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Join Burjline Builders as an Executive Secretary!

We are looking for a highly organized and skilled Executive Secretary to manage complex schedules and travel arrangements for senior executives at our company.

Responsibilities:

• Managing complex schedules and travel arrangements for senior executives.
• Preparing correspondence, presentations, and reports.
• Handling confidential information with discretion.
• Organising meetings and conferences, including logistics and catering.
• Screening phone calls and managing email correspondence.
• Maintaining accurate records and filing systems.
• Liaising with internal and external stakeholders.
• Providing general administrative support as required.

Qualifications:

• Proven experience as an Executive Secretary or in a similar administrative role.
• Excellent written and verbal communication skills in English.
• Strong organisational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Ability to prioritise tasks and meet deadlines in a fast-paced environment.
• Strong attention to detail and accuracy.
• Discretion and professionalism in handling confidential information.

Job Purpose
As the Executive Secretary for the Deputy Managing Director (DMD), you will play a vital role in providing high-level administrative and secretarial support, ensuring smooth communication and efficient workflow within the organization.

Key Accountability Areas

• Administrative Assistance Support: Manage schedule, prepare documents, handle communication.
• Communication Liaison: Act as primary contact for stakeholders and draft correspondence.
• Confidentiality: Handle sensitive information with discretion.
• Meeting Coordination: Schedule meetings, prepare agendas, and follow up on actions.
• Travel Arrangements: Arrange travel accommodations and itineraries.
• Document Preparation: Prepare and organize documents, reports, and presentations, ensuring accuracy and timeliness.
• Task Prioritization: Prioritize tasks effectively to meet DMD's timelines.
• Project Assistance: Assist with special projects and initiatives as assigned by the DMD.

Role Accountability
To excel in this role, candidates should have prior experience supporting senior management, possess strong organizational and communication skills, and proficiency in MS Office software. A Bachelor's degree is preferred, and candidates should demonstrate discretion and integrity with confidential information.

About alfanar
alfanar is a leading Saudi company with an international presence, engaged in manufacturing and trading a diverse portfolio of electrical products and solutions for various sectors, including renewable energy and infrastructure services. At alfanar, we believe in nurturing our employees and providing a proactive work environment to fuel their growth and pride in being part of our team.

Job Summary
We are looking for a Telephone Operator to manage incoming and outgoing telephone calls in a professional and efficient manner. The ideal candidate will be responsible for greeting callers, transferring calls, providing information, taking messages, and scheduling appointments.

Job Responsibilities

• Answer and direct incoming calls in a polite and friendly manner
• Use a multi-line phone system to handle a high volume of calls
• Provide accurate information to callers and assist them with their inquiries
• Take detailed messages and ensure they are delivered promptly
• Schedule appointments and maintain calendars for staff members

Candidate Requirements

• Proven experience as a Telephone Operator or similar role
• Excellent communication skills and a pleasant phone manner
• Proficient in using a multi-line phone system
• Strong attention to detail and accuracy
• Ability to work under pressure and handle a high volume of calls efficiently

Skills

• Excellent communication skills
• Proficient in handling multiple phone lines
• Strong customer service skills
• Ability to remain calm under pressure
• Good listening skills
• Attention to detail
• Familiarity with telephone systems and software
• Multitasking abilities
• Problem-solving skills
• Polite and professional demeanor