Executive Assistant📣 Job Ad

Join Almaskn Alwafi as an Executive Assistant to the Chief Executive Officer!
We are seeking a highly organized and proactive Executive Assistant & Private Scheduler to provide direct support to the CEO. This role is essential for ensuring smooth daily operations and effective time management.

Key Responsibilities:

• Manage and prioritize the CEO’s calendar, including meetings and special engagements.
• Organize meetings, conferences, and calls, ensuring all preparations are done in advance.
• Handle incoming communications with professionalism and urgency.
• Coordinate travel arrangements including flights and accommodations.
• Prepare correspondence, reports, and presentations.
• Maintain structured and confidential filing systems.
• Support CEO in events and manage logistics.
• Coordinate personal and family schedules as needed.

Qualifications & Skills:

• 3-5 years of experience in executive support.
• Strong organizational and multitasking skills with attention to detail.
• High discretion and ability to handle confidential information.
• Proficiency with scheduling tools.
• Excellent communication skills.
• Professional demeanor with the ability to manage diverse tasks.

If you meet the qualifications and are ready to contribute to a fast-paced environment, we’d love to hear from you!

A reputable and well-established Pharmaceutical company is actively recruiting multiple Executive Assistants for their team in Riyadh and Jeddah. This role plays a vital part in ensuring smooth operations within the organization, and we encourage qualified individuals to apply.

Key Responsibilities:

• Answering and screening telephone calls, and responding to emails, messages, and other correspondence.
• Preparing and organizing documents, reports, and presentations.
• Managing and organizing line manager's meetings, trips, and conferences (invoices, booking, tickets, SAP PR/POs, etc.).
• Coordinate and prioritize tasks ensuring deadlines are met.
• Performs other duties as assigned.

Requirements:

• To comply with Saudization, our client is required to hire a Saudi National for this position.
• At least 2 - 5 years of experience as an Executive Assistant to Senior Management. Pharmaceutical or Manufacturing experience is a plus.
• Outstanding interpersonal, organizational, and multitasking skills.
• Proficient in Microsoft Office.
• Excellent verbal and written communication skills in English and Arabic.
• Applicants should be available for face-to-face interviews in the location mentioned above.

We check all applications and suitable candidates will be contacted within 5 working days. If you are not contacted by us within that time, please consider your application unsuccessful on this occasion.

Join Procter & Gamble as an Executive Assistant!
Procter & Gamble is seeking a dedicated Executive Assistant to provide administrative and office support to drive outstanding work processes and execution to meet or exceed business objectives. In this dynamic and fast-paced environment, you will play a critical role in supporting our senior executive and leadership team.

Responsibilities:

• Provide administrative, technical, and project management support.
• Act as a strategic business partner and trusted confidante.
• Build and maintain essential relationships within the organization.
• Manage sensitive information with professionalism and discretion.
• Coordinate travel and global business meetings.
• Utilize office management skills and technical tools effectively.

Role Requirements:

• 3-5 years of relevant work experience.
• Fluency in Arabic and English (written & spoken).
• Exceptional attention to detail.
• Strong technical skills in Outlook, Microsoft Teams, Excel, PowerPoint, and collaboration technologies.
• Excellent organizational and follow-through skills.