Office & Admin Jobs in Saudi Arabia

• Handle and coordinate active calendars
• Schedule and confirm meetings
• Ensure file organization based on office protocol
• Provide ad hoc support around office as needed

• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite

• Ensure billing is issued as per compliance and company policy.
• Submit invoices to customers within 2 days.
• Manage customer credit limits and terms.
• Follow up with customers to ensure invoice approval.
• Communicate discrepancies and resolution timelines efficiently.
• Provide collection details to accountants for receipt application.

• Degree in Accounting or related field.
• 35 years of relevant experience.
• Proficient in MS Office and experience with ERP (SAP preferred).
• Excellent communication skills and ability to maintain client relationships.

• Administrative and office support activities.
• Receptionist tasks such as fielding telephone calls and directing visitors.
• Managing messenger’s log and handling various transportation and document delivery tasks.
• Archiving documents and sorting out post.
• Ordering office stationery supplies.
• Managing staff medical insurance.
• Overseeing stock and inventory of printable stationery.

• Action-oriented and a self-starter with a pleasant personality.
• Must maintain a professional demeanor even in high-stress situations.
• Excellent time management skills and ability to multi-task.
• Willingness to learn new skills and undertake additional initiatives.
• Must be able to maintain confidentiality.

• Administrative and office support activities.
• Receptionist tasks such as fielding telephone calls and directing visitors.
• Managing messenger’s log and handling various transportation and document delivery tasks.
• Archiving documents and sorting out post.
• Ordering office stationery supplies.
• Managing staff medical insurance.
• Overseeing stock and inventory of printable stationery.

• Action-oriented and a self-starter with a pleasant personality.
• Must maintain a professional demeanor even in high-stress situations.
• Excellent time management skills and ability to multi-task.
• Willingness to learn new skills and undertake additional initiatives.
• Must be able to maintain confidentiality.

Secretary to the CEO will carry on the followings:

1. Calendar Management
2. Meeting Support
3. Communication
4. Document Preparation
5. Office coordination

The candidate with Diploma/Degree and excellent command of both English and Arabic required. One year experience in the same field with knowledge of MS Office.

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute emails, correspondence memos, letters, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with internal & external stakeholders to handle requests and queries from senior managers

• Bachelor's degree from a recognized university
• Previous experience working at the Senior Management level in an international company is required
• Minimum of 2 years experience in an Administrative role
• Excellent command of written and spoken English
• Bilingual - Arabic and English
• Able to perform multiple tasks simultaneously

• Oversee office maintenance, renovations, and improvements across all branches.
• Plan and set up new branches, ensuring they are fully equipped and ready for operations.
• Regularly check branch conditions, including furniture, equipment, and overall workspace setup.
• Acquire and replace office furniture, chairs, desks, and necessary items.
• Negotiate with vendors for the best prices on office supplies, decorations, and renovations.
• Enhance office designs and layouts to foster a comfortable and professional work environment.
• Ensure all branches adhere to standard office setup and branding.
• Prepare and manage budgets for branch improvements and equipment purchases.
• Monitor expenses to maintain budget control.
• Coordinate with branch managers, suppliers, and contractors to ensure smooth project execution.
• Uphold compliance with local regulations and health and safety standards.
• Address urgent maintenance and repair requests to minimize disruptions.
• Travel frequently to inspect branch conditions and manage renovations.

• Diploma or bachelor’s degree in business administration, Facilities Management, or a related field.
• 5+ years of experience in facility management or office administration.
• Strong skills in vendor management and contract negotiation.
• Experience in furniture procurement and workspace enhancements.
• Willingness to travel regularly across Saudi Arabia.
• Knowledge of budget planning and cost control measures.
• Understanding of health, safety, and workplace regulations.
• Excellent communication and problem-solving abilities.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).

• Providing subtitles in Mongolian.
• Proofreading and editing client-provided materials.
• Conforming existing scripts and subtitle files to specifications of various clients.

• Minimum of three years of experience in translation.
• Mongolian as a mother tongue.
• Strong proficiency in English.

• Develop and implement a facility management program including preventative maintenance and life-cycle requirements.
• Conduct and document regular facility inspections.
• Ensure compliance with health and safety standards and industry codes.
• Supervise and follow-up on contracts, licenses, government requirements, rent payments, and real estate development.
• Obtain quotes and tenders from vendors and suppliers.
• Calculate and compare costs for goods and services to maximize cost-effectiveness.
• Negotiate contracts to optimize delivery and cost-saving.
• Coordinate and monitor the activities of contract suppliers.
• Manage contractor and vendor relationships.
• Manage and review service contracts to ensure facility management needs are being met.
• Verify payment and invoicing match contract pricing.
• Generate and present regular reports and reviews of facility-related budgets, finances, and contracts.
• Develop and implement cost reduction initiatives.
• Oversee environmental health and safety.
• Provide prompt responses to requests and issues from facility occupants.

• Implementing processes and tools to provide system reports.
• Maintaining and updating electronic information systems.
• Ensuring accuracy of documentation.
• Coordinating with departments for missing files.
• Performing regular audits on corporate documents.
• Handling other duties as assigned.

