Administrative Manger📣 Job Ad

DRIVING CONNECTIVITY
Chart your Course with PIL.

With over 55 years of leadership in the global shipping industry, Pacific International Lines (PIL) is looking for proactive individuals to drive innovation and sustainable shipping solutions. If you’re fuelled by pioneering ideas, enjoy challenging the status quo, and are determined to make a significant impact, PIL wants you as a part of our dynamic community of maritime professionals.

Get On Board for a Dynamic and Purposeful Career
We are seeking an experienced Administration Manager to oversee all administrative functions for our Dammam operations. This role ensures compliance with local regulations, manages government portals (such as Qiwa, GOSI, Muqeem), and supports smooth office operations. The ideal candidate will have strong knowledge of Saudi labor laws and government processes, excellent organizational skills, and the ability to manage multiple priorities effectively.

Key Responsibilities

• Government & Regulatory Compliance:
  • Manage all activities on Saudi government portals (Qiwa, GOSI, Muqeem, Chamber of Commerce, Ministry of Labor).
  • Ensure timely processing of work permits, visa renewals, Saudization requirements, and other regulatory obligations.
  • Maintain accurate records for compliance audits and inspections.
• Administrative Operations:
  • Oversee day-to-day office administration, including facilities management, procurement, and vendor coordination.
  • Manage document control and ensure proper filing of contracts, licenses, and official correspondence.
  • Coordinate with HR for onboarding, employee transfers, and exit formalities in line with Saudi labor laws.
• Financial & Reporting Support:
  • Monitor administrative budgets and control costs effectively.
  • Prepare periodic reports on compliance status, operational efficiency, and administrative KPIs.
• Stakeholder Coordination:
  • Liaise with internal teams and external authorities to resolve administrative issues promptly.
  • Support management in implementing company policies and ensuring adherence to local regulations.

Must Have

• Bachelor’s degree in Business Administration or related field.
• Minimum 5–7 years of experience in administration, preferably in shipping, logistics, or multinational companies.
• Strong knowledge of Saudi labor laws and government portals (Qiwa, GOSI, Muqeem).
• Excellent organizational and problem-solving skills.
• Proficiency in MS Office and ERP systems.
• Fluency in English and Arabic is required.

We Value

• Strategic thinking and the ability to drive continuous improvement initiatives.
• Exceptional organizational skills and attention to detail.
• Strong negotiation skills for managing vendor and supplier relationships.
• Ability to work collaboratively in a fast-paced environment.
• Knowledge of the shipping and logistics industry.

Why Join Us

• Be part of a leading global carrier with a strong focus on sustainability and innovation.
• Work in a dynamic and collaborative environment.
• Enjoy opportunities for professional growth and development.

Join FLASH DIAMOND as an Accountant!
We are seeking a detail-oriented and proactive Accountant to manage our financial transactions at FLASH DIAMOND, located in Dammam.

Role Responsibilities:

• Manage financial transactions and ensure compliance with accounting regulations.
• Prepare financial statements and analyze financial data.
• Support month-end and year-end close processes.
• Reconcile accounts and manage accounts payable and receivable.
• Process payroll and prepare tax returns.
• Collaborate with other departments for accurate financial reporting.
• Provide financial insights for decision-making.

Qualifications:

• Strong knowledge of accounting principles, financial regulations, and standards.
• Proficiency in accounting software and Microsoft Excel.
• Experience with financial statement preparation, account reconciliation, and tax return preparation.
• Excellent analytical skills and attention to detail.
• Strong organizational and time management skills.
• Ability to work independently and as part of a team.
• Bachelor’s degree in Accounting, Finance, or a related field.
• Professional certification such as CPA or CMA is a plus.

Join Knowledge Management Research Centre as a B2B Training Sales Specialist!

We are at the forefront of providing innovative training programs that focus on:

• Knowledge Management
• Artificial Intelligence
• Future Skills
• Human Resources Development
• Digital Transformation
• Leadership Skills

As a B2B Training Sales Specialist, you will lead our marketing efforts for training courses aimed at both governmental and private institutions. This is an exciting opportunity to grow our brand in the dynamic training landscape of Saudi Arabia.

Key Responsibilities:

• Develop and implement a targeted B2B sales strategy.
• Build strong relationships with HR and training managers.
• Market training programs and workshops focused on AI and knowledge management.
• Identify potential clients and convert them into actual training opportunities.
• Prepare and present compelling training proposals.
• Manage sales processes from initial contact to contract signing.
• Achieve monthly and yearly sales targets.
• Represent the institute at meetings, events, and exhibitions.
• Develop strategic partnerships with training centers and governmental agencies.

Required Skills and Experience:

• 2-5 years of experience in marketing training courses or professional services.
• Excellent negotiation skills and deal closure capabilities.
• Strong knowledge of the training and development sector in Saudi Arabia.
• Ability to design attractive corporate training packages.
• Exceptional presentation and communication skills.
• Familiarity with CRM systems and sales tracking.

Desirable Knowledge:

• Knowledge Management
• Artificial Intelligence
• Digital Transformation

Personal Attributes:

• Charismatic and persuasive personality.
• Aptitude for building extensive professional networks.
• Proactive and able to work independently.
• Strong follow-up skills and determination to meet objectives.
• Creative thinker with the ability to propose new training pathways.

Benefits:

• Competitive fixed salary + attractive commission structure.
• A professional environment that encourages development.
• Opportunities for internal training and development in AI & Knowledge Management.
• Potential for promotion to Business Development Manager.

Join us and help shape the future of knowledge and leadership in Saudi Arabia!