Administrative Assistant📣 Job Ad

Join Leaf Global Environmental Services as an Administrative Assistant!

We are seeking a dedicated and organized individual to be a key player in our operational team. As an Administrative Assistant, you will be responsible for ensuring smooth administrative support while adhering to compliance regulations.

Key Responsibilities:

• Regulatory Liaison: Act as the main contact point with authorities, assist in business permit applications, and ensure compliance with updates.
• Contract Management: Maintain client and third-party service contracts, track timelines, and ensure accessibility of documentation.
• Logistics & Client Coordination: Plan logistics for collections and deliveries, and coordinate services with clients to meet their needs.
• Tender & Procurement Management: Support tender preparation and submissions while maintaining detailed records.
• Reporting & Invoicing: Prepare monthly treatment certifications and manage invoicing for specialized services.

Qualifications:

• Education: Degree in Business Administration, Office Management, or related field.
• Experience: 2–4 years in administrative, compliance, or client coordination.
• Skills: Strong organizational skills, proficiency in Microsoft Office, excellent communication skills in English & Arabic, attention to detail, and ability to manage confidential information.

About Leaf Global Environmental Services:
We prioritize social responsibility and eco-friendliness, providing innovative solutions for environmental resource management. Our mission is to enhance environmental awareness and ensure the welfare of the biosphere.

Join Cyberani by aramco digital as an Administrative Assistant!
As a vital member of our team, you'll support the management in all office management coordination and activities.

Responsibilities:

• Administrative Support: Manage daily office operations and provide general administrative assistance.
• Maintain filing systems (electronic and hard copy).
• Monitor and order office supplies to ensure smooth operations.
• Ensure confidentiality of sensitive information at all times.

Communication & Documentation:

• Prepare and edit correspondence, reports, and presentations.
• Handle incoming calls, emails, and other communications professionally.
• Act as the point of contact between staff, management, and external partners.

Meetings & Calendar Management:

• Schedule and coordinate meetings and travel arrangements.
• Manage calendars and organize conference calls/meetings.

Logistics & Coordination:

• Provide backup support for other administrative personnel when required.
• Coordinate logistics for visits and visitors’ requests.

Finance Administration:

• Review and reconciliation of expense reports to ensure accuracy and compliance.

Requirements:

• Bachelor’s degree in business management and administration or related discipline.
• 1 year and above in administration.
• Professional administrative experience.
• Fluent in English & Arabic.

Join Vanderlande as a Project Admin Assistant!
Vanderlande is a leading global partner in logistics process automation, offering innovative solutions for warehousing, airports, and parcel sectors. As an integral part of our team, you will provide comprehensive administrative and logistical support to ensure smooth operations on-site.

Job Purpose:
To offer administrative assistance and manage logistics operations while maintaining compliance with regulations.

Qualifications:

• Bachelor's degree or equivalent.
• 2-3 years of relevant experience in administration or office management.
• Strong proficiency in MS Office (Word, Excel, PowerPoint).
• Excellent communication skills in both English and Arabic.
• Detail-oriented and proactive with strong decision-making abilities.

Responsibilities:

• Provide administrative support to management.
• Track and maintain essential documentation, including work visas and ID records.
• Manage airport pass applications and renewals.
• Coordinate with vendors to ensure timely delivery of supplies.
• Prepare security gate passes.