nationals.

• Proficiency in MS Excel, Word, and ERP software (preferred).
• Fast and accurate typing skills.
• Strong attention to detail and analytical skills.

• Ability to handle large volumes of data efficiently.
• Good communication skills in English (Arabic is a plus).
• Team player with strong organizational skills.

• Handle and coordinate active calendars
• Schedule and confirm meetings
• Ensure file organization based on office protocol
• Provide ad hoc support around office as needed

• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite

• Ensure billing is issued as per compliance and company policy.
• Submit invoices to customers within 2 days.
• Manage customer credit limits and terms.
• Follow up with customers to ensure invoice approval.
• Communicate discrepancies and resolution timelines efficiently.
• Provide collection details to accountants for receipt application.

• Degree in Accounting or related field.
• 35 years of relevant experience.
• Proficient in MS Office and experience with ERP (SAP preferred).
• Excellent communication skills and ability to maintain client relationships.