• Arrange travel and accommodations for rotators and visitors.
• Produce and distribute correspondence memos and letters.
• Order front office supplies and maintain inventory.
• Keep updated records of office expenses and costs.
• Perform clerical duties such as filing and photocopying.
• Assist colleagues with administrative tasks.
• Greet and welcome guests upon their arrival.
• Direct visitors to the appropriate person and office.
• Manage incoming phone calls and ensure they are screened and forwarded appropriately.
• Maintain a tidy and presentable reception area.
• Provide accurate information in-person and via phone/email.
• Maintain office security by adhering to safety procedures.
• Update calendars and schedule meetings.
• Oversee the janitorial staff.

• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficiency in MS Office.
• High school diploma or equivalent; college degree preferred.

• Oversee office maintenance, renovations, and improvements across all branches.
• Plan and set up new branches, ensuring they are fully equipped and ready for operations.
• Regularly check branch conditions, including furniture, equipment, and overall workspace setup.
• Acquire and replace office furniture, chairs, desks, and necessary items.
• Negotiate with vendors for the best prices on office supplies, decorations, and renovations.
• Enhance office designs and layouts to foster a comfortable and professional work environment.
• Ensure all branches adhere to standard office setup and branding.
• Prepare and manage budgets for branch improvements and equipment purchases.
• Monitor expenses to maintain budget control.
• Coordinate with branch managers, suppliers, and contractors to ensure smooth project execution.
• Uphold compliance with local regulations and health and safety standards.
• Address urgent maintenance and repair requests to minimize disruptions.
• Travel frequently to inspect branch conditions and manage renovations.

• Diploma or bachelor’s degree in business administration, Facilities Management, or a related field.
• 5+ years of experience in facility management or office administration.
• Strong skills in vendor management and contract negotiation.
• Experience in furniture procurement and workspace enhancements.
• Willingness to travel regularly across Saudi Arabia.
• Knowledge of budget planning and cost control measures.
• Understanding of health, safety, and workplace regulations.
• Excellent communication and problem-solving abilities.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).

• Execute assigned onshore/offshore survey operations independently.
• Communicate effectively with stakeholders, including clients and government agencies for permit-related requirements.
• Ensure correct offsets, measurements, and calibrations of positioning equipment.
• Set up and operate survey equipment, manage computations, and compile survey reports.
• Oversee quality control of data, computations, and reports.
• Supervise and train junior team members.
• Plan and execute positioning and navigation tasks on medium to high complexity projects.

• ** or Diploma in engineering/survey-related education or equivalent oil field experience.
• Minimum 5 years of relevant work experience as a senior engineer.
• Proficiency in Microsoft Office Suite, AutoCAD, and Autodesk Civil 3D; knowledge of GIS is preferred.
• Experience in MMS/Lidar survey and Bathymetric/Hydrographic surveying is advantageous.

• Providing subtitles in Mongolian.
• Proofreading and editing client-provided materials.
• Conforming existing scripts and subtitle files to specifications of various clients.

• Minimum of three years of experience in translation.
• Mongolian as a mother tongue.
• Strong proficiency in English.

• Develop and implement a facility management program including preventative maintenance and life-cycle requirements.
• Conduct and document regular facility inspections.
• Ensure compliance with health and safety standards and industry codes.
• Supervise and follow-up on contracts, licenses, government requirements, rent payments, and real estate development.
• Obtain quotes and tenders from vendors and suppliers.
• Calculate and compare costs for goods and services to maximize cost-effectiveness.
• Negotiate contracts to optimize delivery and cost-saving.
• Coordinate and monitor the activities of contract suppliers.
• Manage contractor and vendor relationships.
• Manage and review service contracts to ensure facility management needs are being met.
• Verify payment and invoicing match contract pricing.
• Generate and present regular reports and reviews of facility-related budgets, finances, and contracts.
• Develop and implement cost reduction initiatives.
• Oversee environmental health and safety.
• Provide prompt responses to requests and issues from facility occupants.

Job Opening: Admin Staff

JNK GULF is looking for a highly skilled Admin & HR Officer to oversee administrative functions within the organization.

Position Details & Requirements

Job Title: Admin Staff

Experience: 3 to 5 years (Minimum 2 years of experience in Saudi Arabia is required)

Education: Bachelor’s degree in Business Administration, Human Resources, Accounting, or a related field

Preferred Qualifications:

• Strong knowledge of Saudi labor laws and HR management

• Proficiency in English

• Experience with ERP systems (*, SAP)

• Candidates with accounting knowledge will be given preference

Key Responsibilities

• Oversee administrative tasks and ensure efficient office operations

• Ensure compliance with Saudi labor laws and company policies

• Provide accounting and finance-related administrative support

Employment Details

• Location: Al Jubail, Saudi Arabia

• Employment Type: Full-time

• Salary: Based on experience and qualifications

How to Apply

• Required Documents: English Resume (CV)

• Application Method: Submit via email to (j@******************)

• Collect outstanding debts from clients and follow up on overdue accounts.
• Communicate with clients to ensure payment of outstanding amounts.
• Provide weekly and monthly reports on collections status.
• Handle invoices and related documents, ensuring their accuracy.
• Resolve any payment or invoicing issues that may arise.
• Build and maintain strong client relationships to facilitate future collections.

• Must be a Saudi national.
• Previous experience in debt collection from clients in healthcare or commercial sectors.
• Strong communication skills and ability to handle difficult situations.