Executive Secretary📣 Job Ad

Join Our Team as an Executive Secretary!

We are pleased to announce an exciting opportunity at Advanced Metal Industries Co. (AMIC), an affiliate of Tasnee, for the role of Executive Secretary – Metallurgy, based in Jeddah.

About Us:
AMIC operates within the materials sector focusing on metals and is dedicated to leading innovation in our field.

Key Responsibilities:

• Coordinate the EVP office activities, manage the office schedule, and organize meetings.
• Communicate and coordinate instructions and requests from various departments and external agencies.
• Prepare reports and PowerPoint presentations for senior management and board meetings.
• Participate in business events and represent AMIC in a professional manner.
• Manage correspondence, notes, and document archiving.
• Schedule appointments, manage travel arrangements, and maintain office records.

Minimum Qualifications:

• Bachelor’s degree in Engineering or Business Administration.
• Diploma or certificate in Office Management.

Experience:
10 years of experience for Bachelor’s degree holders or 15 years for Diploma holders is desirable.

Knowledge and Skills Required:

• Time & Calendar Management
• Effective Bilingual Communication (English & Arabic)
• Office Software Proficiency (Word, PowerPoint, Outlook)
• Event Coordination & Representation

Work Nature:
5 Working Days - 8 Hours per day.

Application Duration:
From 23 June 2025 to 31 July 2025.

Join Clifford Chance as an Executive Secretary
At Clifford Chance, one of the largest international law firms in the world, we offer an engaging work environment where you can achieve your career aspirations. Our dedicated team is committed to delivering outstanding legal advice and support to a diverse range of clients.

Role Overview:
The Executive Secretary will play a pivotal role in supporting fee earners and managing priorities within our Riyadh office. Collaboration with the Office Manager and team members is essential for success in this position.

Key Responsibilities:

• Calendar & Meeting Management: Manage schedules and serve as the main contact for both internal and external communications.
• Travel Coordination: Organize travel arrangements, including bookings, visas, and transportation.
• Time & Expenses: Ensure timely entry and submission of time records and expenses.
• Administrative Support: Draft emails, letters, and manage various documents.
• Team Support: Work collaboratively with the LSS team and provide coverage during absences as required.

Key Working Relationships:
You will build positive, collaborative relationships with fee earners, the Office Manager, and various departments including Billing & Finance, Business Development, and Human Resources.

Qualifications:

• University Degree.
• Fluent in English and Arabic.
• Intermediate/Advanced IT skills (MS Word, PowerPoint, Outlook, Excel).

To excel in this role, a strong work ethic, excellent organizational skills, and the ability to manage multiple priorities are essential. We value client satisfaction and offer an inclusive, supportive work environment that fosters professional growth.

About the Role: Join Al-Henaki Real Estate Development Co as an Executive Secretary, where you will play a crucial role in supporting the executive team and ensuring the smooth operation of daily tasks.

Key Responsibilities:

• Organizing appointments and schedules.
• Coordinating between departments.
• Monitoring daily tasks of the team.
• Attending meetings and providing assistance as needed.
• Handling travel bookings.
• Coordinating with the Human Resources department.
• Printing communications and letters.
• Receiving postal packages.
• Tracking communication bills.
• Monitoring electricity bills.

About the Company: Al-Henaki Real Estate Development Co is among the leading real estate developers in the Kingdom and UAE, known for developing numerous residential and commercial projects across major cities including Riyadh, Jeddah, Makkah, Dammam, Qassim, Khamis Mushait, and Tabouk.