Administrative Assistant📣 Job Ad

Join ALPLA Group as an Administrative Assistant!
At ALPLA, we are dedicated to providing sustainable and high-quality packaging solutions. We are seeking a motivated Administrative Assistant to join our dynamic team in Jiddah, Makkah, Saudi Arabia. This role involves a range of administrative tasks that contribute to the smooth functioning of our office.

Responsibilities:

• Organize and schedule meetings and appointments.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Order office supplies and maintain the supplies inventory.
• Provide general support to visitors and answer questions and requests.
• Research and create presentations.
• Generate reports and manage staff appointments.
• Handle sensitive information confidentially and coordinate office procedures.

Qualifications:

• Bachelor's degree.
• 1 to 2 years of experience as an Administrative Assistant or equivalent.
• Knowledge of office management systems and procedures.
• Excellent time management and organizational skills.
• Strong written and verbal communication skills.

What We Offer:

• A modern and family-friendly work environment.
• Integration into a young and dynamic team.
• Challenging tasks with self-responsibility and opportunities for personal development.

Join Leaf Global Environmental Services as an Administrative Assistant!

We are seeking a dedicated and organized individual to be a key player in our operational team. As an Administrative Assistant, you will be responsible for ensuring smooth administrative support while adhering to compliance regulations.

Key Responsibilities:

• Regulatory Liaison: Act as the main contact point with authorities, assist in business permit applications, and ensure compliance with updates.
• Contract Management: Maintain client and third-party service contracts, track timelines, and ensure accessibility of documentation.
• Logistics & Client Coordination: Plan logistics for collections and deliveries, and coordinate services with clients to meet their needs.
• Tender & Procurement Management: Support tender preparation and submissions while maintaining detailed records.
• Reporting & Invoicing: Prepare monthly treatment certifications and manage invoicing for specialized services.

Qualifications:

• Education: Degree in Business Administration, Office Management, or related field.
• Experience: 2–4 years in administrative, compliance, or client coordination.
• Skills: Strong organizational skills, proficiency in Microsoft Office, excellent communication skills in English & Arabic, attention to detail, and ability to manage confidential information.

About Leaf Global Environmental Services:
We prioritize social responsibility and eco-friendliness, providing innovative solutions for environmental resource management. Our mission is to enhance environmental awareness and ensure the welfare of the biosphere.

Join Cyberani by aramco digital as an Administrative Assistant!
As a vital member of our team, you'll support the management in all office management coordination and activities.

Responsibilities:

• Administrative Support: Manage daily office operations and provide general administrative assistance.
• Maintain filing systems (electronic and hard copy).
• Monitor and order office supplies to ensure smooth operations.
• Ensure confidentiality of sensitive information at all times.

Communication & Documentation:

• Prepare and edit correspondence, reports, and presentations.
• Handle incoming calls, emails, and other communications professionally.
• Act as the point of contact between staff, management, and external partners.

Meetings & Calendar Management:

• Schedule and coordinate meetings and travel arrangements.
• Manage calendars and organize conference calls/meetings.

Logistics & Coordination:

• Provide backup support for other administrative personnel when required.
• Coordinate logistics for visits and visitors’ requests.

Finance Administration:

• Review and reconciliation of expense reports to ensure accuracy and compliance.

Requirements:

• Bachelor’s degree in business management and administration or related discipline.
• 1 year and above in administration.
• Professional administrative experience.
• Fluent in English & Arabic.