Administrative Assistant📣 Job Ad

Join AECOM as an Administrative Assistant
Are you an experienced and detail-oriented administrative professional looking for an opportunity to make a meaningful impact? AECOM, a global infrastructure leader, invites you to become a part of our dynamic team in Makkah, Saudi Arabia. In this crucial role, you'll support our project teams and managers, ensuring operational excellence and enhancing our collaborative work environment.

Key Responsibilities:
• Provide comprehensive administrative support and mentorship to managers.
• Prepare, proofread, and format correspondence and documents with meticulous attention to detail.
• Manage complex calendar coordination, meeting scheduling, and travel logistics for multiple stakeholders.
• Lead office supply inventory management and vendor relationships.
• Establish and organize project file systems, ensuring compliance and accessibility.
• Prepare project meeting minutes, reports, and documentation.

Project & Financial Support:
• Lead project setup initiatives and support financial document development.
• Manage financial task processes, including monthly progress reports and contractor estimates.

Procurement & Compliance:
• Conduct procurement activities for project-related materials.
• Manage vendor relationships and ensure compliance documentation is accurate.

Qualifications:
• High School Diploma plus a minimum of 3 years relevant administrative experience, or equivalent diploma with a minimum of 2 years professional experience.
• Proficiency in Microsoft Office Suite and excellent communication skills.
• Strong organizational abilities and attention to detail.

Why AECOM?
At AECOM, we believe in fostering a culture of growth and opportunity. You’ll work on projects that not only reshape your local community but also have a broader impact on our global society. We provide comprehensive benefits to ensure the well-being of our employees and offer various perks to help you balance work and personal life.

If you're motivated to contribute to a better world through your administrative expertise, we encourage you to apply and join our team!

Join Majed Al-Qurashi Company as an Assistant!
As a leading organization specializing in service and innovation, Majed Al-Qurashi Company is renowned for its commitment to quality and customer satisfaction. Based in Jiddah, we provide comprehensive solutions that meet diverse needs and exceed expectations.

Role Overview:
This full-time, on-site position involves various administrative tasks, including managing schedules, handling correspondence, organizing documents, and supporting team operations. You will be expected to:

• Provide administrative support to the management team
• Coordinate meetings and maintain records
• Ensure smooth office operations
• Contribute to project tasks as needed

Qualifications:
To succeed in this role, you should have:

• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Proficiency in office management tools and basic computer applications
• Problem-solving capabilities and the ability to multitask
• Flexibility and adaptability in a fast-paced environment

Previous experience in administrative support is preferred. A Bachelor's degree in Business Administration, Communications, or a related field is desirable but not mandatory.

Join AECOM as an Administrative Assistant!
At AECOM, we're dedicated to improving the world through innovative infrastructure solutions. This is a fantastic opportunity for an experienced Administrative Assistant to influence our operations in Makkah, Saudi Arabia.

Role Overview:
As an Administrative Assistant, you will support managers and project teams with comprehensive operational guidance. You'll ensure the smooth running of administrative tasks while contributing significantly to the success of our projects.

Key Responsibilities:

• Provide administrative support to managers.
• Prepare and format correspondence, documents, and reports with precision.
• Coordinate schedules and manage travel logistics.
• Oversee office supply inventory and vendor relationships.
• Conduct project financial reviews and manage compliance documentation.
• Lead proposal development and manage documentation processes.
• Drive continuous improvement efforts in administration tasks.

Qualifications:
We require candidates to have at least three years of relevant administrative experience or a diploma in office management with two years of professional exposure. Proficiency in Microsoft Office Suite and excellent communication skills are essential.

Why AECOM?
Join a global team committed to creating sustainable solutions. Enjoy comprehensive benefits and support for your professional growth in a collaborative environment. If you're ready to make a difference, we'd love to hear from you!