Administrative Assistant📣 Job Ad

Administrative Assistant
A leading industrial solutions company is seeking an organised and proactive Administrative Assistant to support daily office operations in Dammam. This position plays a key role in ensuring efficient administrative and clerical processes across departments, maintaining smooth communication, and supporting HR and operational functions.

Key Responsibilities:

• Welcome and assist visitors, manage incoming calls, and handle correspondence efficiently.
• Coordinate meetings, appointments, and maintain office calendars.
• Perform general administrative duties including filing, typing, scanning, copying, and document binding.
• Maintain office supplies by tracking stock levels, raising purchase requests, and following up on deliveries.
• Handle petty cash transactions with accurate documentation and accountability.
• Input and maintain accurate data in ERP systems for administrative and operational use.
• Prepare letters, reports, presentations, and internal communications as required.
• Support HR activities such as employee record management, onboarding coordination, and attendance tracking.
• Coordinate with vendors, maintenance teams, and service providers to ensure smooth office operations.
• Arrange travel logistics including hotel bookings, transportation, and ticketing when necessary.
• Ensure the reception area and common spaces remain tidy and professional.
• Support cross-departmental coordination to ensure timely completion of administrative tasks.

Requirements:

• Bachelor’s degree or diploma in Business Administration, Office Management, or a related field.
• Minimum of 2–3 years’ experience in an administrative role.
• Experience using ERP systems (any platform).
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Basic knowledge of office equipment such as printers, scanners, and PBX systems.
• Excellent communication skills in English and Arabic.
• Strong organisational, multitasking, and time management skills.
• Professional, reliable, and customer-focused attitude.
• High attention to detail and ability to maintain confidentiality.

Join Our Team as an Administrative Assistant!
At Worley, we are building a diverse, inclusive, and respectful workplace where everyone feels they belong. We are a global professional services company specializing in energy, chemicals, and resources. As an Administrative Assistant, you'll play a critical role in supporting our project teams and contributing to our mission of delivering sustainable change.

Main Responsibilities:

• Assist project teams with document preparation and formatting using company templates, including reports, presentations, and correspondence.
• Prepare minutes of meetings for Project Managers and Functional Leads.
• Coordinate project events and facilitate inductions.
• Manage incoming and outgoing mail and general administration duties.
• Assist with meeting room bookings and catering orders.
• Maintain project database spreadsheets and ensure they are up to date.
• Provide team members with project-related information and assist in research as needed.

Qualifications:

• Excellent written and verbal communication skills.
• Experience with Microsoft Office suite, particularly Word and Excel.
• Able to operate in a team environment with minimum supervision.
• Familiarity with engineering background is advantageous.

If you're ready to contribute to impactful projects and be part of a company that's at the forefront of the energy transition, apply now!

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