Project Coordinator📣 Job Ad

Join ROSEN Saudi Arabia as a Project Coordinator
In this role, you will be at the forefront of project management in the oil and gas sector, responsible for ensuring projects run smoothly and efficiently. You will work closely with various stakeholders to monitor project schedules and address any deviations proactively.

Key Responsibilities:

• Execute the role of 'Schedule Lead' for assigned projects.
• Create and manage initial time schedules that meet contractual obligations.
• Ensure agreement on baseline time schedules among all involved parties.
• Identify and monitor critical tasks throughout project execution.
• Provide regular updates to the project schedule based on progress and changes.
• Establish pro-active communication with team members and other stakeholders.
• Document lessons learned and facilitate information sharing.

Desired Qualifications:

• Bachelor's degree in Engineering or Business Administration.
• Excellent English communication skills, both verbal and written.
• Experience in Document Control and Time Management.
• Knowledge in Microsoft Office suite.
• Experience in the Oil & Gas sector is an added advantage.

If you are looking for a challenging and rewarding opportunity in project management, apply today!

Join Burjline Builders as an Executive Secretary!

We are looking for a highly organized and skilled Executive Secretary to manage complex schedules and travel arrangements for senior executives at our company.

Responsibilities:

• Managing complex schedules and travel arrangements for senior executives.
• Preparing correspondence, presentations, and reports.
• Handling confidential information with discretion.
• Organising meetings and conferences, including logistics and catering.
• Screening phone calls and managing email correspondence.
• Maintaining accurate records and filing systems.
• Liaising with internal and external stakeholders.
• Providing general administrative support as required.

Qualifications:

• Proven experience as an Executive Secretary or in a similar administrative role.
• Excellent written and verbal communication skills in English.
• Strong organisational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Ability to prioritise tasks and meet deadlines in a fast-paced environment.
• Strong attention to detail and accuracy.
• Discretion and professionalism in handling confidential information.

Job Purpose
As the Executive Secretary for the Deputy Managing Director (DMD), you will play a vital role in providing high-level administrative and secretarial support, ensuring smooth communication and efficient workflow within the organization.

Key Accountability Areas

• Administrative Assistance Support: Manage schedule, prepare documents, handle communication.
• Communication Liaison: Act as primary contact for stakeholders and draft correspondence.
• Confidentiality: Handle sensitive information with discretion.
• Meeting Coordination: Schedule meetings, prepare agendas, and follow up on actions.
• Travel Arrangements: Arrange travel accommodations and itineraries.
• Document Preparation: Prepare and organize documents, reports, and presentations, ensuring accuracy and timeliness.
• Task Prioritization: Prioritize tasks effectively to meet DMD's timelines.
• Project Assistance: Assist with special projects and initiatives as assigned by the DMD.

Role Accountability
To excel in this role, candidates should have prior experience supporting senior management, possess strong organizational and communication skills, and proficiency in MS Office software. A Bachelor's degree is preferred, and candidates should demonstrate discretion and integrity with confidential information.

About alfanar
alfanar is a leading Saudi company with an international presence, engaged in manufacturing and trading a diverse portfolio of electrical products and solutions for various sectors, including renewable energy and infrastructure services. At alfanar, we believe in nurturing our employees and providing a proactive work environment to fuel their growth and pride in being part of our team.