Administrative Assistant

About the Role
At Air Products, our purpose is to bring people together to reimagine what’s possible, collaborate and innovate solutions to the world’s most significant energy and environmental sustainability challenges. We invite you to join us as we embark on building tomorrow together by being the safest, most diverse, and most profitable industrial gas company in the world.

Principal Accountabilities:

• Ensure the safety aspects for the position are executed by utilizing the APQ Basic Safety Practice program, including office safety audits and safety work permits.
• Comply with APQ and local safety, health, and environment standards.
• Manage the Site Leadership’s calendars and their direct reports, schedule meetings, and take meeting minutes when required.
• Assist with daily, weekly, monthly, and yearly reports.
• Develop Excel, Power Point, and Word Documents for meetings and correspondence.
• Utilize SAP for travel management, purchase requisitions, and timesheet management.
• Prepare and control support of monthly expenses, organize team events, and assist with booking reservations.
• Supervise company car needs and manage contracts for support services.
• Coordinate with Government Relations Office to ensure site employee government documents are current.

Minimum Requirements and Qualifications:

• A 2-year diploma or higher in Business Administration or a Technical Field.
• A minimum of 5 years’ experience in an Administration Assistant function or equivalent.
• Awareness of Quality, Occupational Health & Safety principles.
• Demonstrated leadership, interpersonal and teamwork skills.
• Strong oral and written communication skills in English.
• Knowledge of computer-based applications, particularly Microsoft Office.

Administrative Assistant
A leading industrial solutions company is seeking an organised and proactive Administrative Assistant to support daily office operations in Dammam. This position plays a key role in ensuring efficient administrative and clerical processes across departments, maintaining smooth communication, and supporting HR and operational functions.

Key Responsibilities:

• Welcome and assist visitors, manage incoming calls, and handle correspondence efficiently.
• Coordinate meetings, appointments, and maintain office calendars.
• Perform general administrative duties including filing, typing, scanning, copying, and document binding.
• Maintain office supplies by tracking stock levels, raising purchase requests, and following up on deliveries.
• Handle petty cash transactions with accurate documentation and accountability.
• Input and maintain accurate data in ERP systems for administrative and operational use.
• Prepare letters, reports, presentations, and internal communications as required.
• Support HR activities such as employee record management, onboarding coordination, and attendance tracking.
• Coordinate with vendors, maintenance teams, and service providers to ensure smooth office operations.
• Arrange travel logistics including hotel bookings, transportation, and ticketing when necessary.
• Ensure the reception area and common spaces remain tidy and professional.
• Support cross-departmental coordination to ensure timely completion of administrative tasks.

Requirements:

• Bachelor’s degree or diploma in Business Administration, Office Management, or a related field.
• Minimum of 2–3 years’ experience in an administrative role.
• Experience using ERP systems (any platform).
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Basic knowledge of office equipment such as printers, scanners, and PBX systems.
• Excellent communication skills in English and Arabic.
• Strong organisational, multitasking, and time management skills.
• Professional, reliable, and customer-focused attitude.
• High attention to detail and ability to maintain confidentiality.

Working on the Ejjar platform to register new properties and units, then create electronic contracts, authenticate them, and follow up with tenants to document and renew them. Following up on tenant statements and contacting tenants to collect due rents. Communicating with real estate offices to showcase the vacant apartments and shops they have, and to know their vacancies for us to display. Displaying properties and apartments on websites after applying the regulations in force in the Kingdom. Weekly auditing of the bank account to verify all transfers received from tenants and the Ejjar platform. Receiving maintenance requests and coordinating with the maintenance department to accomplish them and follow up on the task until completion.