Executive Secretary📣 Job Ad

Join Matar Al Baqmi Holding Company as an Executive Secretary!

We are looking for a highly skilled Executive Secretary who will provide essential administrative and executive support to our senior management team. This role is critical for ensuring efficient office operations and effective decision-making based on the following responsibilities:

Key Accountabilities:

• Executive Support: Manage executive calendars, appointments, meetings, and travel arrangements. Prepare meeting agendas, minutes, presentations, and follow-up action items while handling confidential information with professionalism.
• Office & Administrative Management: Organize and maintain electronic and physical filing systems. Draft, review, and manage correspondence while monitoring office supplies and coordinating procurement needs.
• Communication & Coordination: Act as a point of contact between executives and stakeholders, maintain effective communication channels, and coordinate cross-departmental follow-ups.
• Documentation & Reporting: Prepare and format documents and executive reports ensuring compliance with standards, while collecting data for management review.
• Meeting & Event Coordination: Arrange logistics for meetings and events, ensuring proper follow-up on decisions and outcomes.
• Executive Office Support: Assist in policy and workflow documentation and undertake special assignments as delegated by the executive.

Qualifications:
We require a Bachelor’s degree in Business Administration, Management, or a related field. A diploma in Office Administration is an advantage.

Experience:
Ideal candidates should have 3-5 years of experience as an Executive Secretary or similar role, preferably supporting senior management or C-level executives.

Skills & Competencies:
Successful candidates will exhibit excellent communication skills, strong organizational abilities, proficiency in MS Office, and high integrity while managing confidential information.

If you are looking to enhance your career in a dynamic organization, apply now!

About the Role
Join Americana Foods as a Wholesale Sales Supervisor and take on a vital role in achieving sales growth and operational efficiency across our assigned wholesale accounts. You will implement and manage sales plans, meet monthly sales targets, and enhance channel performance while fostering relationships with customer teams.

Key Responsibilities

• Driving Sales Team Performance: Monitor and evaluate the performance of wholesale representatives, identify improvements, provide ongoing training, and ensure sales objectives are met.
• Sales Strategies & Market Trends: Communicate with the sales team about market trends and sales progress, ensure timely reporting, and develop effective sales strategies to exceed targets.
• Stock Levels & Logistics Management: Maintain adequate stock levels and coordinate timely order deliveries with logistics.
• Cost Control & Financial Management: Control product damages and expirations, manage warehouse stock efficiently, and oversee financial compliance during the collection process.
• Customer Relationship Management: Build and maintain strong relationships with customers, handle complaints, and tailor solutions to meet client needs.

Qualifications & Experience

• Bachelor’s degree in a relevant field.
• Fluency in English and Arabic is required.
• 3-5 years of experience in the KSA FMCG market, with a focus on managing local wholesale clients.

Technical Skills
In-depth knowledge of sales, distribution, logistics, and strong understanding of sales processes and customer satisfaction are essential.

Join Our Team as an AutoCAD Operator!
Alfalak Electronic Equipment & Supplies Co., a leading IT and communications solution provider in Saudi Arabia, invites skilled professionals to join us as an AutoCAD Operator. We value your expertise and commitment to quality as you contribute to exciting projects in the fields of civil, architectural, electrical, mechanical, and telecommunications.

Key Responsibilities:
1. Drafting & Design:

• Prepare detailed 2D drawings and layouts for various projects.
• Interpret engineering sketches, specifications, and design data.
• Prepare redline and as-built drawings to meet required standards.

2. Software Proficiency:

• Efficiently use AutoCAD and MicroStation for drafting tasks.
• Maintain and manage drawing files based on project requirements.

3. Quality & Standards:

• Ensure drawings meet applicable standards and client specifications.
• Conduct quality checks and incorporate revisions as needed.

4. Coordination & Communication:

• Collaborate with multidisciplinary teams for technical integration.
• Communicate effectively to confirm design details.

5. Documentation & Reporting:

• Maintain accurate records of drawings and revisions.
• Provide status updates on drafting progress.

Qualifications & Skills:
- Diploma or Degree in Engineering, Architecture, or related field.
- Minimum of 5 years’ experience in 2D drafting using AutoCAD and MicroStation.
- Strong knowledge of design principles in various sectors.
- Ability to read and interpret technical drawings and specifications.
- High attention to detail and accuracy.
- Strong communication and teamwork skills.

Preferred Qualifications:
- Experience with large-scale projects and familiar with international drafting standards.
- Familiarity with Bentley MicroStation and SACS Drawing Standards is a plus.

Join us at Alfalak and be part of a team that values innovation and quality. We look forward to your application!