Administrative Manger📣 Job Ad

DRIVING CONNECTIVITY
Chart your Course with PIL.

With over 55 years of leadership in the global shipping industry, Pacific International Lines (PIL) is looking for proactive individuals to drive innovation and sustainable shipping solutions. If you’re fuelled by pioneering ideas, enjoy challenging the status quo, and are determined to make a significant impact, PIL wants you as a part of our dynamic community of maritime professionals.

Get On Board for a Dynamic and Purposeful Career
We are seeking an experienced Administration Manager to oversee all administrative functions for our Dammam operations. This role ensures compliance with local regulations, manages government portals (such as Qiwa, GOSI, Muqeem), and supports smooth office operations. The ideal candidate will have strong knowledge of Saudi labor laws and government processes, excellent organizational skills, and the ability to manage multiple priorities effectively.

Key Responsibilities

• Government & Regulatory Compliance:
  • Manage all activities on Saudi government portals (Qiwa, GOSI, Muqeem, Chamber of Commerce, Ministry of Labor).
  • Ensure timely processing of work permits, visa renewals, Saudization requirements, and other regulatory obligations.
  • Maintain accurate records for compliance audits and inspections.
• Administrative Operations:
  • Oversee day-to-day office administration, including facilities management, procurement, and vendor coordination.
  • Manage document control and ensure proper filing of contracts, licenses, and official correspondence.
  • Coordinate with HR for onboarding, employee transfers, and exit formalities in line with Saudi labor laws.
• Financial & Reporting Support:
  • Monitor administrative budgets and control costs effectively.
  • Prepare periodic reports on compliance status, operational efficiency, and administrative KPIs.
• Stakeholder Coordination:
  • Liaise with internal teams and external authorities to resolve administrative issues promptly.
  • Support management in implementing company policies and ensuring adherence to local regulations.

Must Have

• Bachelor’s degree in Business Administration or related field.
• Minimum 5–7 years of experience in administration, preferably in shipping, logistics, or multinational companies.
• Strong knowledge of Saudi labor laws and government portals (Qiwa, GOSI, Muqeem).
• Excellent organizational and problem-solving skills.
• Proficiency in MS Office and ERP systems.
• Fluency in English and Arabic is required.

We Value

• Strategic thinking and the ability to drive continuous improvement initiatives.
• Exceptional organizational skills and attention to detail.
• Strong negotiation skills for managing vendor and supplier relationships.
• Ability to work collaboratively in a fast-paced environment.
• Knowledge of the shipping and logistics industry.

Why Join Us

• Be part of a leading global carrier with a strong focus on sustainability and innovation.
• Work in a dynamic and collaborative environment.
• Enjoy opportunities for professional growth and development.

Join Our Team as an Administration Manager
As a leader in the global shipping industry, Pacific International Lines (PIL) is seeking a proactive Administration Manager to oversee all administrative functions for our Dammam operations. With over 55 years of experience, you will be part of a dynamic community dedicated to driving innovation and sustainable shipping solutions.

Key Responsibilities:

• Government & Regulatory Compliance:
  Manage activities on Saudi government portals (Qiwa, GOSI, Muqeem) ensuring compliance with local regulations and timely processing of essential documents.
• Administrative Operations:
  Oversee day-to-day administration tasks, including facilities management and procurement.
• Financial & Reporting Support:
  Monitor budgets, prepare reports on compliance and operational efficiency.
• Stakeholder Coordination:
  Work with internal teams and external authorities to resolve issues promptly.

Must Have:

• Bachelor’s degree in Business Administration or related field.
• 5–7 years of experience in administration, ideally in shipping or logistics.
• Strong knowledge of Saudi labor laws and government processes.
• Fluency in English and Arabic.

Why Join Us:
Be a part of a leading global carrier known for its innovative and sustainable practices. We offer opportunities for growth and a collaborative work environment.

Join MELCO as a Sales Executive!
Are you ready to make a significant impact in the workplace safety sector? MELCO (Master Equipment Limited Company), established in 2025 in Dammam, specializes in providing high-quality personal protective equipment (PPE) and workplace safety solutions in Saudi Arabia. We are committed to fostering a culture of safety and empowering businesses with innovative solutions.

Role Overview:
As a Sales Executive, your primary responsibility will be to identify and pursue new business opportunities while building and maintaining client relationships. You will achieve sales targets through strategic planning and engagement by:

• Conducting market research to identify potential clients.
• Presenting customized solutions that meet client needs.
• Negotiating contracts and agreements.
• Collaborating with internal teams to ensure customer satisfaction.
• Analyzing market trends to enhance sales strategies.

Qualifications:
To be successful in this role, you should have:

• Proven experience in sales, business development, and customer relationship management.
• Strong negotiation, communication, and interpersonal skills.
• Knowledge of personal protective equipment (PPE) and workplace safety solutions is an advantage.
• Proficiency in market research and strategic planning.
• The ability to work independently and as part of a team.
• Fluency in English and Arabic is highly preferred.
• A Bachelor's degree in Business Administration, Marketing, Sales, or a related field.
• Familiarity with Saudi market dynamics and understanding of Saudi Vision 2030 is a plus.

If you are passionate about workplace safety and possess the required skills and qualifications, we would love to hear from you!