Receptionist📣 Job Ad

Join Our Dynamic Team!
We are proud to be one of the leading firms in the oil & energy sector, and we’re currently expanding our team. We are looking for a Receptionist and Administration who is organized, proactive, and ready to grow within a dynamic work environment. If you're a passionate self-starter, this is an excellent opportunity to kick-start or develop your professional career.

Key Responsibilities:

• Greet and assist visitors, manage incoming calls, and provide general administrative support to ensure smooth office operations.
• Schedule meetings, appointments, and maintain office calendars.
• Perform day-to-day administrative duties including filing, typing, copying, scanning, and binding of documents.
• Manage office supplies inventory – monitor stock levels, place orders, and follow up on deliveries.
• Maintain petty cash and ensure proper documentation of all transactions.
• Enter data into ERP systems and maintain accurate and up-to-date records.
• Prepare letters, memos, presentations, and reports as required.
• Assist in HR and admin-related tasks such as maintaining employee records, coordinating onboarding formalities, and updating attendance registers.
• Coordinate with vendors, service providers, and maintenance teams for office facilities management.
• Handle travel arrangements, hotel bookings, and transport coordination for staff when required.
• Support internal teams by coordinating across departments to ensure timely completion of administrative and operational tasks.
• Ensure the reception area and common office areas are clean, professional, and well maintained.
• Contribute to the team’s efficiency and effectiveness through strong communication and organizational skills.

Qualifications & Skills:
Education & Experience:

• Bachelor’s degree or diploma in Business Administration, Office Management, or a related field.
• 2–3 years of experience in a similar administrative or front office role with Good ERP knowledge may also apply.

Technical Skills:

• Proficient in MS Office (Word, Excel, Outlook).
• Experience with ERP systems or willingness to learn.
• Basic knowledge of office equipment (printers, scanners, PBX systems).

Soft Skills:

• Excellent verbal and written communication skills.
• Strong time management, multitasking, and organizational abilities.
• Professional appearance and demeanor.
• High level of integrity and attention to detail.
• Ability to handle confidential information with discretion.

Join Aman International Engineering Consultancy as a Front Desk Receptionist!
We are a leading provider of fire protection and code consulting services, dedicated to ensuring the safety and compliance of building projects. As a Front Desk Receptionist, you will be the first point of contact for our clients, visitors, and internal teams, playing a crucial role in creating a welcoming environment and supporting daily office operations in our fast-paced engineering consultancy.

Responsibilities:

• Welcome and assist clients, visitors, and contractors in a professional manner.
• Manage phone calls, inquiries, and direct communication to relevant departments.
• Maintain an organized and presentable reception area and meeting rooms.
• Handle emails, courier services, and general correspondence.
• Support meeting scheduling, appointment coordination, and room bookings.
• Assist with administrative duties such as filing, scanning, and data entry.
• Coordinate visitor access, ID badges, and basic safety protocols.
• Monitor office supplies and support procurement when needed.
• Collaborate with HR, Operations, and Engineering teams to ensure smooth workflow.

Qualifications:

• Diploma or Bachelor’s degree in Business Administration, Office Management, or related field.
• Previous experience in reception or administrative roles (experience in engineering, construction, or consultancy is a plus).
• Strong communication skills in English and Arabic.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Presentable, organized, and detail-oriented with strong multitasking abilities.
• Professional attitude, excellent customer service skills, and ability to work under pressure.

Become a part of our team and contribute to our mission of providing exceptional fire protection and consulting services!

-Experience of at least one or two years or more in the salon and spa
-Knowledge of booking systems like Fresh
-Computer skills
-Proficiency in the English language

Coordinating calls - bookings - employee schedules
Receiving clients and handling notes and complaints
Following up on daily revenues and communicating with suppliers
Daily content shooting for social media accounts