Administrative Manger📣 Job Ad

DRIVING CONNECTIVITY
Chart your Course with PIL.

With over 55 years of leadership in the global shipping industry, Pacific International Lines (PIL) is looking for proactive individuals to drive innovation and sustainable shipping solutions. If you’re fuelled by pioneering ideas, enjoy challenging the status quo, and are determined to make a significant impact, PIL wants you as a part of our dynamic community of maritime professionals.

Get On Board for a Dynamic and Purposeful Career
We are seeking an experienced Administration Manager to oversee all administrative functions for our Dammam operations. This role ensures compliance with local regulations, manages government portals (such as Qiwa, GOSI, Muqeem), and supports smooth office operations. The ideal candidate will have strong knowledge of Saudi labor laws and government processes, excellent organizational skills, and the ability to manage multiple priorities effectively.

Key Responsibilities

• Government & Regulatory Compliance:
  • Manage all activities on Saudi government portals (Qiwa, GOSI, Muqeem, Chamber of Commerce, Ministry of Labor).
  • Ensure timely processing of work permits, visa renewals, Saudization requirements, and other regulatory obligations.
  • Maintain accurate records for compliance audits and inspections.
• Administrative Operations:
  • Oversee day-to-day office administration, including facilities management, procurement, and vendor coordination.
  • Manage document control and ensure proper filing of contracts, licenses, and official correspondence.
  • Coordinate with HR for onboarding, employee transfers, and exit formalities in line with Saudi labor laws.
• Financial & Reporting Support:
  • Monitor administrative budgets and control costs effectively.
  • Prepare periodic reports on compliance status, operational efficiency, and administrative KPIs.
• Stakeholder Coordination:
  • Liaise with internal teams and external authorities to resolve administrative issues promptly.
  • Support management in implementing company policies and ensuring adherence to local regulations.

Must Have

• Bachelor’s degree in Business Administration or related field.
• Minimum 5–7 years of experience in administration, preferably in shipping, logistics, or multinational companies.
• Strong knowledge of Saudi labor laws and government portals (Qiwa, GOSI, Muqeem).
• Excellent organizational and problem-solving skills.
• Proficiency in MS Office and ERP systems.
• Fluency in English and Arabic is required.

We Value

• Strategic thinking and the ability to drive continuous improvement initiatives.
• Exceptional organizational skills and attention to detail.
• Strong negotiation skills for managing vendor and supplier relationships.
• Ability to work collaboratively in a fast-paced environment.
• Knowledge of the shipping and logistics industry.

Why Join Us

• Be part of a leading global carrier with a strong focus on sustainability and innovation.
• Work in a dynamic and collaborative environment.
• Enjoy opportunities for professional growth and development.

Join Our Team as an Administration Manager
As a leader in the global shipping industry, Pacific International Lines (PIL) is seeking a proactive Administration Manager to oversee all administrative functions for our Dammam operations. With over 55 years of experience, you will be part of a dynamic community dedicated to driving innovation and sustainable shipping solutions.

Key Responsibilities:

• Government & Regulatory Compliance:
  Manage activities on Saudi government portals (Qiwa, GOSI, Muqeem) ensuring compliance with local regulations and timely processing of essential documents.
• Administrative Operations:
  Oversee day-to-day administration tasks, including facilities management and procurement.
• Financial & Reporting Support:
  Monitor budgets, prepare reports on compliance and operational efficiency.
• Stakeholder Coordination:
  Work with internal teams and external authorities to resolve issues promptly.

Must Have:

• Bachelor’s degree in Business Administration or related field.
• 5–7 years of experience in administration, ideally in shipping or logistics.
• Strong knowledge of Saudi labor laws and government processes.
• Fluency in English and Arabic.

Why Join Us:
Be a part of a leading global carrier known for its innovative and sustainable practices. We offer opportunities for growth and a collaborative work environment.

Join Machinser Group as a Sales Executive!
Machinser Group, a leading Odoo Silver Partner, is at the forefront of delivering innovative ERP and CRM solutions across Saudi Arabia. We are experiencing rapid growth and are eager to expand our sales operations within the KSA market. This is your opportunity to be part of a dynamic team that is redefining business solutions through technology.

Role Overview:
We are looking for a driven Software Sales Executive who is a Saudi National. In this role, you will:

• Identify potential clients.
• Present our ERP and CRM solutions effectively.
• Achieve monthly sales targets.

This position requires strong communication skills, professionalism, and a passion for technology-driven solutions.

Ideal Candidate:
You will be a great fit if you:

• Are a Saudi citizen fluent in Arabic and proficient in English.
• Have at least 1 year of experience in sales, preferably in IT or software solutions.
• Possess excellent communication and negotiation abilities.
• Are motivated by performance-based incentives and target-driven.
• Understand ERP, CRM, or business software concepts.
• Are organized, proactive, and capable of independent work.
• Are available full-time during KSA working hours.

What We Offer:
We provide a competitive basic salary alongside a performance-based incentive structure linked to monthly sales targets.