Administrative Assistant📣 Job Ad

Join AECOM as an Administrative Assistant
Are you an experienced and detail-oriented administrative professional looking for an opportunity to make a meaningful impact? AECOM, a global infrastructure leader, invites you to become a part of our dynamic team in Makkah, Saudi Arabia. In this crucial role, you'll support our project teams and managers, ensuring operational excellence and enhancing our collaborative work environment.

Key Responsibilities:
• Provide comprehensive administrative support and mentorship to managers.
• Prepare, proofread, and format correspondence and documents with meticulous attention to detail.
• Manage complex calendar coordination, meeting scheduling, and travel logistics for multiple stakeholders.
• Lead office supply inventory management and vendor relationships.
• Establish and organize project file systems, ensuring compliance and accessibility.
• Prepare project meeting minutes, reports, and documentation.

Project & Financial Support:
• Lead project setup initiatives and support financial document development.
• Manage financial task processes, including monthly progress reports and contractor estimates.

Procurement & Compliance:
• Conduct procurement activities for project-related materials.
• Manage vendor relationships and ensure compliance documentation is accurate.

Qualifications:
• High School Diploma plus a minimum of 3 years relevant administrative experience, or equivalent diploma with a minimum of 2 years professional experience.
• Proficiency in Microsoft Office Suite and excellent communication skills.
• Strong organizational abilities and attention to detail.

Why AECOM?
At AECOM, we believe in fostering a culture of growth and opportunity. You’ll work on projects that not only reshape your local community but also have a broader impact on our global society. We provide comprehensive benefits to ensure the well-being of our employees and offer various perks to help you balance work and personal life.

If you're motivated to contribute to a better world through your administrative expertise, we encourage you to apply and join our team!

Join United Brothers Company Ltd. as an Administrative Assistant!
We are seeking a dedicated individual to manage administrative tasks and support our team in Jeddah. This position offers an exciting opportunity to develop your administrative skills in a dynamic environment.

Key Responsibilities:

• Organize appointments and meetings, managing work schedules effectively.
• Prepare and print correspondence and administrative reports.
• Follow up on daily operations and coordinate between departments.
• Accurately maintain and organize files and records.
• Assist management in executing various administrative tasks.

Requirements:

• Bachelor’s degree in Business Administration or a related field.
• 2 to 4 years of practical experience in administrative roles.
• Excellent proficiency in Microsoft Office applications.
• Effective communication and coordination skills.
• Fluency in English, both written and spoken.

Interested candidates with the required experience and qualifications are encouraged to send their CVs to us.