Purchasing Representative📣 Job Ad

Join Our Team as a Purchasing Officer
We are seeking a proactive and detail-oriented Purchasing Officer to join our procurement team at H. M. Al Rugaib & Sons Trading Co. As a Purchasing Officer, you will play a crucial role in sourcing, negotiating, and purchasing materials, products, and services in a timely and cost-effective manner, ensuring quality and compliance with our company's standards.

Key Responsibilities:

• Source and evaluate suppliers based on price, quality, and delivery performance.
• Prepare and process purchase orders in line with company policies.
• Maintain accurate records of purchases, pricing, and inventory levels.
• Monitor supplier performance and resolve issues related to quality or delays.
• Coordinate with internal departments to identify purchasing needs.
• Ensure all procurement activities comply with approved budgets and guidelines.
• Conduct market research to stay informed about trends and alternative suppliers.
• Negotiate prices, terms, and contracts with vendors.
• Follow up on order status to ensure timely delivery.
• Build and maintain strong vendor and stakeholder relationships.

Qualifications:

• Bachelor’s degree in Supply Chain, Business Administration, or a related field.
• Excellent negotiation and communication skills.
• Proficiency in procurement software and Microsoft Office tools.
• Strong understanding of supply chain and inventory management principles.
• High attention to detail and ability to manage pressure and deadlines.

The purpose of the job:
To carry out all purchasing operations for the company's projects and needs for materials and supplies, ensuring timely delivery at the best quality and price, supporting the workflow in engineering and contracting projects.

Tasks and Responsibilities:

• Conduct daily purchasing operations for construction materials, equipment, and related technical services
• Communicate and negotiate with suppliers and contractors to obtain the best prices and payment terms
• Prepare price quotation requests, analyze them, and provide appropriate recommendations
• Ensure suppliers comply with the required technical specifications and schedules
• Coordinate with technical and engineering departments to determine project needs
• Review contracts and invoices to ensure they match the agreed terms
• Follow up with relevant authorities to ensure timely delivery of materials
• Adhere to the company's approved purchasing policies and procedures
• Maintain an accurate database of approved suppliers and evaluate their performance periodically

Required Qualifications:

• Experience in purchasing, preferably in the contracting or engineering consulting sector
• Good knowledge of construction materials and technical specifications
• Strong negotiation skills and ability to analyze offers
• Familiarity with electronic purchasing systems and project management software
• Valid driving license (if the job requires field travel)

Position Overview
We are looking for a Techno-Commercial Sales Engineer with strong technical and commercial expertise in electro-mechanical products. The candidate must have at least 5 years of local Saudi experience, combining product compliance knowledge, AutoCAD skills, and consultant approvals with sales growth, negotiation, and margin management. This role requires a balance of engineering know-how and business development ability to support our projects and expand market presence.

Key Responsibilities

• Identify, pursue, and close sales opportunities for electro-mechanical products in Saudi Arabia.
• Prepare techno-commercial offers, quotations, and tenders ensuring profitability and compliance.
• Negotiate contracts, pricing, and payment terms with clients.
• Achieve sales targets and maintain long-term client relationships.

Technical Support & Compliance

• Prepare and review product compliance documents (SASO, Aramco, WRAS, NSF, etc.).
• Support consultants/contractors with technical clarifications and approvals.
• Provide pre-sales technical guidance and post-sales technical support.

Design & Documentation

• Prepare AutoCAD drawings, BOQs, and shop drawings when required.
• Assist in preparing method statements and compliance submittals.
• Ensure technical accuracy in all proposals.

Commercial & Coordination

• Liaise with procurement and logistics for material delivery in line with contract requirements.
• Monitor market trends, competitor activities, and pricing strategies.
• Ensure offers are both technically sound and commercially competitive.
• Support finance team in collections and payment follow-ups.

Qualifications & Requirements

• Education: Bachelor’s Degree in Mechanical (Electro-Mechanical preferred).
• Experience: Minimum 5 years local Saudi experience in techno-commercial sales of electro-mechanical products.
• Licensing & Registration: Must hold a valid Saudi Driving License and be registered with the Saudi Council of Engineers (SCE).
• Technical Skills: Strong knowledge of compliance standards (SASO, Aramco, WRAS, NSF, etc.) and proficiency in AutoCAD.
• Commercial Skills: Negotiation, pricing, and margin management skills, experienced in preparing competitive bids.
• Soft Skills: Excellent communication and presentation skills (English essential, Arabic an advantage), ability to manage multiple projects, and client relationship management.

Compensation & Benefits
Competitive base salary + sales incentives. Housing & transportation allowance. Medical insurance. Annual leave and benefits as per Saudi Labor Law.