وظائف سكرتير تنفيذي بدوام كامل

Join ALAQTAR as an Executive Secretary!
We are searching for a competent Executive Secretary to support high-ranking officials within our organization. Your role will be pivotal in organizing and maintaining the executive’s schedule while performing a variety of essential administrative tasks. Executive secretaries must exhibit quick professionalism, excellent time-management, and multitasking skills. Your diligence and competence will empower executives to focus on their managerial responsibilities without concern for other tasks, thus contributing to the overall efficiency of the business.

Responsibilities:

• Maintain the executive’s agenda and assist in planning appointments, board meetings, and conferences.
• Attend meetings and keep detailed minutes.
• Receive and screen phone calls, redirecting them appropriately.
• Handle and prioritize all incoming or outgoing correspondence (e-mail, letters, packages, etc.).
• Make travel arrangements for executives.
• Manage confidential documents while ensuring their security.
• Prepare invoices or financial statements and assist in bookkeeping tasks.
• Monitor office supplies and negotiate terms with suppliers to ensure cost-effective ordering.
• Maintain electronic and paper records for easy accessibility.
• Conduct research and prepare presentations or reports as assigned.

Join our team as an Executive Secretary!
We are looking for a highly skilled Executive Secretary to support our managerial team in Jubail, KSA. This role is crucial for ensuring smooth operation within our petrochemical/oil company.

Key Responsibilities:

• Provide administrative assistance to the management team.
• Manage document control and filing efficiently.
• Maintain schedules, prepare reports, and handle correspondence.

Requirements:

• Minimum of 8 years of experience in an administrative assistant role within a petrochemical or oil company.
• Advanced proficiency in Microsoft Office applications, especially Excel and PowerPoint.
• Familiarity with SAP, focusing on PR/PO creation.
• Excellent command of the English language.

Package:
- Gross Salary: SAR 5000 - SAR 6000 (including HRA and TRA)
- Contract Duration: 1 year, renewable
- Duty Hours: 8 hours per day
- Other Benefits: As per Saudi law

If you meet the qualifications and are interested in this opportunity, please send your CV along with a copy of your professional classification to h@************.

Join our team as an Executive Secretary!
As an Executive Secretary at Jobskey Consultancy, you will provide high-level administrative support to the Chief Operating Officer (COO), ensuring the smooth operation of the office. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion.

Key Responsibilities:

• Manage the COO's calendar, schedule meetings, and coordinate travel arrangements.
• Serve as the primary point of contact between the COO and internal/external stakeholders, handling correspondence with discretion.
• Prepare and manage reports, presentations, and other documents required by the COO.
• Organize and coordinate meetings, including setting agendas, taking minutes, and following up on action items.
• Handle sensitive information with the utmost confidentiality and professionalism.
• Ensure the efficient operation of the office, including managing supplies and coordinating with other administrative staff.

Key Skills and Qualifications:

• Proven experience as an executive secretary or in a similar administrative role, preferably supporting senior executives.
• Bachelor's degree in Business Administration, Management, or a related field.
• Excellent verbal and written communication skills.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to handle confidential information with discretion.
• Understanding of East Asian business practices and cultural nuances is preferred.

Join our team as an Executive Secretary!
We are seeking a highly skilled Executive Secretary to support our managerial positions in the petrochemical/oil industry. This position is based in Jubail, KSA, and offers a contract of 1 year, renewable.

Key Responsibilities:
- Provide administrative support to management
- Manage document control and filing systems
- Assist in PR/PO creation using SAP

Requirements:
- Minimum of 8 years of experience in an administrative role within the petrochemical/oil sector
- Advanced proficiency in Microsoft Office, especially Excel and PowerPoint
- Excellent command of the English language

Package:
- Gross salary of 5500 SAR monthly (including HRA and TRA) with benefits as per Saudi law

Working Hours:
- 8 hours per day

If you meet the requirements and are interested in this opportunity, please send your CV along with a copy of your professional classification.

Join KAFAAT Recruitment as an Executive Secretary!
We are seeking an experienced and skilled professional to provide high-level administrative support to senior executives and management, ensuring the smooth operation of daily activities.

Key Responsibilities:

• Administrative Support:
  • Manage the executive’s calendar, schedule appointments, and prioritize tasks.
  • Coordinate and arrange meetings, conferences, and events.
  • Handle confidential and sensitive information with discretion.
• Communication:
  • Act as a liaison between executives, internal teams, clients, and stakeholders.
  • Screen and manage incoming calls, emails, and mail.
  • Draft, proofread, and edit internal and external communications on behalf of executives.
• Document Management:
  • Prepare reports, presentations, and other documents as required.
  • Maintain organized records, files, and office documentation.
  • Assist in the preparation and management of executive correspondence and presentations.
• Travel Coordination:
  • Make travel arrangements, including flights, accommodations, and transportation.
  • Prepare detailed itineraries and assist with travel-related logistics.
• Meeting and Event Coordination:
  • Organize and attend meetings, taking minutes and ensuring timely follow-up on action items.
  • Coordinate company events, conferences, and team-building activities.
• Task Management:
  • Assist with project management tasks, including tracking deadlines and ensuring key deliverables are met.
  • Handle day-to-day administrative tasks to support the executive's workflow.
• Office Management:
  • Oversee office supplies and maintain a tidy, functional work environment.
  • Liaise with vendors, contractors, and other external partners as needed.

Qualifications:

• Education: Bachelor’s degree in Business Administration, Office Management, or a related field (preferred).
• Experience: Proven experience (3+ years) as an Executive Assistant, Secretary, or in a similar role supporting senior management.
• Skills: Excellent organizational and multitasking abilities, strong communication skills, high level of proficiency with office software, strong attention to detail, ability to work independently and as part of a team, and high degree of discretion and confidentiality.

Join 360Solutions as an Executive Secretary!
We are seeking a highly organized and professional Executive Secretary to manage the daily operations of the executive office. In this role, you will support the Executive Director while ensuring smooth communication and coordination within the team.

Responsibilities:

• Manage the executive director’s schedule, organize meetings and calls.
• Prepare reports, correspondence, and presentations professionally.
• Follow up on decisions and instructions from the executive director.
• Receive visitors and telephone calls, responding to correspondence politely.
• Organize and maintain administrative and confidential files and records.
• Coordinate travel bookings and accommodations for executives.
• Oversee the execution of administrative projects and provide logistical support.
• Document meeting minutes and follow up on action items.
• Manage office supplies and procurement related to administrative tasks.

Required Skills and Qualifications:

• Fluency in English (reading, writing, and speaking).
• Strong organizational skills with the ability to prioritize tasks.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Ability to work under pressure and meet deadlines.
• Professional demeanor with strong interpersonal skills.
• Analytical skills and the ability to prepare precise reports.

Educational Qualifications and Experience:

• Diploma or Bachelor’s degree in Business Administration or related field.
• Minimum of 1 year of experience in a similar role.
• Professional certifications in office management or executive secretarial services are preferred.