Administrative Assistant📣 Job Ad

Join Our Team as an Administrative Assistant / Receptionist!
At PAL4IT KSA, we are a leading technology company specializing in integrated software solutions including ERP systems, interconnected applications, and cloud services. Our goal is to empower businesses to achieve growth and success through innovative and reliable technological solutions.

Role Overview:
We are looking for an organized and courteous Administrative Assistant / Receptionist to join our team in Jeddah. You will be responsible for managing daily office tasks, welcoming visitors and clients professionally, and supporting administrative teams to ensure smooth workflow.

Main Responsibilities:

• Welcoming visitors and clients professionally.
• Answering phone calls and directing them to relevant departments.
• Managing daily correspondence (emails, mail).
• Scheduling appointments and meetings, and organizing the administrative team's calendars.
• Preparing and printing reports and documents as needed.
• Supporting administrative teams in completing office and organizational tasks.
• Maintaining an organized and comfortable reception and office environment.

Qualifications:

• Excellent communication skills in Arabic and English.
• Proficiency in computer skills and Microsoft Office.
• Polite personality, organized, and possesses a spirit of cooperation and initiative.

Note:
Immediate joining is preferred.

Join ALPLA Group as an Administrative Assistant!
At ALPLA, we are dedicated to providing sustainable and high-quality packaging solutions. We are seeking a motivated Administrative Assistant to join our dynamic team in Jiddah, Makkah, Saudi Arabia. This role involves a range of administrative tasks that contribute to the smooth functioning of our office.

Responsibilities:

• Organize and schedule meetings and appointments.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Order office supplies and maintain the supplies inventory.
• Provide general support to visitors and answer questions and requests.
• Research and create presentations.
• Generate reports and manage staff appointments.
• Handle sensitive information confidentially and coordinate office procedures.

Qualifications:

• Bachelor's degree.
• 1 to 2 years of experience as an Administrative Assistant or equivalent.
• Knowledge of office management systems and procedures.
• Excellent time management and organizational skills.
• Strong written and verbal communication skills.

What We Offer:

• A modern and family-friendly work environment.
• Integration into a young and dynamic team.
• Challenging tasks with self-responsibility and opportunities for personal development.

Join Cyberani by aramco digital as an Administrative Assistant!
As a vital member of our team, you'll support the management in all office management coordination and activities.

Responsibilities:

• Administrative Support: Manage daily office operations and provide general administrative assistance.
• Maintain filing systems (electronic and hard copy).
• Monitor and order office supplies to ensure smooth operations.
• Ensure confidentiality of sensitive information at all times.

Communication & Documentation:

• Prepare and edit correspondence, reports, and presentations.
• Handle incoming calls, emails, and other communications professionally.
• Act as the point of contact between staff, management, and external partners.

Meetings & Calendar Management:

• Schedule and coordinate meetings and travel arrangements.
• Manage calendars and organize conference calls/meetings.

Logistics & Coordination:

• Provide backup support for other administrative personnel when required.
• Coordinate logistics for visits and visitors’ requests.

Finance Administration:

• Review and reconciliation of expense reports to ensure accuracy and compliance.

Requirements:

• Bachelor’s degree in business management and administration or related discipline.
• 1 year and above in administration.
• Professional administrative experience.
• Fluent in English & Arabic.